THE UNIVERSITY OF TEXAS AT SAN ANTONIO
Faculty and Staff Success Team Meeting
July 6, 2006Attendees: Cindy Orth, David Johnson, Bill Angrove, James McDonald, Bruce Tingle, Denise Moore. Cindy Orth will serve as Chair, Bruce Tingle will serve as Secretary. 1. Discussion Items Our discussion centered on the various components of faculty and staff "success" that our team should address. We discussed the following items, in no particular order: * Faculty and Staff growth projections over the next 10 years o Cindy provided initial estimates that were developed during the planning conference. * Recruiting o Discussed a way to proactively identify candidates for positions, in addition to our current process of accepting applications specifically for posted positions. STARS has additional capabilities that could address this. * Retention o We need to identify top performers, and especially those that may be at risk of leaving, and proactively address as appropriate (pay, training, job rotations, etc.). o We need to know why people leave, and this information needs to consistently get back to the dept. Human Resources is currently working on a new * Incentives o We need to develop a more consistent approach to incentives. Management needs to be aware of incentive options - many options exist beyond cash. * Pay Equity issues * Training o Determine if we have a core set of training that serves to ensure our professional employees have a baseline set of skills (communication, public speaking, people management, project management, budget management, etc.) o An advanced performance evaluation system could greatly improve our information on individual training needs. * Succession Planning * Mentoring o We see value in a systemic mentoring process. This is common in private employment, and could contribute to succession planning and retention. 2. Action Items: * Refine this list over the next couple of weeks. I suggest that the team review the above items, and add or edit (via email) as you feel appropriate. I will attempt to document the collective input. * At the point we have a list we feel somewhat comfortable with, we can construct survey questions (for an online survey) soliciting university-wide input from faculty and staff. We think that an online survey may work better than conducting employee forums for feedback - although we can certainly utilize a variety of feedback mechanisms. 3. Additional Meetings * I will schedule a second meeting for the week of July 17th. * Thereafter, we suggest regularly scheduled meetings every 3 weeks. |
July 18, 2006Attendees: Bill Angrove, Marcheta Evans, Belinda Flores, James McDonald, Denise Moore, Cindy Orth, Bruce Tingle, Velma Tristan. 1. Discussion Items * M. Evans indicated there are existing surveys that may provide some relevant information. She will provide info for the group. * Who provides faculty salary survey information? There doesn't appear to be a centralized source/process for collecting and utilizing faculty pay data. * What happens when professors get tenure? Generally productivity drops. University needs to implement proactive approach to keeping productivity high. There is a post tenure review process every 6 months, but this isn't done in a proactive manner, doesn't really assist professors. * Administrator Training and Development o Part of the issue with faculty administrators is the lack of training and development for this role. The University doesn't have structure in place to develop administrators (faculty and staff). The speed at which we've moving doesn't allow for this type of development. o One example is the class scheduling. This is a very challenging role for faculty administrators. o Administrator role for academic departments is unique. We need specific training track for the academic administrators (faculty and staff) o The complexity of administrator duties, and the lack of development impacts retention. * Incentives o There is substantial room for improvement of faculty incentives. We should benchmark on this. A few examples of potentially valuable incentives: recreation center usage, tuition reimbursement. o Incentives for staff: GED classes, language classes 2. Action Items: Review previously collected survey information, to be forwarded by M. Evans. Consider survey questions we'll want to ask. 3. Additional Meetings Next meeting will be scheduled in first week of August, preferably morning or late afternoon. We'll look to develop survey questions at this next meeting. |
August 3, 2006Present: Bill Angrove, Cindy Orth, Denise Moore, Bruce Tingle Absent: David Johnson, Marcheta Evans, Belinda Flores, Velma Tristan, James McDonald Agenda Item: Questionnaire logistics Discussion: Discussed audience for feedback questionnaire. Do we send to all faculty and staff, or a sample group. Additionally we discussed an issue that had been raised regarding a common survey from all the committees. Conclusions: We expect we'll need separate sets of questions for faculty and staff. Staff questions may be drafted more for management input - questions on incentives, retention, etc. Action items: Will discuss survey plans with other working groups. Agenda Item: Questions for survey Discussion: What types of questions would we ask. We discussed sample questions such as: What types of non-cash incentives would be of value?", "What do you feel would address retention issues?". Additionally, we discussed reviewing the employee questionnaire that VPBA completed a year ago. This has a wide range of employee satisfaction questions, some of which we may use. Faculty team members will probably need to suggest questions that would be more relevant for faculty. Conclusions: We'll review VPBA questionnaire, as well as develop additional questions. Action items: Bruce will distribute VPBA questions to the group (assuming we can get access). The group can then choose questions we feel would be valuable, and also submit their own questions. Would like for group to submit input on questions to Bruce Tingle by Wednesday, August 16. Next meeting date: Monday, August 21, 2006 JPL Exec Dining Room |
August 21, 2006Present: Bill Angrove, Cindy Orth, Denise Moore, Bruce Tingle, Marcheta Evans, David Johnson, Belinda Flores Absent: Velma Tristan, James McDonald Agenda Item: Use of Institutional Excellence Survey, and other survey questions Discussion: Discussed faculty response rate. We have to make sure the relevancy to faculty is clearly stated. Agreed to do 2 separate surveys, faculty and staff - as had been discussed at last meeting. Survey parameters: * Between 15-20 questions * Cover the following topics, among others: o Resources o Salary/Compensation o Retention o Job satisfaction o Performance Assessment Would like an intro statement from Dr. Romo or Dr. Ambrosino to reinforce the importance of the survey. Faculty committee members and staff committee members will meet separately to finalize proposed questions. Survey will be completed at next scheduled meeting. Next meeting date: Wednesday, September 6, 2006 (tentative room: JPL Exec Dining) I'll confirm location with Outlook meeting notice. |
September 27, 2006Present: Bill Angrove, Cindy Orth, Denise Moore, Bruce Tingle, Marcheta Evans, Belinda Flores Absent: Velma Tristan, James McDonald, David Johnson Agenda Item: Finalization of the Faculty statements of Goals, Objectives and Measures. Discussion: Discussed each specific objective, incorporating discussion for each goal, objective, and measure. Goals/Objectives listed below: Recruitment * Workload Policy * Competitive Salary * Competitive Support Package * Incentives Retention * Succession Management Institutional Engagement Next meeting date: Wednesday, October 4, 2006 (tentative room: Denman) |
October 4, 2006Present: Bill Angrove, Cindy Orth, Denise Moore, Bruce Tingle, Belinda Flores, Velma Tristan, James McDonald, Bob Baron Absent: Marcheta Evants, David Johnson Agenda Item: Accountability Discussion: Bob Baron, College of Architecture, from the Accountability Committee, attended the meeting to discuss the concept of accountability for the various teams. All teams are encouraged to develop accountability standards — how the success of our recommendations will be measured. To assist in this effort, the Accountability team will be involved in accountability planning with each of the teams. Agenda Item: Write-up of the goals/objectives Discussion: Team members were assigned to draft a write-up of the faculty and staff goals and objectives that were previously defined. Assignments as follows: Faculty: Engagement — Jim Retention — Belinda Recruitment - Marcheta Staff: Engagement — Bruce Retention — Bill Recruitment — Denise As we write the goals/objectives/measures, consider the UT System plan (link below) which details Goals / Strategies / Measures. http://www.utsystem.edu/osm/files/stratplan/stratplan.pdf Drafts should be forwarded to Cindy Orth by end-of-day next Wednesday, Oct. 11. |