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3. Tuition, Fees, Charges, and Deposits

Changes To Tuition, Fee, and Charge Amounts

The student tuition and fees described in this chapter are authorized by the Texas Education Code. The rates of designated tuition and other fees to be charged are recommended by the University administration subject to approval by The University of Texas System Board of Regents, or as otherwise allowed. As tuition and fee rate changes are approved, the changes will be made in the semester following the date of approval.

Methods of Payment

Students are entitled to enter a class or laboratory only after payment of tuition, fees, and charges have been arranged using one of the alternatives discussed in this section. Once a payment option has been selected by the student at registration, no change in the payment plan will be allowed during the semester.

Full Payment

Under this option, the student makes full payment of all tuition, fees, and charges in advance of the beginning of the semester.

Tuition and Fees Short-term Loan

Under this option, the student applies for a short-term loan that accrues interest at the rate of 5 percent annually. The application is accessed online on ASAP (Automated Student Access Program). If approved, the student must provide an original signature on the promissory note before the loan proceeds will be authorized and posted to the student’s account. The loan is limited to the total amount of tuition and fees assessed less any available financial aid that is awarded to the student. Students that add semester credit hours after signing the promissory note must reapply for an additional loan for the new balance.

Installment Program

Under the installment option, the student pays one-half of the tuition, eligible fees, and charges in advance of the beginning of the semester and one-fourth before the start of the sixth and 11th class weeks. There is a service charge of $16 per semester for this payment option.

A late fee of $10 will be added to the student’s bill if an installment payment is not made by the due date. A student who fails to make full payment before the end of the semester may not receive credit for the work done that semester and will not be allowed to register for future semesters until the delinquent amount is paid.

Not all fees are eligible for payment in installments. The fees for parking, installment plans, orientation, and property deposits are not eligible for the installment payment program and must be paid in full when initially billed.

Installment payment plans are available during the Fall and Spring semesters only. If the student chooses to use the installment option, a promissory note must be completed and on file in the Fiscal Services Office before the registration process can be considered complete.

All financial aid will be applied to total tuition, fees, and charges before calculation of the payment plan. Partial installment payments will not be accepted; however, prepayment in full of an installment or of total installments will be accepted any time after registration.

Refunds from the add/drop process will be prorated for remaining installments. Additional fees and charges incurred from the add/drop process will be added to the balance due from registration, and the installment payments will be recalculated.

Students paying one-half or more (but less than payment in full) without choosing the Installment Program may be automatically placed on the Installment Program to avoid withdrawal for insufficient payment.

Accepted Forms of Payment

Payment may be made by credit card or personal check for the exact amount due, provided the bank transit number is encoded on the check in compliance with revised Federal Reserve banking regulations. Students paying by check should include their Student ID number on the check. Payments made by mail must be postmarked four working days before the payment deadline. Students may pay by “e-check” or credit card on ASAP. Students may not obtain cash by writing a check for a larger amount. Students who make their payment by credit card will be charged a 2% service charge for each transaction.

Credit cards are accepted only for payment online or by telephone. Students and parents may continue to pay tuition and fees by check or money order in-person, through the mail, or through any of the online payment options on ASAP, including electronic funds “e-check” transfer.

A bad check, whether written by mistake or otherwise, unless it is the admitted error of the bank concerned, is likely to delay actual payment and thus result in a penalty (see “Returned Check Fee” in this chapter). Many local merchants will not cash out-of-town checks. It is recommended that students set up checking accounts in local banks before enrolling so they can cash checks easily in the city.

When you provide a check as payment, you authorize The University of Texas at San Antonio either to use information from your check to make a one-time electronic funds transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic funds transfer, funds may be withdrawn from your account as soon as the same day your payment is received, and you will not receive your check back from your financial institution. For inquiries, please call (210) 458-8000.

Payment and Refund Policies

All policies regarding the payment or refunding of tuition, fees, and charges are approved by the Board of Regents of The University of Texas System and comply with applicable state statutes. If a person desires clarification of any matter relating to payment or refund of such charges, he or she should contact the office or administrative unit from which the charge or refund originated.

Residence Regulations

Graduate students with questions regarding residence regulations or residence status should contact the Graduate School for specific information regarding residency.

The University of Texas at San Antonio Office of the Registrar is responsible for determining undergraduate students’ residence status for tuition purposes, using as guidance § 54.052 et seq. of the Texas Education Code, as well as the Texas Higher Education Coordinating Board’s Rules and Regulations for Determination of Resident Status and Waiver Programs for Certain Nonresident Persons and University regulations. Students or prospective students are classified as Texas residents, nonresidents, or international students.

Mandated by the Texas legislature, in order to determine a student’s eligibility for classification as a resident, Texas Higher Education Coordinating Board rule 21.25 requires that each student applying to enroll at an institution must respond to a set of core residency questions. The core residency questions and more detailed information may be found at: http://collegeforalltexans.com (search “residency information”).

The following persons shall be classified as Texas residents and entitled to pay the resident tuition at all Texas institutions of higher education: A person who meets the requirements set forth in § 54.052 et seq. of the Texas Education Code and Texas Higher Education Coordinating Board rule 21.24 et seq. A domicile in Texas is presumed if, at least 12 months prior to enrollment, the person has been gainfully employed in Texas, or meets one of the criteria in the table pertaining to Part B of the Core Residency Questions form, or has their primary support through public assistance from legitimate social service agencies located in Texas. Gainful employment other than work-study can also be a basis for establishing a domicile. A person establishing domicile may provide documentation in support of their claim to the resident tuition in Texas for the 12 consecutive months immediately preceding the Census Date of the term in which the person enrolls. (Supporting documents Part B website: http://info.sos.state.tx.us/fids/201100457-2.html )

Texas residency requires a domicile and 12 months of physical presence in the state. A resident is a United States citizen, a national or permanent resident alien, or an alien whom Congress has permitted to adopt the United States as a domicile while in the country. A person classified as a nonresident or international student may qualify to pay resident tuition rates under certain exceptions specified in the Texas Higher Education Coordinating Board’s Rules and Regulations for Determination of Resident Status and Waiver Programs for Certain Nonresident Persons. International students eligible to establish domicile in the U.S. based on their visa type are also entitled to pay resident tuition provided they meet the same requirements as U.S. citizens and domicile in the state and have physically resided in the State of Texas. Information about these exceptions and waivers may be found at http://info.sos.state.tx.us/fids/200804066-1.html.

Nonresident members of the regular and reserve units of the U.S. Armed Forces (Army or Air National Guard, Army, Air Force, Navy, Marine Corps or Coast Guard) and Commissioned Officers of the Public Health Service who are assigned to duty in Texas, their spouses, and dependent children may pay resident tuition. To be entitled to pay resident tuition, the military duty statement must be submitted by the student to the Office of the Registrar at least once a year prior to the Census Date of the term in which they plan to enroll. Students meeting these requirements may pay resident tuition so long as they reside continuously in Texas or remain continuously enrolled in the same degree or certificate program. Additional residency information concerning military members, their families, and Honorably Discharged Veterans may be found at http://collegeforalltexans.com (search “military and veterans”).

A recent change to the Texas Education Code, § 54.241 (k) and (l), provides the option of paying resident tuition for Veterans and their family members who are eligible for benefits under the federal Post-9/11 Veterans Educational Assistance Act of 2008 (Post-9/11 GI Bill) or any other federal law authorizing educational benefits for certain veterans or service members and their spouses and dependent children. The eligible person is entitled to pay tuition and fees at a Texas institution of higher education at the rates provided for Texas residents without regard to the length of time the person has resided in the state. The person must file a letter of intent to establish residence in Texas and reside in Texas while enrolled in the institution. The letter of Intent to Establish Residence in Texas (Chapter 33/GI Bill) may be obtained from the Office of the Registrar Web site at http://utsa.edu/registrar/forms.html. The person must also provide proof of eligibility for benefits under the Post-9/11 GI Bill by submitting a copy of the Certificate of Eligibility (COE). More information can be found at http://utsa.edu/va/.

Graduate /Doctoral students -Graduate School website: http://graduateschool.utsa.edu/va/.current-students/category/assistantships/

Other categories of nonresidents or foreign students who may be entitled to pay resident tuition include faculty, their dependents, and teaching or research assistants and their dependents (UTSA Handbook of Operating Procedures, Chapter 5, 5.05). A teacher or professor of a Texas public institution of higher education and the spouse and children of such a teacher or professor may be entitled to pay the tuition and other fees charged to Texas residents without regard to the length of time the teacher or professor has resided in Texas. The teacher or professor must be employed at least one-half time on a regular monthly salary basis. A teaching assistant or research assistant and the spouse and children of such a teaching or research assistant may be entitled to pay the tuition and other fees charged for Texas residents without regard to the length of time the assistant has resided in Texas, if the assistant is employed at least one-half time in a teaching or research assistant position and the position relates to the assistant’s degree program. Additional information about waivers of nonresident tuition may be found under Types of Financial Aid on the College for All Texans Web site.

State residency requirements are complex and must be considered on a case-by-case basis. Students are responsible for registering under the proper residence classification and for providing documentation as requested. An undergraduate student classified as a nonresident may request reconsideration and reclassification from the Office of the Registrar. Graduate and Doctoral students can request reconsideration of their residence status and reclassification through the Graduate School. A student may request reclassification based on additional or changed information. The reclassification does not apply to an academic term if the reclassification is made on or after the Census Date of that term. Errors in classification as a result of false information being provided to the University may result in the student being charged the difference in resident and nonresident tuition for each semester in which the student should have paid nonresident tuition. Failure to notify UTSA is a violation of the oath of residency and may result in disciplinary action or other penalties.

A student’s residency classification is based on residency information completed by the student on the admission application. A student who is classified as a nonresident but feels they have satisfied the residence requirements can submit the required Core Residency Questions form, supporting documentation, and proof of their citizenship for non-U.S. citizens. Furthermore, if you are a non-U.S. citizen and are eligible for a residency classification change based on Texas Education Code § 54.055, you will be required to fill out and submit the notarized I-485 adjustment for permanent residence affidavit (the affidavit form can be found on the last page of the residency questionnaire at http://collegeforalltexans.com).

These rules and regulations may change based on current United States Citizenship and Immigration Services (USCIS) statutes. Since USCIS may cancel eligibility at any time, higher education institutions must confirm the student’s current USCIS status each time the student registers. To comply with current USCIS rules, refer to the USCIS Web site at www.uscis.gov/portal/site/uscis.

Residency documents can be mailed to the following address:

The University of Texas at San Antonio
Office of the Registrar
One UTSA Circle
San Antonio, TX 78249-0608

Supporting documents for reclassification of residence status, including the completed Core Residency Questions, supporting documents and proof of citizenship (for non-U.S. citizens), permanent residency card or current immigration status from USCIS for international students, should be submitted to the Enrollment Services Center at UTSA. Faxed documents will not be accepted or acknowledged.

See the exemption table below for additional exemptions from tuition, fees, and charges. For further information on these exemptions, contact the Fiscal Services Office.

Refund Policy for Withdrawal or Dropped Courses

Withdrawing from UTSA

Withdrawing is the formal discontinuance of a student’s enrollment at UTSA and involves the student dropping all classes after the semester begins. Depending on the time of withdrawal, a student may be entitled to a refund of some part of the tuition and certain fees.

Undergraduate students other than athletes and international students may withdraw from the University via ASAP. Athletes who wish to withdraw must contact the Office of Academic Services in the Department of Intercollegiate Athletics; international students who wish to withdraw must contact the Office of International Programs.

Graduate students who wish to withdraw from the University must submit a completed and signed Withdrawal Form to the Enrollment Services Center. The form may be obtained on the Registrar’s Web site. International graduate students must also have the approval of the Office of International Programs.

Refer to section “Withdrawal from the University” in Chapter 4, General Academic Regulations–Undergraduate/Graduate for additional requirements and procedures for withdrawing from the University.

UTSA will refund tuition, fees, and charges paid by a sponsor, donor, or scholarship to the source rather than directly to the student who has withdrawn, if the funds were made available through the institution.

The following table presents the descending scale of refund amounts for students withdrawing from UTSA:

Semester Time of Withdrawing Amount of Refund of Tuition and Returnable Fees and Charges*
Regular (Fall or Spring) Semester or Summer term of 10 weeks or longer Prior to the first class day 100% of applicable tuition and returnable fees and charges
During the first 5 class days 80% of applicable tuition and returnable fees and charges
During the second 5 class days 70% of applicable tuition and returnable fees and charges
During the third 5 class days 50% of applicable tuition and returnable fees and charges
During the fourth 5 class days 25% of applicable tuition and returnable fees and charges
After the fourth 5 class days No refund of tuition, fees,
or charges
Term or session of more than five (5) weeks, but less than 10 weeks Prior to the first class day 100% of applicable tuition and returnable fees and charges
During the first, second, or third class day 80% of applicable tuition and returnable fees and charges
During the fourth, fifth, or sixth class day 50% of applicable tuition and returnable fees and charges
After the sixth class day No refund of tuition, fees,
or charges
Term or session of five (5) weeks or less Prior to the first class day 100% of applicable tuition and returnable fees and charges
During the first class day 80% of applicable tuition and returnable fees and charges
During the second class day 50% of applicable tuition and returnable fees and charges
After the second class day No refund of tuition, fees,
or charges
* Supplementary, laboratory, Student Services Fee, Athletics Fee, University Center Fee, Medical Services Fee, Recreation Center Fee, Library Resources Charge, University Publication Charge, International Education Fee, Automated Services Charge, ID Card Fee, Teaching and Learning Center Support Charge, Student Data Management Fee, Green Fee, Transportation Fee, Advising Fee and class-related.

Dropping Courses

Dropping refers to the removal of one or more individual courses from a student’s schedule (refer to section “Dropping Courses” in Chapter 4, General Academic Regulations – Undergraduate/Graduate). Refunds of applicable tuition, fees, and charges will be made for courses which a student drops on or before the Census Date, provided the student remains enrolled for that semester or term. No refund will be given for individual classes dropped after the Census Date. Students who want to drop all classes after the semester begins should refer to the withdrawal policy.

Refunds for courses dropped by a student who withdraws from UTSA later in the semester or term will be calculated according to the percentage schedules in the refund policy above. Refund of tuition for dropped courses will be made only if the original payment exceeds the established minimum amount. Because of multiple sessions during the summer, students wishing to drop courses should refer to Census Dates for refund purposes.

No refunds are made until 15 days have elapsed from the Census Date. Refund checks are electronically deposited or mailed to the address indicated when the student withdraws from the University. Students entitled to refunds should allow 10 working days after the 15-day clearing period for receipt of the refund.

Census Date is defined as the 12th class day for Fall or Spring semesters and Summer terms of 10 weeks or longer and the fourth class day for terms of more than five weeks, but less than 10 weeks. For terms of five weeks or less, please refer to the official registration calendar online for the specific semester in which the drop occurs.

Concurrent Tuition

Students who register concurrently at more than one public institution of higher education in Texas may receive the benefits of a lower tuition rate. If, at the time of registration, a student can produce evidence of having already paid his or her tuition at another public institution of higher education in Texas, the student should present such evidence to the Fiscal Services Office during registration.

Exemption from Tuition, Fees, and Charges

The statutes of the State of Texas prescribe certain cases in which students can be exempt from tuition and/or certain fees and charges. The various types of exemptions, the fees and charges to which such exemptions apply, required documentation, and appropriate office to submit documentation are described below and can be found at http://collegeforalltexans.com. However, in each case it is the student’s responsibility to initiate the action of applying for an exemption and providing satisfactory evidence that all conditions required for the exemption have been met. Until such time as the exemption is granted, a student will be required to pay all tuition, fees, and charges from his or her own funds.

Students who might be eligible for an exemption should apply for the exemption at least one month before registration for the semester in which they plan to use the exemption provision. (Applications for the Good Neighbor Scholarship are accepted in the Office of Student Financial Aid in January and February before the academic year in which students plan to attend UTSA.) Note that Required Fees and Charges consist of the following: supplementary, laboratory, Student Services Fee, Athletic Fee, University Center Fee, Medical Services Fee, Recreation Center Fee, Library Resources Charge, University Publication Charge, International Education Fee, Automated Services Charge, ID Card Fee, Teaching and Learning Center Support Charge, Student Data Management Fee, Green Fee, Transportation Fee, Advising Fee and class-related.

In order to continue to qualify for many of the tuition and/or fee exemptions or waivers a student must maintain a grade point average for making satisfactory academic progress at UTSA and, if an undergraduate, not complete an excessive number of credit hours. (Texas Education Code, Sections 54.2001 and 54.2002.)

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Tuition, Fees, and Charges Exemptions

Valedictorian of an Accredited High School
Who is Eligible Highest-ranking graduate of an accredited Texas high school.
Requirements Certification from high school must be provided to the Fiscal Services Office.

Tuition, Fees, and Charges Exempted

Tuition during first two regular (Fall and Spring) semesters immediately following their graduation. May be granted for any one of the first four regular semesters immediately following their high school graduation with the permission of the UTSA President.

Children of Disabled/Deceased Texas Firefighters and Law Enforcement Officers

Who is Eligible

Children under 21 of full-paid or volunteer firefighters; full-paid or volunteer municipal, county, or state peace officers including a game warden; or custodial officer of the Department of Criminal Justice who died or became disabled in the line of duty.

Requirements

Student must have his/her eligibility certified by the Texas Higher Education Coordinating Board.

Tuition, Fees, and Charges Exempted

Tuition, fees, and charges other than property deposits and fees for lodging.

Exemption not to exceed 120 undergraduate credit hours or any semester begun after age 26.

Deaf or Blind Students

Who is Eligible

Texas residents who are deaf or blind.

Requirements

Certification of deafness/blindness from the Texas Commission for the Deaf & Hearing Impaired/Texas Commission for the Blind. Form must be provided to the Fiscal Services Office.

Tuition, Fees, and Charges Exempted

All tuition, fees, and charges.

Hazlewood Act (Texas ex-servicemen and Children of Texas Veterans)

Who is Eligible

(a) A veteran may qualify for benefits under the Hazlewood Act if she or he:

  • entered the service at a location in this State, declared this State as the person’s home of record in the manner provided by the applicable military or other service, or would have been determined to be a resident of this State at the time of entry into the armed forces of the United States

  • was a nurse, member of the Women’s Army Auxiliary Corps, member of the Women’s Auxiliary Volunteer Emergency Service, and all honorably discharged members of the armed forces of the United States who served during World War II except those who were discharged from service because they were over the age of 38 or because of a personal request on the part of the person that he or she be discharged from service

  • was honorably discharged from the armed forces of the United States and who served during the national emergency which began on June 27, 1950, and which is referred to as the Korean War

  • was honorably discharged from the armed forces of the United States after serving on active military duty, excluding training, for more than 180 days and who served a portion of their active duty during:

  1. the Cold War which began on the date of the termination of the national emergency cited above;
  2. the Vietnam era which began on December 21,1961, and ended on May 7, 1975;
  3. the Grenada and Lebanon era which began on August 24, 1982, and ended on July 31, 1984;
  4. the Panama era which began on December 20,1989, and ended on January 21, 1990;
  5. the Persian Gulf War which began on August 2,1990, and ends on the date thereafter prescribed by Presidential proclamation or September 1, 1997, whichever occurs first;
  6. the national emergency by reason of certain terrorist attacks that began on September 11, 2001; or
  7. any future national emergency declared in accordance with federal law.

  • received an honorable discharge, a general discharge under honorable conditions, or an honorable release from active duty
  • has attempted fewer than 150 credit hours of college courses since the fall of 1995 using the Hazlewood exemption
  • has exhausted eligibility for federal veterans’ or survivor’s educational benefits during the semester/term in which they are enrolled
  • is not in default on any education loans made or guaranteed by the Federal Government or the State of Texas, and
  • is enrolled in an eligible program of study. An institution may not grant a Hazlewood Act exemption for continuing education courses for which they do not receive state tax support, unless the institution’s board has specifically granted them permission to do so.

(b) The exemptions provided for in Subsection (a) of this section also apply to the spouse or children of members of the armed forces of the United States who:

  • are or were killed in action
  • die or died while in service
  • are missing in action
  • whose death is documented to be directly caused by illness or injury connected with service in the armed forces of the United States
  • who becomes totally disabled for the purposes of employability as defined by the Department of Veterans Affairs.

Subsection (b) provisions also apply to the spouse or children of members of the Texas National Guard and the Texas Air National Guard killed since January 1, 1946, while on active duty either in the service of their state or the United States.

However, to qualify for this exemption (b) the spouse or child must be classified as a resident on the date of the spouse’s or child’s registration.

(c) A person who becomes eligible for an exemption provided by Subsection (a) may waive any unused portion of their eligibility to their child. To be eligible to receive an exemption under this subsection, the child must:

  • be classified as a resident when the child enrolls,
  • make satisfactory academic progress in accordance with the policy of the institution’s financial aid department, except for the requirement to enroll in a minimum course load, and,
  • be 25 years of age or younger on the first day of the semester or term for which the exemption is claimed (a child who suffered from a severe illness or debilitating condition that affected their ability to use the exemption, may be granted additional time to use the exemption corresponding to the time the child was unable to use the exemption because of the illness or condition).

Requirements

A student seeking to use the exemption for the first time must:

  • complete an application in the Financial Aid Office prior to the deadlines posted for each semester at http://utsa.edu/financialaid/special-programs/hazlewood.html
  • (for veterans who have served on or after 09/11/2001) submit a letter from veterans administration attesting to her or his exhaustion of federal veterans educational benefits that may be used only for the payment of tuition and fees, and
  • meet other program requirements as in the past.

A student continuing to use the exemption must:

  • sign a release form, and
  • meet other program requirements as in the past.

Tuition, Fees, and Charges Exempted

Tuition, fees, and other required charges other than property deposits, student services fees, and fees for lodging, board, or clothing. The exemption shall not apply to the payment of fees for services or items that are not required for enrollment in general or for the specific courses taken by the student.

No student may use Hazlewood for more than 150 credit hours.

Surviving Spouse and Dependent Children of Certain Deceased Public Servants (employees)

Who is Eligible

Surviving spouse or minor child of certain police, security, or emergency personnel killed in the line of duty.

Requirements

To be eligible, a student must:

  • be the eligible surviving spouse or child of an individual listed in Government Code, Sec. 615.003
  • be a full-time student
  • provide certification from parent’s workplace to the Fiscal Services Office.

Tuition, Fees, and Charges Exempted

Tuition.
Required fees and charges.
Cost of contract for food and housing (if qualified).
Cost of textbooks.

(Exemptions valid until student receives a bachelor’s degree or 200 semester credit hours, whichever occurs first.)

Good Neighbor Scholarship

Who is Eligible

Native-born students from other designated nations of the American hemisphere.

Requirements

To be eligible, a student must:

  • show evidence of native citizenship and proof of five years residency in that country
  • demonstrate scholastic eligibility
  • not be a member of the Communist Party
  • be recommended for a scholarship by an eligible institution
  • have a valid student visa
  • provide other documentation as required (inquire at Scholarship Office).

Applications are available only in January and February for the following Summer, Fall, and Spring semesters.

Applications are reviewed and granted by the Texas Higher Education Coordinating Board semester by semester.

Tuition, Fees, and Charges Exempted

Tuition only.

Firefighters Enrolled in Fire Science Courses

Who is Eligible

Firefighters enrolled in courses offered as part of fire science curriculum.

Requirements

To be eligible, a student must:

  • enroll in one or more courses offered as part of the fire science curriculum,
  • be employed as a firefighter by a political subdivision of the State of Texas, or
  • be currently, and has been for at least one year, an active member of an organized volunteer fire department in this State, as defined by the firefighters’ pension commissioner, who holds:
    • an Accredited Advanced level of certification or equivalent, under the State Firemen’s and Fire Marshal’s Association of Texas volunteer certification program, or
    • Phase V (Firefighter II) certification or equivalent, under the Texas Commission on Fire Protection’s voluntary certification program
  • make Satisfactory Academic Progress in accordance with the policy of the institution’s financial aid department, with the exception of:

    • a paid firefighter who used this exemption prior to Fall 2009 and who continues to be enrolled in the same degree or certificate program and continues to be employed as a firefighter by a political subdivision of the State.

Tuition, Fees, and Charges Exempted

Tuition and laboratory fees only for eligible fire science courses (only applies to courses that are specifically related to a degree or certificate program; does not apply to general education core curriculum or courses unrelated to fire science that are included in the degree or certificate program in which a student is enrolled).

Unless the student is a paid firefighter who used this exemption prior to Fall 2009 and who continues to be enrolled in the same degree or certificate program and continues to be employed as a firefighter by a political subdivision of the State, this exemption does not apply to:

  • additional tuition charged a resident undergraduate or graduate student who has taken excess hours under Texas Education Code, sections 54.014(a) or (f) and 61.059(1)(1).
Peace Officers Enrolled in Certain Criminal Justice or Law Enforcement Courses

Who is Eligible

Peace Officers

Requirements

To be eligible, a student must:

  • be an undergraduate student,
  • provide proof of employment as a peace officer of the State of Texas or political subdivision of the State of Texas on letterhead of their employing agency,
  • be enrolled in a criminal justice or law enforcement-related program,
  • be making Satisfactory Academic Progress,
  • not have exceeded by 30 or more semester credit hours beyond that required for completion of their degree program or programs,
  • apply for the exemption at least one week before the last date of the regular registration period.


The Texas Higher Education Coordinating Board (THECB) has adopted rules governing the granting or denial of this exemption, including rules related to the determination of a student’s eligibility, and a uniform listing of degree programs covered by this exemption.

UTSA cannot provide exemptions to students enrolled in a specific class in a number that exceeds 20% of the maximum student enrollment designated for that class.

This exemption is not applicable for continuing education or extension courses for which the University does not receive formula funding.

Tuition, Fees and Charges Exempted

Tuition and laboratory fees for eligible criminal justice or law enforcement courses (only applies to courses that are specifically related to a degree or certificate program; does not apply to general education core curriculum or courses unrelated to criminal justice or law enforcement that are included in the degree or certificate program in which a student is enrolled).

Children of Prisoners of War or Persons Missing in Action

Who is Eligible

Child (under 21) or a dependent (under 25) who receives majority of support from parent.

Requirements

Parent must be a resident of Texas on active duty and be classified by the Department of Defense as a Prisoner of War or Missing in Action at the time of registration, and certification must be provided to the Fiscal Services Office.

Tuition, Fees and Charges Exempted

All tuition, fees, and charges.

Prisoners of War

Who is Eligible

Students who were first classified as a prisoner of war by the United States Department of Defense on or after January 1, 1999.

Requirements

A student must:

  • be a resident of Texas and must have been a resident of Texas at the time of the student’s original entry into the United States armed forces
  • be enrolled for at least 12 semester credit hours.

Exemption from payment may not exceed a total of 120 semester credit hours.

Tuition, Fees, and Charges Exempted

Tuition and required fees.
Lodging and board.
Costs of books and similar educational materials required for coursework awarded as a scholarship.

Students in Foster Care

Who is Eligible

Students who are under the conservatorship of the Department of Family and Protective Services:

  • on the day preceding the student’s 18th birthday;
  • on or after the day of the student’s 14th birthday if the student was also eligible for adoption on or after that day, or
  • on the day the student graduated from high school or received equivalent of a high school diploma, or
  • on the day preceding the date the student is adopted (if on or after September 1, 2009), or
  • on the day preceding the date permanent managing conservatorship of the student is awarded to a person other than the students’ parent (if on or after September 1, 2009).

And enrolls as an undergraduate no later than:

  • the student’s 25th birthday.

Effective with the Spring 2010 semester:

  • applies to all persons under the conservatorship of the Department of Family Protective Services during an academic term in which the student was enrolled in a dual credit course or other course for which a high school student may earn joint high school and college credit
  • can be used by eligible students while in high school to avoid the tuition and fee costs of dual enrollment courses.

Requirements

Certification from the Texas Department of Family and Protective Services must be provided to the Fiscal Services Office.

Tuition, Fees, and Charges Exempted

All tuition, fees, and charges.

Adopted Students Formerly in Foster or other Residential Care

Who is Eligible

Certain adopted students.

Requirements

To be eligible, a student must:

  • have been adopted
  • have been the subject of an adoption assistance agreement under Subchapter D, Chapter 162, Family Code.

Tuition, Fees, and Charges Exempted

All tuition, fees, and charges.

Nursing Preceptors and Dependents

Who is Eligible

Preceptors to professional nursing education programs and their eligible children.

An individual’s eligibility for the program ends when the person has previously received exemptions under this program for 10 semesters or summer sessions at any institution or institutions of higher education, or received a baccalaureate degree. For the purposes of this program, a summer session that is less than nine weeks in duration is considered one-half of a summer session.

Requirements

To receive an exemption, the preceptor must:

  • be a resident of Texas
  • be a registered nurse
  • be serving under a written preceptor agreement with an undergraduate professional nursing program as a clinical preceptor for students enrolled in the program for the semester or other academic term for which the exemption is sought.


To receive an exemption, the child of the preceptor must:

  • be a Texas resident
  • have a parent who meets the above criteria.

Tuition, Fees, and Charges Exempted

Tuition, up to $500 per semester.

State Military Forces Receiving Tuition Assistance from the Adjutant General

Who is Eligible

Students who are certified as receiving tuition assistance from the Adjutant General of the State military forces.

Requirements

A student must:

  • be certified by the Adjutant General of the State military forces as receiving tuition assistance for the semester enrolled.

Tuition, Fees, and Charges Exempted

Tuition and mandatory fees not to exceed 12 semester credit hours.

If student is not charged resident tuition, exemption may not exceed the resident rate.

Students Sounding “Taps” at a Veteran’s Funeral

Who is Eligible

Students who volunteer to play “Taps” at military funerals in Texas.

Requirements

A student must:

  • have volunteered to play “Taps” under a program established by the Texas Veteran’s Commission (TVC)
  • present voucher(s) awarded by the TVC for this program, at the rate of $25, for each military funeral at which the student plays.

Tuition, Fees, and Charges Exempted

Tuition and required fees up to the total amount of vouchers presented.

Wrongfully Convicted Persons

Who is Eligible

A person who served in whole or in part, a sentence in prison under the laws of this State and has:

  • received a full pardon on the basis of innocence for the crime for which the person was sentenced, or
  • been granted relief on the basis of actual innocence of the crime for which the person was sentenced.


A person is not eligible for any part of a sentence in prison during which the person was also serving a concurrent sentence for another crime.

Requirements

A student must:

  • first apply for compensation on or after September 1, 2009
  • request reimbursement by the seventh anniversary of the date the claimant received a pardon or was granted relief.

Tuition, Fees, and Charges Exempted

Tuition and mandatory fees

Note: This program is a reimbursement program from the State of Texas, rather than an exemption to be applied by the University.

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Taxpayer Relief Act of 1997

The Taxpayer Relief Act of 1997 allows certain taxpayers who pay qualified tuition and fees to claim the Hope Scholarship Credit or the Lifetime Learning Credit against their federal income tax liability. Internal Revenue Service (IRS) regulations require UTSA to report the name, social security number, and address of the student on Form 1098-T.

The Hope Scholarship Credit is available for qualified tuition and fees paid after December 31, 1997. The Lifetime Learning Credit is available for qualified tuition and fees paid after June 30, 1998. The credits may be claimed by the taxpayer for himself or herself, his or her spouse, or any dependents. Payments by a taxpayer’s dependents must be treated as having been made by the taxpayer.

The Hope Scholarship Credit is available for qualified tuition and fees as follows:

  • 100% of the first $1,200, plus 50% of the second $1,200; $1,800 maximum PER STUDENT
  • must be a half-time student for at least one academic period
  • first two years of postsecondary education; available for two tax years.

The Lifetime Learning Credit is available for qualified tuition and fees with no restrictions regarding minimum enrollment or academic classification as follows:

  • 20% of the first $10,000 PER TAXPAYER
  • not limited to first two years of education
  • no minimum course load requirement
  • no limit on number of years credit can be taken
  • cannot combine with Hope Scholarship Credit for same student in same tax year.

For complete information regarding these credits, see IRS Publication 970: Tax Benefits for Education.

2013–2017 Changes

The American Opportunity Tax Credit (AOC) modified the existing Hope Credit for tax years 2013 through 2017. The credit was extended by the American Taxpayer Relief Act of 2012. This is a modification of the Hope Credit.

  • The maximum amount of the AOC is $2,500 per student. The credit is phased out (gradually reduced) if your modified adjusted gross income (AGI) is between $80,000 and $90,000 ($160,000 and $180,000 if you file a joint return).
  • The credit can be claimed for the first four years of post-secondary education. Previously the credit could be claimed for only the first two years of post-secondary education.
  • Generally, 40% of the AOC is now a refundable credit for most taxpayers, which means that you can receive up to $1,000 even if you owe no taxes.
  • The term “qualified tuition and related expenses” has been expanded to include expenditures for “course materials.” For this purpose, the term “course materials” means books, supplies, and equipment needed for a course of study whether or not the materials must be purchased from the educational institution as a condition of enrollment or attendance.

For more information, see Chapter 2 of IRS Publication 970: Tax Benefits for Education.

Tuition Rebate

Resident students entering a baccalaureate degree program on or after September 1, 1997, may be eligible for a tuition rebate of up to $1,000 if the student:

  • is awarded a baccalaureate degree
  • has attempted no more than 3 semester credit hours in excess of the minimum number of semester credit hours required to complete the degree
    • including transfer credits and credit earned by examination
    • excluding course credit that is earned to satisfy requirements for a Reserve Officers’ Training Corps (ROTC) program but that is not required to complete the degree program.
    • excluding course credit, other than credit earned exclusively by examination, that is earned before graduating from high school.

(See Appendix G, Tuition Rebate for Certain Undergraduates and the Texas Higher Education Coordinating Board Laws and Rules Web site (Chapter 13, Subchapter E) and FACTS sheet on this program.

Title IV Program Refund

Source: Federal Student Aid Handbook 2012-2013, Volume 5, Department of Education

The Office of Student Financial Aid and Enrollment Services is required by regulation to calculate a Return of Title IV Funds amount for all students who withdraw during a semester. The policy applies to students who discontinue enrollment in all classes, on or after the first day of the term. The Return of Title IV Funds is the amount of unearned aid received at the beginning of the term that must be returned to the federal aid programs. Any aid received in excess of the earned amount is considered unearned. The earned portion is calculated on a daily basis using calendar days from the first day of instruction. See Withdrawal from the University in Chapter 4, General Academic Regulations —Undergraduate/Graduate for information about officially withdrawing.

The regulation specifies how UTSA must determine the amount of Title IV program assistance that you earn if you withdraw from school. The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of your payment period or period of enrollment, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.

The Title IV programs that are covered by this regulation are: Federal Pell Grants, Teacher Education Assistance for College and Higher Education (TEACH) Grants, Stafford Loans, Parent Loan for Undergraduate Students (PLUS) Loans, Graduate PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and Federal Perkins Loans.

For additional information, including examples of refund calculations, contact the Student Financial Aid and Enrollment Services office.

Cost of Attendance

The Cost of Attendance (COA) is determined by the Student Financial Aid and Enrollment Services office each year and is based on the average costs a student will incur for each semester. Included in the COA are average tuition and fee costs, a book allowance, a room and board allowance (on-campus, off-campus and at-home), transportation and personal/miscellaneous expenses. See information located at http://utsa.edu/financialaid/cost.html for the components of the various Cost of Attendance budgets as well as financial aid opportunities at UTSA.

Nonpayment of Debts

Students who fail to pay full tuition, fees, and charges, including late fees, on the due date are subject to one or more of the following actions at the University’s option:

  • denial of readmission, including further registration
  • withholding of official transcripts
  • withholding a degree to which the student would otherwise be entitled
  • withholding of grades
  • all penalties and actions authorized by law.

When a student has any of the above actions against his or her record, it is the student’s responsibility to clear any obligations with UTSA and see that the Office of the Registrar is notified. No further services of the University will be provided until all obligations are cleared. UTSA reserves the right to deduct from the refund any outstanding financial obligations owed to the University.

A student who pays tuition, fees, and charges with a check that is not subsequently honored by a bank and the fault is not that of the bank, and who does not make payment within 15 days, may be withdrawn from the University by the Registrar for nonpayment of tuition and fees.

Procedural Charges

Application Charge – Housing

A fee of $25 is assessed all students applying for University housing to defray administrative processing costs.

Application Charge – Undergraduate Students

UTSA assesses a $60 nonrefundable application fee that is required of all applicants.

Application Charge – Graduate Students

A nonrefundable charge for applying for admission or readmission to graduate programs at UTSA is assessed as follows: UTSA graduate students $30 (online), $35 (paper); non-UTSA students $45 (online), $50 (paper); international students $80 (online), $85 (paper).

Late Processing Charge – A charge of $10 is assessed each student who submits an application after the deadline to defray administrative processing costs.

Change of Major Charge – A charge of $5 is assessed each student changing his or her major to defray administrative processing costs.

Auditing Charge

All auditors of courses must submit an Audit Course Form, with appropriate approvals, to the Enrollment Services Center. Students registered at UTSA may, with the approval of the instructor and Department Chair of the department in which the course is offered, audit courses by paying an auditing charge of $25 per course. The audit charge is nonrefundable.

A nonstudent auditor must pay an auditing charge of $50 per course. The charge is nonrefundable. Nonstudents over 65 are permitted to audit without paying a charge, provided space is available and an Audit Course Form is approved. Nonstudent auditors who wish to have library privileges may receive them by completing a Friends of the UTSA Library application at the circulation desk in the UTSA Library, John Peace Library Building, second floor, and by paying a nonrefundable charge. There are limits on the services offered to Friends of the UTSA Library cardholders; further details are available from the circulation desk. Permission to audit may be obtained and charges paid beginning the first day of class through the Census Date.

Students who park on campus must register their vehicles and purchase a parking permit. Nonstudent auditors who want UTSA parking privileges must register their vehicles and purchase a parking permit. To purchase a parking permit the nonstudent auditor should go to the Business Auxiliary Services Parking Division office with his or her validated Audit Course Form.

Child Development Center Replacement Access Card Charge

A charge of $10 per replacement request will be charged for the replacement of the access card used for entry into the CDC facility to defray the cost of creating and issuing the replacement card.

Credit Card Expense Charge

A charge of 2% of balances paid is assessed all students electing to use a credit card for payment. This charge is assessed to defray the expense incurred by the institution in processing and handling this type of payment transaction.

Duplicate Diploma Charge

A $15 charge will be assessed for each request for a duplicate diploma.

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Semester Fees And Charges

Mandatory Semester Fees and Charges

First Semester Only

Students are assessed the following one-time charges in their first semester at UTSA.

General Property Deposit. Every student must make a general property deposit of $10 at the time of initial registration to protect the University from losses such as property loss, damage, or breakage; violation of rules in any University library or laboratory; failure to return keys furnished by the University; or damage to or loss of any other University property.

The deposit, less outstanding charges, is refunded upon request only when the student officially withdraws from school or graduates. When the property deposit refund is requested, the student has the option to elect that the property deposit refund be used to pay the first year’s dues in the UTSA Alumni Association. The form for requesting a refund or that the deposit be used for association dues is available at the Office of Fiscal Services. A general property deposit that remains without call for refund for a period of four years from the date of last attendance at UTSA shall be forfeited, and the deposit shall become operative to the permanent use and purpose of student scholarships.

Orientation Charge. An orientation charge of up to $150 (charge includes a $50 prepayment requirement) is assessed to all new freshmen and freshman-transfer students (who transfer fewer than 30 semester credit hours to UTSA from another college), when they are admitted to UTSA. Orientation programs provide information about UTSA’s academic requirements, campus services and resources, and include academic advising and course registration. Orientation is mandatory for new freshmen and freshman-transfer students and preregistration is required for these programs. Transfer students (who transfer 30 or more semester credit hours to UTSA from another college) who select to participate in Orientation are assessed $55 and attend a one-day program tailored to their specific needs. Further information is available from Orientation and Family Programs.

Tuition and Mandatory Fees

The following charges are assessed to all students each semester whether or not the student uses or takes full advantage of the underlying service provided by the fee.

Tuition. Pursuant to Subchapter B, Chapter 54, Texas Education Code, each student who registers at UTSA is required to pay tuition (see “Exemption from Tuition, Fees, and Charges” in this chapter) according to the number of semester credit hours for which registration is completed and according to his or her residence classification (see the Fiscal Services Web site).

Athletics Fee. A charge of $20 per semester credit hour with a maximum of $240 per semester is assessed all students to provide funding for UTSA athletic programs.

Automated Services and Computer Access Charge. Each student who registers at UTSA is required to pay a $25 per semester-credit-hour charge. The minimum charge is $100, and the maximum charge is $300 per semester. This fee is to defray costs associated with managing, maintaining, upgrading, and general operations of the University’s technology infrastructure, electronic resources and online services.

Green Fee. A student fee of $5 is assessed each semester to provide environmental improvements at UTSA through services related to recycling, energy efficiency and renewable energy, transportation, employment, product purchasing, planning and maintenance, irrigation or as cost matching for grants to obtain environmental improvements.

International Education Fee. A $2 per semester fee will be assessed to all students enrolled at UTSA to cover the costs of the international education program.

Library Resources Charge. A charge of $14 per semester credit hour is assessed to all students enrolled at UTSA to defray costs of providing library services.

Medical Services Fee. A $32.70 per semester fee is assessed to all students for medical services provided at Student Health Services.

Recreation Center Fee. A $120 per semester fee is assessed to all students to defray costs to finance, construct, operate, maintain, or improve student recreational facilities.

Student Data Management Fee. A $10 per semester charge will be assessed to all students enrolled at UTSA to defray costs associated with the management of student data across the various functional areas of the Registrar’s Office including but not limited to: maintenance of student records in Banner, grade and transcript processing, residency and athletic eligibility certification, data reporting and related Registrar’s Office administrative activities.

Student Services Fee. A compulsory student services fee of $15.40 per semester credit hour, with a maximum of $184.80 per semester is charged all students. This fee provides services and activities that are separate and apart from the regularly scheduled academic functions of the University and directly involve or benefit students. These services and activities include student government and organizations, financial aid, counseling, and career services, and other student activities and services.

Teaching and Learning Center Support Charge. A charge of $5 per student is assessed to defray costs associated with the support of center operations and learning needs of students.

Transportation Fee. A $20 per semester fee is assessed all students to defray the cost of providing transportation services, including capital expenses.

University Center Fee. The University Center fee of $10 per semester credit hour with a minimum of $40, and a maximum of $120 per semester is assessed all students. This fee is used for the sole purpose of financing, operating, maintaining, and improving the student union building.

University Publication Charge. A $5 per semester charge will be assessed all students enrolled at UTSA to cover the costs of providing catalogs, course schedules, and other official publications.

UTSACard Charge. A student fee of $3 is assessed each semester as a service charge for the student photo-identification card. This charge does not entitle the student to a new card each semester.


Additional College and Course Fees and Incidental Charges

Depending on the major pursued or the courses selected by a student, additional fees and charges may be assessed for the incidental cost of services. Students should be aware of additional fees and charges incurred by their major or course selection. Some but not all of these fees and charges are noted by the course listing in the online schedule of classes.

Advising Charges

A charge of $120 per semester is assessed to each undergraduate degree-seeking student enrolled at UTSA to provide advising services.

Certification Charge – College of Education and Human Development

All post-baccalaureate students seeking initial teacher certification are charged $75 per semester to defray costs of providing transcript evaluation, group and individual advising, and processing of certification applications to the State Board.

Graduate

A charge of $25 per student is assessed graduate students seeking various professional certifications. Services for graduate students are provided only during their final semester. The fee will be attached to EDL 6941-3 for Educational Leadership students and may be assessed for other professional certification courses for principals, school counselors and Master Reading teachers.

College of Liberal and Fine Arts and College of Sciences Majors

A charge of $15 per semester is assessed College of Liberal and Fine Arts and College of Sciences majors seeking initial certification after admission to the program.

College of Architecture Programs Fee

A fee of $25 per course is assessed students enrolled in courses in the architecture curriculum who use any of the studios under the direction of the College of Architecture. This fee is to defray costs of supplies, materials, equipment, and services for students enrolled in Architecture, Interior Design, and Construction Science and Management curriculum.

Counseling Support Fee

All students registered in certain counseling department courses are charged a fee of $35 per course to defray costs of services and training designed to prepare counselors.

Deficiency Plan Charge – College of Education and Human Development

A charge of $75 is assessed for transcript evaluations and certification plans as requested by students seeking teacher certification and employment in local schools.

Dietetics and Nutrition Fees

Materials Fee
A fee of $112 per semester credit hour is assessed all students enrolled in certain Dietetics and Nutrition Program courses to defray costs associated with the purchase of foods, consumable supplies and materials to be used in a kitchen laboratory.

Practicum Fee
A fee of $20 per semester credit hour is assessed all students enrolled in certain Dietetics and Nutrition Program courses to defray costs associated with supervision of students at affiliation sites at various locations; including related faculty travel, recruitment and meetings with preceptors, field trips, instructional support materials, recognition events and training for the preceptors.

Distance Learning Fee

A fee of $25 per semester credit hour may be assessed distance learning students to defray costs associated with managing, maintaining, upgrading and general operations of the University’s Learning Management System (LMS) and online course development activities.

Education Assessment Course Fee

A fee of $15 per undergraduate course and $25 per graduate course will be assessed all students registered in certain College of Education and Human Development courses to defray costs of development and maintenance of a collection of professional assessment materials.

Education TExES Charge

A charge of $32 per semester is assessed all students pursuing teaching or professional certification through the College of Education and Human Development to defray costs associated with providing materials and services to enhance student success on the Texas Examinations of Educator Standards (TExES).

Educational Field Instruction Fee

A $40 fee will be assessed all students during their semester of student teaching and students in special education practicum settings, counseling practica, and student internships to defray costs associated with providing materials and services associated with field-based courses, to include supervision of student teachers, interns, and practica at both the graduate and undergraduate levels, mileage costs, and instructional support materials and salaries.

Equipment and Materials Fee

Department of History

A fee of $5 per course is assessed all students registered for certain courses in the Department of History to defray costs of supplies, printing and distribution of materials, computer equipment and maintenance, instructional materials and salaries.

Department of Physics and Astronomy

A fee of $18 per course is assessed all students registered for certain courses in the Department of Physics and Astronomy to defray costs associated with purchase and maintenance of demonstration equipment, printing supplies, and acquisition of WEBASSIGN to enhance learning and wages.

Department of Political Science and Geography

Media Equipment and Materials. A fee of $30 per undergraduate student and $35 per graduate student is assessed all students registered for certain courses in the Department of Political Science and Geography to defray costs of the media studio and salaries for tutorial instruction.

Geographic Information Systems Materials. A fee of $32 per undergraduate student and $40 per graduate student is assessed all students registered for certain courses in the Department of Political Science and Geography to defray costs of printing equipment and supplies and salaries for tutorial instruction.

Department of Psychology

A fee of $5 per course is assessed all students enrolled in certain courses of the Department of Psychology to defray costs associated with providing materials and services to enhance student success through tutorials and instructional support and materials.

Extended Studies Registration Charge

A charge of $100 per semester is assessed students in the Extended Studies Program enrolled for select undergraduate courses to defray costs associated with the administration of the Extended Studies Program. The program allows non-UTSA students to enroll in selected undergraduate courses on a space-available basis with a simplified admission and registration process.

Field Trip Fee

A supplementary fee is assessed students in certain Biology and Geology courses to pay for the expenses of field trips.

Foreign Language Multimedia Learning Center Fee

A fee of $7 per course is assessed each student who registers at UTSA in a foreign language course to defray costs of supplies, printing, equipment and part-time lab helpers in the Multimedia Learning Center.

Global Business Skills Charge – College of Business International Programs

A fee of $10 per course will be assessed all students enrolled in certain lower-division undergraduate College of Business classes, a fee of $20 per course will be assessed all students enrolled in certain upper-division undergraduate College of Business classes, and a fee of $20 per course will be assessed all students enrolled in certain graduate College of Business classes to defray costs of programs that develop students’ global business skills including: 1) programs that give participating students on-campus or U.S.-based access to study, research, or practicums related to global business; 2) programs that immerse participating students in global business environments for study, research or practicums in U.S. or international locations; and 3) costs to administer programs related to developing global business skills.

Graduate Services Charge

College of Architecture

A charge of $50 per semester is assessed all students enrolled in graduate courses of the College of Architecture to defray costs associated with recruitment, advising, orientation, assistantships, internships, placement and administrative services.

College of Business

A charge of $50 per semester credit hour is assessed all students enrolled in graduate or doctoral courses of the College of Business to defray costs including advising, orientation, graduation, certification, placement, research support, recruitment, professional education meetings, seminars, administrative services, graduate student travel, assistantships and other support services.

College of Education and Human Development

A charge of $25 per semester credit hour is assessed all students enrolled in graduate or doctoral courses in the College of Education and Human Development to defray costs associated with advising, orientation, certification, placement, research support, recruitment, professional education, meetings, and other administrative and support services.

College of Engineering

A charge of $60 per semester ($30 per summer session) is assessed all students enrolled in graduate courses of the College of Engineering curriculum to provide additional advising, orientation, and administrative services.

College of Liberal and Fine Arts

A charge of $40 per course is assessed all students enrolled in graduate courses of the College of Liberal and Fine Arts to defray costs associated with advising, orientation, recruitment, professional meetings, laboratory maintenance, administration, internships, and other services.

College of Public Policy – Department of Public Administration

A charge of $50 per semester is assessed all students enrolled in graduate courses of the Department of Public Administration to provide advising, recruitment, orientation, internship, placement services, and MPA program accreditation.

College of Public Policy – Department of Social Work

A charge of $20 per semester credit hour is assessed all students enrolled in graduate social work courses in the College of Public Policy to defray costs associated with processing social work field education applications, administrative support, community field liaisons, travel, orientation, training, printing, equipment and supplies.

College of Sciences

A charge of $30 per semester credit hour is assessed all students enrolled in graduate or doctoral courses of the College of Sciences curriculum to provide advising, research support, recruitment, professional meetings, assistantships, administrative services, and seminars.

Individual Instruction Fee – Music

A fee of $100 per course is assessed all students in certain Music courses to defray the costs associated with instrument purchases, sponsoring artist teachers, master class and workshops for music majors, better tutoring opportunities for performing ensembles and to establish an opera budget.

Installment Tuition Charges

A charge of $16 per academic term is assessed when a student elects to pay tuition, fees, and charges under the installment payment plan. This charge is normally included in the first installment payment. A $10 charge is assessed for each delinquent installment payment.

Instrument Users Fee

College of Sciences

Environmental Science Courses

A fee of $15 per course is assessed all students registered in certain Environmental Science courses to defray costs of repairing and replacing teaching equipment.

Department of Biology

A fee of $10 per course is assessed all students registered in certain Biology courses to defray costs of repairing and replacing teaching equipment.

Department of Chemistry

A fee of $15 per course is assessed all students registered in certain Department of Chemistry courses to defray costs of repairing and replacing teaching equipment and salaries for technicians.

Department of Geological Sciences

A fee of $15 per course is assessed all students registered in certain Department of Geological Sciences courses to defray costs of repairing and replacing teaching equipment.

Department of Physics and Astronomy

A fee of $20 per course is assessed all students registered in certain Physics and Astronomy courses to defray costs of purchase, repair and maintenance of teaching equipment and salaries for technicians.

Department of Music

A fee of $30 per course is assessed all students registered in certain Music courses to defray costs of musical instrument technical training and the replacement and maintenance of musical instruments.

International Student Insurance Fee

All international students are required to purchase the UT System Student Health Insurance Plan, which covers basic medical expenses for injury and sickness. The plan is in compliance with the United States Information Agency’s regulations. The fee is assessed as part of the regular tuition and fee charges. A waiver of this fee is available, provided (1) the student presents proof of coverage by a comparable U.S. health plan, and (2) UTSA approves the comparable health coverage.

International Student Program Charge

A charge of $75 per semester will be assessed all international students to defray costs of programs and services for international students in the Office of International Programs.

International Student Application Charge

A charge of $100 per application is assessed each international student application to defray costs associated with evaluation and processing.

Internship Fee – Department of Criminal Justice

A fee of $65 is assessed each student enrolled in Department of Criminal Justice courses to defray costs associated with creating, developing, and implementing internships including salaries and material costs.

Laboratory Fee

In certain courses, a laboratory fee, not to exceed the actual cost of materials and supplies and no less than $2 nor more than $30, may be charged. When a laboratory fee is charged, the online schedule of classes indicates the associated fee.

Learning Resource Fee

A fee is assessed each student enrolled in Core Curriculum courses, Writing Program courses, College of Business undergraduate courses, College of Education and Human Development undergraduate and graduate courses, College of Engineering courses, College of Liberal and Fine Arts courses, College of Sciences courses, and certain University College courses to provide materials and services to enhance student success. The fee varies based on course enrollment as follows: $12 per Core Curriculum course; $4 per Writing Program semester credit hour; $15 per College of Business lower-division undergraduate course; $21 per College of Business upper-division course; $10 per College of Education and Human Development undergraduate and graduate course; $20 per College of Engineering course; $10 per College of Liberal and Fine Arts course; $5 per Mathematics semester credit hour; $5 per College of Sciences semester credit hour, and $12 per University College semester credit hour.

Manipulatives Fee – Department of Mathematics

A fee of $30 per undergraduate course and $35 per graduate course is assessed all students in certain mathematics courses to defray costs of manipulatives used in courses for pre-service and in-service mathematics teachers and payment of salaries for assistance with manipulatives.

Music Course Fee

A $25 per course fee for non-Music majors is assessed students who are registered in a course that uses equipment for instructional purposes.

National Student Exchange Program Application Fee

A fee of $95 is assessed students participating in the National Student Exchange program to defray costs associated with the application fee charged by NSE for student participation.

No Show Charge

Counseling Services

A fee of $5 per missed appointment is assessed all students who do not attend their scheduled appointment.

Health Services

A fee of $5 per missed appointment is assessed all students who do not attend their scheduled appointment.

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Parking Fees

All vehicles parked on campus must comply with UTSA Parking and Traffic Regulations. Copies of these regulations are available during registration in the UTSA Business Auxiliary Services office and online at http://utsa.edu/parking/. In addition, University Police strictly adhere to and enforce Texas Vehicle Inspection Laws for all vehicles parking or driving on property owned by The University of Texas at San Antonio. All permits will be annual, expiring on August 20, 2014.

Types of Permits Amount
Commuter $135
Resident $240
North/DTC Garage $485
South Garage $755
Flex $240
Nightrunner $180
Twilight $60
Motorcycle $53
Commuter Daily $5
Resident Daily $5
Alumni Permit $37

Parking permits are available for persons with disabilities in accordance with applicable statutory law and UTSA Parking and Traffic Rules and Regulations. Students who park illegally in spaces reserved for persons with disabilities are subject to a fine up to $250 and loss of campus parking privileges.

Physical Education Fees

Golf Activity Fee. A fee of $80 for a semester or summer term is required for physical education golf activity courses to defray costs of equipment for use of driving range.

Kinesiology Activity Fee. A fee of $10 per course is assessed students in certain Kinesiology courses to defray costs of equipment and services associated with providing locks, lockers, and towels.

Kinesiology Supply and Maintenance Fee. A fee of $10 per course is assessed all students registered in certain Kinesiology courses to defray costs associated with purchase of disposable or consumable materials and maintenance of equipment in instructional classes.

Outdoor Activity Fee. A fee of $40 per semester is assessed all students enrolled in certain Kinesiology courses to defray costs associated with repair and purchase of equipment and transportation.

Professional Affiliation and Development Fee – Department of Social Work

A fee of $25 per semester is assessed each student enrolled in certain social work courses to defray costs associated with affiliation expenses for professional organizations (accreditation fees, membership, travel, etc.) and professional development for social work graduate students (registration, travel, honorarium, etc.).

Professional Development Charge – College of Business Undergraduate Students

A charge of $25 per upper-division undergraduate student is assessed all upper-division College of Business students each semester ($15 per summer semester) to defray costs associated with providing personnel, instruction, and other support for professional development programs, placement, and internship support services.

Program Charges

Honors College. A charge of $20 per semester is assessed all students enrolled in the Honors College to defray costs associated with providing services and programs to Honors students.

Roadrunner Camp Charge. A charge of $125 is assessed each student attending Roadrunner Camp.

Study Abroad – Exchange Application and Processing Charge. A charge of $50 per semester is assessed all students applying to participate in study abroad and exchange programs.

Study Abroad – Exchange Registration Charge. A charge of $100 per semester is assessed all students registered in study abroad and exchange programs.

School Psychology Support Fee

A fee of $14 per semester credit hour is assessed all students enrolled in the School Psychology Master’s Program to defray costs associated with services and training necessary to prepare School Psychologists for practicum, school-based internships, job placement, and for clinic operations and support.

Studio Art Fee

A fee of $35 per course is assessed students enrolled in art (ART) courses in the visual arts curriculum that will use any of the studios under the direction of the Department of Art and Art History to defray costs associated with set up and maintenance of the art studios, instructional exhibitions, wages for graduate assistants and costs of supplies and materials.

Supplementary and Special Fees

Some art, music, and other courses may require supplementary or special fees. When such fees are assessed, the online schedule of classes indicates the associated fee.

Technology Services and Instructional Support Charge

College of Architecture

A charge of $5 per semester credit hour is assessed all students enrolled in any undergraduate or graduate College of Architecture classes to defray costs associated with providing personnel and equipment support for instruction, including both direct and indirect costs.

College of Business

A charge of $15 per course is assessed all students registered in certain College of Business courses to defray costs associated with personnel and equipment support for instruction.

College of Education and Human Development

A charge of $5 per semester credit hour is assessed all students registered in College of Education and Human Development courses to defray costs associated with providing personnel and technology support for Web design, procurement, maintenance and support, computer hardware and software, and other support necessary to maintain laboratory operations as well as technology for student needs and distance learning.

College of Engineering

A charge of $10 per semester credit hour is assessed all students enrolled in any undergraduate or graduate Engineering course to defray costs associated with providing additional personnel, calibration of equipment, computer software/hardware, service contracts, and other laboratory equipment maintenance.

College of Sciences

A charge of $5 per semester credit hour is assessed all students registered in certain College of Sciences courses to defray costs associated with providing additional personnel and equipment support for instruction, technology support for Web design and maintenance, Web accessible course information, support for academic reporting and distance learning, service contracts, and other support necessary to maintain laboratory equipment.

Writing Program

A charge of $2 per semester credit hour is assessed all students enrolled in certain Writing Program courses to defray costs associated with providing personnel and equipment support of instructional design incorporating new technologies.

Three-Attempt Enrollment Charge

A charge of $121 per semester credit hour is assessed all undergraduate students enrolled in the same course for the third and subsequent times to defray revenue lost as a result of nonfunding by the state.

Undergraduate Credit Limitation Charges

45-Hour Undergraduate Credit Limitation

Resident undergraduate students who initially enrolled from the Fall 1999 Semester through the Summer 2006 Semester and who enroll in courses in excess of 45 semester credit hours above those required for completion of their degree program will be assessed an additional charge of $121 per semester credit hour to defray UTSA’s loss of formula funding revenue from the state.


30-Hour Undergraduate Credit Limitation

Effective Fall 2006, all new undergraduate resident students will be assessed the higher tuition rate of $121 per semester credit hour for hours attempted in excess of 30 semester credit hours above those required for completion of a degree to defray UTSA’s loss of formula funding revenue from the state.

Students with questions or who wish to appeal this policy due to extenuating circumstances should contact their advising center.

Please refer to “Undergraduate Credit Limitation” in Chapter 4, General Academic Regulations, of this bulletin.

UTSACard Replacement Charge

A charge of $10 per card is assessed for replacement of a lost and/or stolen student identification card.

Writing Materials Fee

A $5 per course fee is assessed for composition courses.

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Fees for Resource Use

Foreign Language Testing Fee

A charge of $15 per course is assessed for testing to evaluate students for placement in foreign language programs.

Housing and Residence Life

Housing Cancellation Fee

A fee of $500 is charged all students leaving UTSA who submit a late cancellation of their housing contract or move out after the contract begins and a fee of $650 is charged all students remaining at UTSA who submit a late cancellation of their housing contract or move out after the contract begins to defray costs associated with vacancies.

Housing Damage Fee

A fee based on the actual cost of damages sustained is charged all students to defray costs associated with actual repairs made that are not normal wear and tear items.

Housing Mailbox Key Replacement Fee

A fee of $10 is charged all students who request replacement of their Housing mailbox key to defray costs associated with replacing lost keys.

Housing Late Payment Fee

A fee of $30 is charged all students for each late payment of their Housing rent to defray costs associated with collection of past due rent.

Locker Fee

A limited number of lockers are available for student use in the Library. The locker fee is $25 per semester and $10 for the summer session. Graduate students are given priority. Students who wish to use lockers in the music, architecture and interior design, and visual arts departments will be required to pay a $15 per semester fee.

Placement Test Fee

Certain courses require a placement test before course enrollment. Students should contact the Office of Testing Services for information about placement testing and test fees.

Thesis and Dissertation Binding Charge

A charge of $10 per copy is charged for binding the five official copies of the thesis and five official copies of the dissertation filed with the University.

Thesis and Dissertation Copyright Service Charge

An optional copyright charge of $45 may be made at the student’s request.

Thesis and Dissertation Publishing Charge

A microfilming publishing charge of $45 for the master’s thesis and $55 for the dissertation is charged. A student may choose not to publish the master’s thesis, but dissertation publication is required.

Penalty Fees

Library Fines for Overdue Materials and Lost or Damaged Items

Fines are charged for overdue library materials and library items that are lost or damaged. UTSA Library regulations on borrowing and fines are available at the circulation desk.

Parking Fines

Unpaid parking fines place a financial hold on student records and will interfere in the registration or transcript release processes. Students with unpaid fines of $200 or more will be referred to the Office of Student Conduct and Community Standards and subject to disciplinary action.

Property Damage Charges

Property damage charges are assessed to students for property loss, damage, or breakage; violation of rules in any University library or laboratory; failure to return keys issued by the University; or damage to or loss of any other UTSA property. Charges are billed directly to the student or are collected by the department upon reissue of supplies or property. Failure to pay the charges promptly results in denial of the student’s readmission or reenrollment and in the University’s refusal to issue the student’s transcript.

Returned Check Fee

A charge of $25 is assessed for each returned check to offset the cost of handling. The University will not accept a check from a student who wittingly or unwittingly has previously written three insufficient checks.

Tuition

The current Tuition and Fees Schedule can be accessed at the Fiscal Services Web site.

Notice to Students Regarding Tuition Set Aside for Financial Assistance

In accordance with provisions of the Texas Education Code, Section 56.014, each semester UTSA will provide an e-mail to every student who has paid designated tuition. The notice will indicate the amount of their tuition that is required to be set aside and used for need-based financial aid to UTSA students. No action is necessary by the recipient, as this is an informational notice only.


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