Official Purchasing Policies and Procedures

Introduction

Section 1, General

• 1.10 Ethics Policy
  • Attachments:
    • A - Conflict of Interest
• 1.20 UTSA Handbook for Operating Procedures, Chapter 4
• 1.30 Ethics Regents Rules and Regulations, Part I, Chapter III
• 1.40 Delegated Contracting Authority Regents Rules and Regulations
• 1.50 Contract Administration Regents Rules and Regulations, Part II, Chapter XI
• 1.60 Purchasing Regents Rules and Regulations, Part II, Chapter IV
• 1.70 Training & Certification Program
• 1.80 -Release of Information Under the Texas Public Information Act
• 1.90 -Protest Procedures

Section 2, Procurement

• 2.10 UTSA HOP "Best Value" Procurement
• 2.20 Best Value Procurement
• 2.30 Opening Formal Written Bids/Proposals
• 2.40 Award of Quotations & ITB's
• 2.45 Orders Exceeding $100,000
• 2.50 Request for Proposal
  • Attachments:
    • A - Non-Disclosure Form
    • B - BAFO
    • C - Award Letter
• 2.60 Professional Services
  • Attachment:
    • A - A/E Construction Guidelines
• 2.70 Trial, Sample, and Evaluation Products
  • Attachment:
    • A - UTSA Vendor Release Form
• 2.80 Federal Contracts & Grants Over $25,000.00      

Section 3, Contract Administration

• 3.10 Establishment:  Circumstances Necessitating Formal Contracts
• 3.20 Formation/Completion Process-Overview
  • Attachment:
    • A - Routing Checklist
    • B - Department Guide for Administration for Major Service Contracts
    • C - Payment Form
• 3.30 Contract Numbering System