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Faculty Services Help
(WFF Powerpoint General Overview Link) Class Roster Download Summary Information (329K PDF format) Grade Upload Summary Information (215K PDF format)
Faculty ServicesUse Web for Faculty (WFF) to view information about your class schedule, the students assigned to your courses, and to submit mid-term and final grades. You do not need to be connected to your PC on campus to use WFF; any internet connection with the appropriate browser will enable you to use WFF. WFF is completely interactive - as students add or drop classes, these changes are instantly reflected in your browser as you navigate through WFF.
Term SelectionSelect the term that you wish to view your class schedule. Depending on the time of year, you can select previous, current, or future terms to view. If you select previous terms other than the current term, it is important to understand that you cannot change grades that you assigned to previous terms. Once grades have rolled into Academic History, you need to submit standard paper grade change forms in order to make any grade adjustments.
CRN SelectionCRN means "Course Reference Number." The five-digit CRN represents the Call Number in the previous system. All CRN's assigned to you will appear in the drop down list box. Decide which class you wish to view, click this CRN, and then click the submit button. Beginning with the Summer 2003 term and beyond, CRN's that begin with "1" represent courses assigned in the Fall term (example: 13492); CRN's that begin with a "2" represent courses assigned in the Spring term (example: 28317); CRN's that begin with a "3" represent courses assigned in the Summer term (example: 32261).
Faculty Detail ScheduleThis web page represents detailed course information for the term that you are presently viewing, including the number of students that have registered for your classes at the moment that you are viewing this information, the maximum number of students that can take your course, the term range dates, the Building and Room location(s), and whether or not you are listed as the Primary Instructor of Record. Each course that you are assigned as the instructor will appear in this Detail Schedule. If you are not assigned to a class that you know you are teaching, please work through your department chair immediately to resolve any discrepancies.
Faculty Schedule by Day and TimeThis web page includes a schedule matrix that places your courses according to the day and time you are teaching. While each class displays the Building and Room as well as the exact timeframe, if you want more detailed information you can click the html link embedded in the course. If there are courses such as Independent Study that are not within a specific time range, then they appear at the bottom of this page. You can click on their embedded html link to find out more detailed information about these classes.
Detailed Class ListThe Detailed Class List includes detail information about those students who have registered for your class, such as what their college, department, and major is presently. You can click the html link embedded in the student's name which takes you to the phone and address information available for each student.
Summary Class ListThis list gives you summary data on each student who has signed up for your class, such as their college, department, and major. You can click the html link embedded in the student's name, which takes you to the phone and address information available for each student.
Mid-Term GradesMid-term grades are required for all freshman students. Additionally, midterm grade reports are required for all other undergraduates whose course performance at the time midterm grade reports are submitted is at the level of a grade of "D" or "F." The classification of the students is indicated on the Mid Term Grade Rosters in ASAP in the column labeled Class. Mid-term grades are only submitted during long semesters (fall and spring).
Final GradesFinal grade submission via the web will be consistent with University policy; the only difference is that these grades will be submitted electronically instead of using paper forms. Faculty should enter final grades for their students on the web within 48 hours after the final examination period. The final grade submission schedule for the next year is as follows: Fall 2008
Spring 2009
Summer 2009
* Dates above are subject to change The Registrar's Office will begin "rolling" final grades to history on the final submission day and time described in the schedule above. From the time that you first enter your grades to the point just prior to when grades are rolled to history, you can change your assigned grades as often as you feel necessary. Grades will not be available for students to view until they are rolled to history. However, once grades are rolled to history they become available for students to view on their ASAP web site. Also, once grades are rolled to history you will no longer be able to update/change them on the Final Grade web page. In the event that you will need to change a grade that has been rolled, you must complete a paper grade change form and submit this form to your Dean's Office.
Electronic "Requirements for Removal of Incomplete" Menu Option (Important changes, Fall 2004 and later)Beginning with the Fall 2003 term, the paper "Requirements for Removal of Incomplete" form has been replaced with the electronic version of this form now on the Faculty Services menu. If you need to give a student an incomplete grade, select this menu option found between the Mid-term and Final Grade menu options. Once in this form, scroll down until you find the student you wish to assign the incomplete grade, and then click the "IN Request" link. Beginning with the Fall 2004 term, the information that you enter into the form has changed. After you selected the "IN Request" link, you will be taken to another web page where you can enter the following five items: (1) the reason for assigning the IN grade; (2) a check-box indicating that the student has attended at least three-fourths of the term (only students attending three-fourths of the term are eligible for an IN grade); (3) a letter grade indicating the student's academic progress so far in your course; (4) a short overview describing the work the student still needs to complete; and (5) a percentage indicating how much work still needs to be completed before a final grade will be given. Once finished entering this information, submit the form. You will find that when you go to the Final Grade Worksheet, the grade of "IN" has automatically been assigned for this student. Notice that you are not able to delete the "IN" grade on the final grade worksheet once the electronic incomplete form has been submitted. However, if the final grade entry window is still open and the IN grade has not been rolled to academic history, simply return to the electronic incomplete form and click the "Delete this Incomplete" button - this action removes the IN grade from the Final Grade Worksheet and allows you to enter other grades for this student. Notice too that when you are in the Final Grade Worksheet and you select the Grade list box, there is no IN grade option available. You can only give an incomplete grade from the electronic incomplete grade form. After final grades have been rolled to academic history, the only way to change this grade is to follow the usual paper grade change procedures.
W/F Grades-Important Procedure Change, Spring 2004 and laterStudents who fail to withdraw by the automatic deadline date published for each term fall into the "W/F" grade category. This means that instructors are required to assess whether or not the student was passing or failing at the time the student withdrew from class. On your final grade roster, you select a "W" for any students who were passing at the time of their withdrawal and an "F" or an "NC" if they were failing at the time of their withdrawal.
Grade CommentsUniversity policy states that when a student fails to drop a course, even if the student does not attend the course, he/she will receive a grade of "F" in the class. Please enter the approximate date the student last completed any coursework or last attended in the "Last Attend Date" column below for students that have failed to withdraw by the deadline and receive a grade of "F" (if uncertain about the date, please give the date of first missed test or assignment, such as 10/01/2003). Also select Grade Comment #02 - Stopped Attended. If the student never attended, no last date of attended is needed. However, select Grade Comment #01 - Never Attended. UTSA is required to track this information to remain compliant with federal financial aid regulations.
Submitting Final Grades (or Mid-term Grades)When you click on the "Submit" radio button, you are transmitting the grades that you have entered from your computer to the Banner system residing on a server located in the JPL building. Each time you submit grades, you will receive a message that states that "the changes you made were saved successfully," in the area below: Example of the location of grade submission message: The changes you made were saved successfully. Final Grades Record Number Student Name, etc. However, when entering a date of last attendance along with a failure grade, other messages may supercede the grade "saved successfully" message. If you have any doubt whatsoever whether or not your grade was successfully transmitted and saved in Banner, simply exit and then re-enter the "Final Grades" menu option; if the grades that you submitted appear in the list-box on the same line as the student's name, then it has been officially received and entered into the Banner system. Additionally, please double-check your grade entries and make sure that all students on your final grade roster in Web for Faculty have a grade assigned; any students that have the grade of "none" have not had a grade submitted to Banner. Once the grading deadline has passed, the Registrar's Office will be forced to enter an "NR" Not Reported" grade for the student on your roster which will require an official paper grade change form to correct.
Student MenuThe Student Menu allows you to view personal information about the student's in your class, such as their address, phone, and email information if available.
ID SelectionYou can select the student in your class to view personal information in one of ways: you can select the student's name using the list box in the ID Selection area or click on the "Enter Student ID/Advisee Directly" and enter the student's UTSA ID number.
View Student InformationThis section gives a complete listing of personal information about students who have registered for your class, including their first and last term attended, classification level, their residency status, etc. If students have more than one major or degree then it will appear on this web page.
View Student Address(es) and PhoneIf students have more than one type of address or phone, then you can select which type you wish to view on this web page.
View Student Email Address(es)If students have more than one type of email address, then you can select which type you wish to view on this web page.
Last revised: August 12, 2008
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