To better view this newsletter, visit http://www.utsa.edu/atutsa/.

March 29, 2007

Judges needed for April 6 science and engineering fair

Volunteer judges are needed to judge poster presentations in the 2007 ExxonMobil Texas Science and Engineering Fair (EMTSEF) on April 6 in the Henry B. Gonzalez Convention Center. Judges also are invited to attend the April 7 awards ceremony. Texas middle- and high-school students participate in the fair with math and science projects. Judges in the high-school division must have a master's or doctoral degree. For judging in the middle-school division, a bachelor's degree is recommended. Online training will prepare judges for the event. Because of an anticipated 1,500 contestants, 450 judges are needed. For details, visit the EMTSEF Web site.

More information: Stuart Birnbaum, UTSA associate professor of earth and environmental science and EMTSEF director, 458-5449

 

Mentors and instructors needed for PREP 2007

Program assistant mentors and instructors are needed for the Summer 2007 Pre-freshman Engineering Program (PREP) set for June 11-July 27. Download an application at the PREP-USA (http://www.prep-usa.org) Web site (select "News").

More information: Martha Gomez-Gonzalez, 458-2060

 

UTSA Data Council develops data request policy

The UTSA Data Council developed and recommended a policy to ensure that requests for UTSA data are accurate and consistent. Gerry Dizinno, associate vice provost for institutional research, chairs the committee and the policy recently was approved by the President's Committee on Management and Operations (CMO). Download a copy of the policy. Every department and office must adhere to the new policy in order to acquire official UTSA data.

More information: Gerry Dizinno, 458-4706

 

Purchasing at UTSA will be easier April 2

Effective April 2, the purchasing authorization level for approved departmental buyers will increase from $2,500 to $5,000. Department buyers can create a PBO or go directly to a vendor that accepts the UTSA ProCard to purchase non-restricted goods and services. In addition to the increase in purchasing authorization level, more goods and services will be available using the ProCard.

  • Chemicals, general services, cell phones and service, purchases outside the United States, and scientific or medical equipment will be removed from the restricted list. If a purchase for exactly $5,000 is made using a ProCard, the inventory department must be notified so the item can be added to inventory.
  • The changes will save time and allow department buyers to immediately purchase most of their goods and services directly from a vendor of choice. To purchase from the Historically Underutilized Business (HUB) list, contact the HUB Office at 458-4068 for assistance.
  • To request a ProCard limit raise, submit an application to the ProCard office. For more information, visit the Department of Purchasing and Distribution Services Web site.

More information: Rita Sutton, 458-4063

 

Shred paper and recycle boxes at April 19 special event

UTSA community members can bring unwanted personal papers and documents for shredding from 11:30 a.m. to 1 p.m., Thursday, April 19 at the Central Receiving Warehouse, 1604 Campus. The project will be coordinated by the Department of Purchasing and Distribution Services. DocuGuide will charge $5 per box of paper to be shredded (payable in cash only). Proceeds will be donated to the Battered Women's Shelter. Boxes will be shredded on site (35 pounds or less, paper only, no metal objects). Shredding at the Downtown Campus will be available at a later date.

April is Records Retention Month -- a good time to visit the UTSA Records Retention Schedule Web site and determine if it is time to store your department records. Visit the TXClass Web site to register for the next Records Retention training class for an overview of records retention procedures.

For more information and to provide an estimate of the number of boxes you want to shred, contact Frank Quest at 458-2781.

 

 

FY 2006-2007 UTSA Holiday Schedule

HR Training and Development

UTSA Handbook of Operating Procedures

UTSA Calendars

 

 

E-mail news items to news@utsa.edu. Submit items at least seven days before an event and as a text message without attachments including contact name, e-mail and phone. Items may be edited for clarity and format. Please print @UTSA for employees without e-mail access.

Read more at UTSA Today, the official e-news of UTSA.

 

 

Editor: Tim Brownlee, Assistant Director of Public Affairs