June 25, 2007

• Input needed on records and retention schedule
• Institutional compliance office asks you to complete survey
• UTSA hosts UT Austin computing center collaborative session June 26
• Direct-delivery options available to all departments
• Facilities services announces work request deadlines

Input needed on records and retention schedule

Every two years UTSA is required to recertify its records retention schedule by the Office of the State Auditor and the Texas State Library and Archives Commission. This year the UTSA Office of Purchasing and Distribution Services made major revisions to the schedule to reflect the types of records generated by the university. To obtain input from the entire UTSA community, the proposed records retention schedule is posted at the Records and Retention Web site. Review the schedule for your area and e-mail suggested changes to Darren Cato by 5 p.m.. Friday, June 29.

More information: Frank Quest, 458-2781, or Darren Cato, 458-4974

Institutional compliance office asks you to complete survey

Please take a few minutes to complete a brief survey about the UTSA institutional compliance program. Your feedback will be used to evaluate the program and identify opportunities for improvement that will help the program better serve UTSA.

More information: Donna Holmes, 458-4992

UTSA hosts UT Austin computing center collaborative session June 26

UTSA researchers are invited to a presentation by the executive director and staff members from UT Austin's Texas Advanced Computer Center (TACC) from 10 a.m. to noon, Tuesday, June 26 in the University Center Oak Room (2.01.20) on the 1604 Campus. Sponsored by the UTSA Office of the Vice President for Research and the Office of Information Technology, the meeting is to discuss collaboration between UTSA and TACC researchers. TACC staff will remain afterward to answer questions. Renowned internationally as a leading academic advanced computing center, TACC provides a comprehensive terra-scale computing, visualization and storage infrastructure with expert support and new software technologies and techniques. For more information, visit the TACC Web site.

Read more on UTSA Today.

Direct-delivery options available to all departments

UTSA offices have the option to request freight shipments delivered directly to their offices. This is helpful to departments receiving oversized items or deliveries requiring special handling instructions. To ensure a seamless delivery, Marvin Gallo, central receiving warehouse (CRW) manager, suggests that requesting departments contact the vendor to request door-to-door delivery and determine specific delivery instructions. Also, departments must request direct delivery on a purchase request (PB4) in order that proper delivery instructions will be included on the purchase order. When the item is received, the requesting department should e-mail CRW within three days to generate a receiving report to authorize payment.

More information: Marvin Gallo, 458-4592

Facilities services announces work request deadlines

Facilities Services has received inquiries about fiscal year work-request deadlines. Download a memo (Word document) from the Office of Facilities Operations with details on deadlines for fiscal year 2006-2007 and information on work requests for fiscal year 2007-2008. The document includes shop-rate increases effective Sept. 1.

More information: Kim Brandt, work control, 458-4262, or Fred Weiss, facilities business operations, 458-6317

FY 2006-2007 UTSA Holiday Schedule

HR Training and Development

UTSA Handbook of Operating Procedures

UTSA Calendars

E-mail news items to news@utsa.edu. Submit items at least seven days before an event and as a text message without attachments including contact name, e-mail and phone. Items may be edited for clarity and format. Please print @UTSA for employees without e-mail access.

Read more at UTSA Today, the official e-news of UTSA.

Editor: Tim Brownlee, Assistant Director of Public Affairs