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January 8, 2008

Employees must have activated EID to download W-2 statement

UTSA employees must have an activated employee identification number (EID) with password in order to access personal information online such as the W-2 annual income statement, earnings statements and employee biographical information. An active EID also is necessary to access the Define information system and to enroll online through TXClass for training classes.

EID Activation classes are available for all employees. In the class, employees will receive training on the activation process, password selection and desktop customization. A photo ID must be presented at the class to validate credentials.

To enroll in an EID class in the spring semester, contact HR Training and Development at 458-4658 or Define Services at 458-4346, 458-4343 or 458-4556. View course listings at the HR Training Web site.

 

Faculty and staff must read new ethics policy, sign acknowledgment form

As part of the university's ongoing effort to ensure enforcement of the highest standards of ethical conduct and integrity as it serves the public, each employee must read a new ethics policy and related material, and sign an acknowledgment form that will be kept on file. Writing and distribution of the policy to faculty and staff members was mandated by legislation passed during the 80th Texas Legislature last spring.

Follow these steps regarding the new ethics policy:

  1. Each employee must visit the UTSA Office of Legal Affairs Web site and read the new ethics policy under the "Conflicts of Interest Policy, HOP 4.31" heading. After reading the new policy, select the "Conflicts of Interest Acknowledgement Form for HOP 4.31 Conflicts of Interest Policy (Word Format)" link to download the form and print it.
  2. Under the same heading, read more at these links: "Code of Ethics, HOP 4.1" and "Texas Government Code: Standards of Conduct; State Agency Ethics (Tex. Gov. Code § 572.051)."
  3. Each UTSA employee must read the new Conflicts of Interest policy and print and sign the acknowledgment form. Department chairs and supervisors are required to print a copy of the policy and distribute to employees who do not have ready access to a computer.
  4. Supervisors must ensure that all employees have read the policy and signed the Conflict of Interest Policy Acknowledgement form; a signed copy of the form must be on file for every employee.

More information: UTSA Office of Legal Affairs, 458-4105

Read more on UTSA Today.

 

Training and Development offers online needs-assessment survey

The Office of Training and Development needs your feedback in a brief online needs-assessment survey. Visit SurveyMonkey.com through Jan. 25 to complete the survey. Responses will be used to plan programs to meet the learning needs of UTSA employees.

More information: Anne Jett, associate director of training and development, 458-4658

 

Staff Council scholarship application deadline is Feb. 15

Applications for the UTSA Staff Council Scholarships will be accepted through Feb. 15. Classified and administrative and professional employees who meet the scholarship criteria are encouraged to apply. Scholarships of $250 will be awarded for Fall 2008 to one undergraduate and one graduate student. The council raises scholarship funds by selling bottled water at May commencement ceremonies and other events. These and other fundraising events will ensure the continuation of the scholarships.

Pick up an application at the Scholarship Office at John Peace Library Building Room 1.01.20, 1604 Campus, or download an application at the UTSA Staff Council Web site. The download includes the scholarship criteria and application. Read more at the Staff Council Web site. Applicants must complete the application, write a biographical essay and submit them to the Scholarship Office by Feb. 15.

 

RCMI seeks proposals from tenured, tenure-track faculty

The UTSA Research Centers at Minority Institutions (RCMI) program is seeking pre-proposals from tenured and tenure-track faculty in preparation for a competing renewal of the RCMI grant. The NIH RCMI Program is dedicated to the development of research infrastructure at minority-serving institutions. UTSA has participated in the program for eight years and received more than $15 million in infrastructure and research support. The program has funded major core facilities in imaging, proteomics and computation as well as individual faculty research programs and faculty development.

For instructions and application materials, visit the UTSA RCMI Web site. The application deadline for pre-proposals is Feb. 1.

More information: Matthew Gdovin, 458-5768

 

Audix voice mail system to be replaced Feb. 3

UTSA Telephone Services will replace the current Avaya Audix voice mail system with the new Cisco Unity system on Sunday, Feb. 3. Technical support is ending for the Avaya software, so replacement software was required. When the new system is active, current UTSA voice mail users must set up voice mail (i.e. record greeting message) as if they are new users. Details will be sent by e-mail in the next several weeks to voice mail users.

For more information, visit the Office of Information Technology voice mail page.

 

Policies changed in Handbook of Operating Procedures

These policies were updated or created in the UTSA Handbook of Operating Procedures:

  1. Policy 2.41, "Endowed Chairs, Professorships and Faculty Fellowships," was updated to further define specific terminology.
  2. Policy 9.19, "Administration of the Student Deposit Endowment Fund," was updated to clarify UTSA institutional procedures.
  3. The creation of Policy 4.31, "Conflicts of Interest," was mandated by state legislation passed last spring.
  4. Policy 9.1, "Nondiscrimination and Sexual Harassment and Sexual Misconduct," was updated to include a section on the Veteran's Employment Complaint Procedure.

Periodic HOP updates will be announced in @UTSA. Access the HOP online.

More information: Office of Legal Affairs, 458-4105

 

 

FY 2007-2008 UTSA Holiday Schedule

HR Training and Development

UTSA Handbook of Operating Procedures

UTSA Calendar

 

 

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Read more at UTSA Today, the official news of UTSA.

 

 

Editor: Tim Brownlee, Assistant Director of Public Affairs