Special Edition: August 21, 2009

• HR and Staff Council announce employee discount program
• Come to Late Night at the Rec for info, fun and activities
• Cultural Connections receptions help new Roadrunners meet UTSA community
• Order now: South Parking Garage faculty/staff permits
• General Stores to close for inventory
• Payroll announces one-day voucher cut-off and payroll calendar update
• HOP changes: Updated policies
• Read 'Runner Beat campus safety newsletter

HR and Staff Council announce employee discount program

The Office of Human Resources and Staff Council announce the UTSA Employee Discount Program. The program begins Sept. 1 with discounts for UTSA faculty and staff members at many San Antonio area businesses. With a minimum discount of 10 percent, categories will include restaurants, automotive, fashion, health and beauty, sports and entertainment, home and garden, and more. Visit the Employee Discount Program Web site on Sept. 1 to view the complete list of participating vendors. Read more on UTSA Today.

More information: Sharmane Walker, 458-4648

Come to Late Night at the Rec for info, fun and activities

The Department of Campus Recreation will host the sixth annual "Late Night at the Rec" event from 9 p.m. to 1 a.m., Saturday, Aug. 22 at the Recreation Center on the Main Campus. A UTSA tradition, the evening of music, food, games and prizes is open to UTSA students, faculty and staff. In addition to fun activities, participants will learn about programs and services relating to health, recreation and wellness.

Read more on UTSA Today.

Cultural Connections receptions help new Roadrunners meet UTSA community

As part of UTSA Roadrunner Days, the Inclusion and Community Engagement Center will host the fourth annual Cultural Connections receptions to welcome new and transfer students joining the diverse UTSA community. Open to all UTSA students, faculty and staff, the receptions will be in the University Center Denman Room (2.01.28), Main Campus. Receptions are scheduled for students who self-identify as members of particular groups including African-American and Black, Hispanic or Latino/Latina, GLBTQ (gay, lesbian, bisexual, transgender and questioning), Asian and Pacific islanders.

Read more on UTSA Today.

Order now: South Parking Garage faculty/staff permits

Faculty and staff members who would like to utilize the South Parking Garage on the Main Campus are encouraged to purchase a garage permit now because of limited availability; it is estimated that when students return next week the garage permits will be in high demand. The cost of a faculty/staff garage permit is $600 per year. Log on to ASAP today and order your South Garage parking permit.

More information: Business Auxiliary Services Parking Division, 458-PARK (7275)

General Stores to close for inventory

General Stores, part of Purchasing and Distribution Services in the Central Receiving Building, will close for inventory Aug. 25-31. Departmental staff members are encouraged to plan accordingly.

More information: Benjamin Moran, 458-4591

Payroll announces one-day voucher cut-off and payroll calendar update

The semi-monthly payroll period for Aug. 16-31 to be paid Sept. 4 will have a one-day voucher cut-off on Sept. 1. All vouchers must be entered and approved by 3 p.m., Tuesday, Sept. 1. This is the last payroll of the fiscal year, so it can't be late.

Additionally, the payroll calendar for FY 2010 has been posted online.

More information: Javier Martinez, Payroll Management Services

HOP changes: Updated policies

In the UTSA Handbook of Operating Procedures (HOP), the following policies have been updated or created to address institutional requirements. Periodic updates to the HOP online will be announced in @UTSA.

• Policy 2.10 -- Faculty Reappointment, Promotion and Tenure
• Policy 2.24 -- Third Year Review
• Policy 4.14 -- Separation of Employment for UTSA Personnel
• Policy 9.3 -- Handbook of Operating Procedures (HOP) Amendment Approval Process

More information: Heather Foster, Institutional Compliance and Risk Services, 458-5537

Read 'Runner Beat campus safety newsletter

The August edition of the 'Runner Beat campus safety newsletter is available for download. In this issue are articles on campus safety tips, traffic safety, officer and employee of the semester, phishing, an officer attending FBI National Academy and more.

FY 2010 UTSA Holiday Schedule

Training and Development Classes

UTSA Handbook of Operating Procedures

UTSA Calendar

Payroll Calendar

@UTSA is published on the 15th and 30th each month. Publication dates may vary in consideration of timely news items. E-mail news items to news@utsa.edu. Submit items at least seven business days before publication as a text message without attachments including contact name, e-mail and phone. Items may be edited for clarity and format.

Supervisors should print @UTSA for employees without e-mail access.

Read more at UTSA Today, the official UTSA news source.

Editor: Tim Brownlee, Assistant Director of Public Affairs