Faculty and staff who are the sole occupant of an office that is not generally open to the public may designate their office as an exclusion zone. Faculty and staff who do so MUST give verbal/oral notification to office visitors that handguns are not permitted. If feasible, they also should provide written notice, but that written notice CANNOT be in the form of a sign as doing so would invoke the statute's (Texas Penal Code - Section 30.06) specific signage requirements (specific wording and sized lettering). Instead, faculty and staff should consider including the written notification in their class syllabus, a small hand-out postcard that can be stationed on a table near the entrance to the office, an email footer notification, a notification message included in Outlook meeting invitations, or on the department websites.
The written notification must be provided in both English and Spanish. Sample language is provided below. Please note that the second sentence of each is required language from the statute and so should not be modified:
Pursuant to HOP 9.48, Carrying of Concealed Handguns on Campus, my private office (insert room number) is a designated exclusion zone. As set out in Section 30.06, Penal Code (trespass by license holder with a concealed handgun), a person licensed to carry a Concealed Handgun under Subchapter H, Chapter 411 Government Code (handgun licensing law), may not enter this property/office with a concealed handgun.
De conformidad con HOP 9.48, Llevar Armas de Fuego Encubiertas en el Campus, mi oficina privada (número de oficina) es una zona designada de exclusión. Conforme a la sección 30.06 del código penal (entrar sin autorización portando armas de fuego) personas con licencia bajo del sub-capítulo H, capítulo 411, código de gobierno (ley de portar armas), no deben entrar a esta propiedad portando un arma de fuego.
Upcoming dates for the campus carry class, EP500 Campus Carry: What you need to know can be found on training.utsa.edu.