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Room Capacities & Setup Diagrams

This section includes various diagrams, layouts and pictures of meeting spaces booked by EMCS. The UTSA Student Union Quick Reference Space Guide also indicates the maximum number of chairs per seating style. Select the layout that most appropriately fits with your event needs. An EMCS events manager will review your event details and make appropriate venue and setup recommendations. Diagrams can be created at your meeting.

For events IN the UTSA Student Union , UTSA Student Union staff handles all setups and housekeeping for your events. The UTSA Student Union Resource and Fee Schedule apply. The following are the updated fee, labor and resource schedule for student organizations, university departments, and joint sponsorships and special events for the 2015-2016 academic year.

For events NOT in the UTSA Student Union , Facilities staff handles all setups and housekeeping for your events. Facilities Shop Rates apply.


Event Set Up Options

  • Event setup options
  • Setup options
    • As Is – Room pre-arranged with furnishings assigned to that specific room.
    • Dance – Room cleared for dancing. Chairs placed around walls for seating.
    • Cleared – Room left empty with no furniture.
    • Custom – Room set to the specifications of your event. A setup fee may be applied to events requesting non-standard setups.

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Quick Reference Guide

**** Click on room names to view layouts & photos. Occupancy listed is at maximum capacity. ****

room names room numbers Square Footage Lecture Classroom Conference Square Conference U Banquet
UTSA Student Union North
Oak UTSA Student Union 2.01.20 619 N/A N/A 22 N/A N/A
Pecan UTSA Student Union 2.01.26 655 50 30 24 20 32
Mesquite UTSA Student Union 2.01.24 972 70 (60 w/ aisle) 40 36 24 48
Denman UTSA Student Union 2.01.28 4154 277 210 78 66 240 (200 w/ stage)
Acacia UTSA Student Union 2.03.04 144 N/A N/A 6 N/A N/A
Wild Persimmon UTSA Student Union 2.03.02 144 N/A N/A 6 N/A N/A
Buckeye UTSA Student Union 2.01.32 311 N/A N/A 12 N/A N/A
Paloverde UTSA Student Union 2.01.36 313 N/A N/A 12 N/A N/A
Redbud UTSA Student Union 2.01.38 313 N/A N/A 12 N/A N/A
Chicano Cultural UTSA Student Union 2.01.40 313 25 15 15 15 N/A
Hawthorne UTSA Student Union 2.01.34 313 25 15 15 15 N/A
Magnolia UTSA Student Union 2.01.30 407 N/A N/A 16 N/A N/A
Anaqua UTSA Student Union 2.03.08 442 30 24 24 18 N/A
Ash UTSA Student Union 2.03.06 443 30 24 24 18 N/A
Willow UTSA Student Union 2.02.12 1,055 N/A 35 N/A N/A N/A
Retama Auditorium UTSA Student Union 2.02.02 5,346 352 N/A N/A N/A N/A
Public Spaces Denman Galleria, Ski Lodge, Patios, UTSA Student Union Courtyard, UTSA Student Union Food Court, Retama Galleria, Airport Lounge, Under the Stairs, Window Lounge, First Floor Corridor
H-E-B UTSA Student Union
Montgomery UTSA Student Union 2.214A1 340 N/A N/A 16 N/A N/A
Cameron UTSA Student Union 2.218 375 N/A N/A 12 N/A N/A
Nueces UTSA Student Union 2.216 390 N/A N/A 16 N/A N/A
Hidalgo UTSA Student Union 2.214 760 60 30 24 18 N/A
Bexar UTSA Student Union 1.1.02 1,040 70 (58 w/ aisle) 36 38 29 50
Travis UTSA Student Union 2.202 1,360 108 63 42 37 60
Harris UTSA Student Union 2.212 1,500 117 66 42 37 70
Ballroom I UTSA Student Union 1.106 9,360 313 w/o stage 210 w/ stage Customize Customize 300 w/o stage
Ballroom II UTSA Student Union 1.104 311 w/o stage 210 w/ stage Customize Customize 300 w/o stage
Public Spaces Ballroom Galleria, The Roost, Patios, Lawns, Paseo, Bridges
Non-UTSA Student Union Space (Reserved by EMCS) Facilities work orders required for setups
AET    
BB University Rm BB 2.06.04 Facilities Services (150)
BB Board Room BB 2.06.12   N/A N/A 15 9 N/A
All Outdoor Space Except Athletic Fields, Recreational Fields