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NACUBO — Expenditure Classification

UTSA uses the following Functions in accordance with the functional expense classifications developed by the National Association of College and University Business Officers (NACUBO) to indicate the mission-related purpose of expenses

FunctionDescription
100−Instruction Expenses for instructional programs, including credit and non-credit courses; academic, vocational, and technical instruction; remedial and tutorial instruction; and regular, special, and extension sessions. Expenses for departmental research and public service that are not separately budgeted are included in this classification. Examples: Academic Department E&G Salary and M&O Budgets
200−Research Organized research activities, whether commissioned by external agencies or budgeted by a unit within UTSA. Subject to these conditions, the category includes expenses for individual and/or project research as well as that of institutes and research centers. Expenses for departmental research that are separately budgeted are included in this category. Examples: Research Grants and Contracts, Research computing support with OIT, Institute for Cyber Security.
300−Public Service Non-instructional services that primarily benefit individuals and groups outside UTSA, such as conferences, institutes, general advisory services, reference bureaus, radio and television, consulting, extension services, and other community service activities. Examples: COE ITEC Training, COEHD Accelerated Schools Project, Downtown Campus Theatre.
400−Academic Support Support services for the primary missions of instruction, research, and public service. When information technology resources are not separately accounted for, the costs associated with the three primary missions is classified as academic support and the remainder is institutional support. Academic support also includes libraries, museums and galleries, media such as audio-visual services and information technology, academic administration and personnel providing administrative support and management direction to the primary missions, separately budgeted support for course and curriculum development, and other ancillary support services that directly assist the academic functions of the institution. Examples: Provost Office, Dean's offices, Library, Institutional Effectiveness
500−Auxiliary Activities that provide goods or services primarily to students, faculty, and staff, and charge a fee that is directly related to the cost of the goods or services. The distinguishing characteristic of an auxiliary enterprise is that it is managed to operate as a self-supporting activity. Over time the revenues will equal or exceed expenses. Examples include residence halls, food service, college stores, parking and intercollegiate athletics.
600−Student Services Activities outside the context of a formal instructional program that contribute to students' emotional and physical well-being and intellectual, cultural, and social development. Includes programs such as student services administration, counseling and career guidance, cultural events, student activities, student newspaper, intramural athletics, student organizations, financial aid administration, student health services, student admissions, student records, and other activities that benefit students outside of formal instructional programs.
700−Institutional Support Management and long-range planning for the entire university. Includes executive management, planning and programming operations, legal services, fiscal operations, administrative information technology (when information technology resources are not separately accounted for, the costs associated with the three primary missions is classified as academic support and the remainder is institutional support), space management, employee personnel and records, logistical activities that provide procurement, storerooms, printing, activities concerned with community and alumni relations, including development and fund raising and other activities that provide university-wide support. Examples: President's Office, HR, Financial Affairs, Budget Office, Purchasing, Payroll, Legal Affairs, Auditing, Equal Opportunity Services, Government Relations, etc.
800−Operation and Maintenance of Plant The administration, supervision, operation, maintenance, preservation and protection of UTSA's physical plant. Includes janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; landscape and grounds maintenance; utilities; security and safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.
997−Scholarships and Fellowships Scholarships and fellowships. Includes grants-in-aid, trainee stipends, tuition and fee waivers, and prizes to undergraduate students.
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