Financial Affairs
Business Expense Form (BEF)
Description: Used to record all expenses incurred for entertainment and hospitality regardless of whether a reimbursement will be processed.
Last Revised On: 01/29/2013
Owner/Host: Disbursements & Travel Services
Download File: PDF
Related Forms/Worksheets:
- Declaration of Missing Evidence
- Texas Sales and Use Tax Exemption Certification (Tax Exempt Certificate)
- Entertainment and Official Occasions Expenditure Quick Reference Policy Chart
- Procard Transaction Log
- Permission to Serve Alcoholic Beverages
- Mileage/Parking Log for Travel Reimbursement
Related Financial Management Operational Guideline(s) (FMOG):
Revision History:
01/29/2013: Added Dean under administrator approval.
06/18/2012: Added Official fundraising activities to the Expense Type dropdown list
07/01/2011: Minor changes made to the instructions section. In addition to the ProCard, departments that process IDTs (interdepartmental transfer) must complete a BEF, even if they are not seeking reimbursement. Also, corrected the tabbing order and rows 2 and 3 of the ATTENDEES SECTION (text entered in these fields were not saving properly).
08/11/2010: Modified form as per changes to operational guideline 2.6.4 on 07/20/10. Users can add multiple payees and events or business purposes to minimize paper (with appropriate documentation).
12/02/2009: Corrected the formula used to calculate the total cost per attendee (does not include alcoholic beverages subtotal) on the PDF file only.
Back to Forms main
For technical/design issues or questions, contact the Financial Affairs Webmaster.