Roadrunner Kudos Award

Roadrunner Kudos is an employee recognition program developed by the Controller's office to recognize all of the great things the staff do every day to make the Controller's area successful!

Each quarter, a member of the management staff selects an employee in the Controller's area that has exhibited excellence in their work, increased efficiency, was helpful to the UTSA community or anyone in Business Affairs, someone who made a great suggestion or helped his/her colleagues.

Please click on any name below to read more about the individual winners.
Tomichan Johny Receives the Roadrunner Award
June 2018

Congratulations to Business Intelligence Analyst Tomichan Johny, who was selected for the 2nd Quarter Roadrunner Award in recognition of his work over the last few months. He recently received two Guiding Principles Collector Cards for ongoing projects. He received the Value card for his empowered behavior and the trust he provides through his actions when he handles requests, including reports/queries for the Executive Travel Audit, correctly by responding expediently.

”Tomichan is a great pleasure to work with and is very diligent and quick to respond,” said Diana Ollervidez, Assistant Controller, who nominated him for the award.

Additionally, Tomichan also received the Partner card after working with Budget and BIS to create a Budget-to-Actual Report. As there was no report capacity of this type to date, Tomichan worked with the team on the time-consuming and iterative process, which required a lot of coordination on his part.

Paty Sauer and Nnennaya Ikwuagwu, Payroll
March 2018

Nnennaya & Paty were the Controller's recent recipients of the Roadrunner Kudos for their assistance to departments

Nnennaya received kudos from Tanya Orndorff, Director, International Scholar and Sponsored Student Services "On behalf of the Office of International Programs I would like to express appreciation for your time and effort you took to prepare and present at UTSA 2018 International Tax Workshop. Your knowledge, experience, research, enthusiasm, and ability to present the subject in an interesting and engaging way produced one of the most significant Tax Workshops. Thank you for your valuable contribution."

Paty Sauer received kudos for her assistance to the Math Department in relation to time and labor issues.

Both Paty & Nnennaya exhibit Business Affairs' Guiding Principles, We Partner in Delivering Excellence Service.

Megan Perez, DTS
March 2017

Megan Perez, Disbursements and Travel Specialist II is the recipient of the Roadrunner Kudos award. Megan has been an outstanding staff member when learning new skills as well as the DTS business processes as a whole. She has simultaneously also managed to maintain a positive and pleasant attitude in the midst of the ongoing changes. Megan has learned to successfully multi-task and has embraced an eagerness to learn (since hired) of the travel reimbursement business process, the cash advance process (both cards and direct deposits), the vendor setups, and the manning of the DTS inbox primarily. In regards to the vendor setup, Megan was able to minimize the errors from approximate 2000 vendors that were properly flagged for withholding upon setup and that were critical in the 1099 reviewing process. Although, these concepts are briefly summarized here, they entail special attention due to the detail involved and the ability, in many instances, to problem-solve to complete. As a team player, Megan has graciously spearheaded several team building activities that have only drawn the group together. Her positive attitude motivates other team members to also want to improve. Megan has become a valuable and reliable DTS team member and a person who overcomes challenges, but also embraces change with grace. We applaud you! Great job Megan!

Ashley Zaldivar & Bianca Granado, Accounting
November 2016

I would like to nominate Ashley Zaldivar and Bianca Granado for the tremendous job that they did reviewing endowment expenses.

Due to the workflow changes on AP transactions, the process to review endowment expenses also had to change. The process was worked out late in FY2016. A report is due to UTSystem at the end of November of each year that reports the endowment expenses. It became apparent that all expenses from the time AP workflow went into effect for endowments needed to be reviewed for compliance with donor restrictions.

Sheri was able to compile the list of transactions which needed to be reviewed. Ashley and Bianca then had to look at the expenses on a transaction basis to determine their allow ability. In doing this, they needed to get access to Raisers Edge and learn how to look up information that was entered into that system by Development. This required more than one training session, but they finally were able to look up the information required. Once that happened, they then needed to dig into each transaction. In some cases, they needed to go to the individual transaction backup in order to determine what the expense was for.

And, lastly – this review of expenses needed to be completed quickly. Ashley and Bianca divided the list of transactions, of which there were 142, reviewed each item and made the determination as to whether the expense was allowable. They completed this in just over a weeks time and also kept up with all of their other daily duties.

Ashley and Bianca deserve kudos for taking on this extra duty, completing it promptly and accurately. This also assisted the Development department in meeting their compliance requirements with UTSystem.

Marysol Aguilera, Payroll
August 2016

For the past few months, Marysol has been diligently working on Payroll's general ledger reconciliations. She has been able to catch up and keep the reconciliations current; she has even improved the format of the reconciliations to provide detailed information on variances due to timing or pending journal entries to help make the review/approval process easier. Marysol picked up the logic on how the activity processes and posts to the general ledger quickly which was extremely helpful when trying to catch up reconciliations that had discrepancies that were a couple of months old.

Marysol took charge of all the reconciliations; this has allowed her teammates to focus on their current day-to-day responsibilities and gain the necessary knowledge and training needed for new tasks her teammates have become responsible for.

Robin Kling, DTS
January 2016

Robin Kling has been exemplary as a team player during our heaviest season for end of year processing. She has taken on the approval of additional travel vouchers to reimburse travelers within the 7-10 day window. Robin has maintained a positive and helpful attitude with her team. She ensures her workload is processed timely and efficiently.

Robin has successfully learned the “travel guidelines” the last few months and has embraced her new role in running the daily Pay Cycle. Robin has also assisted the team with training Rochele in the processing of the daily check run. Robin is punctual and handles herself well when offering customer service to the UTSA community. Her extra efforts put forth at work (especially over the summer) have not gone by unnoticed and are greatly appreciated by all.

She was patient with everyone as we learn the financial system, and her positivity made a rather encumbering system easier to handle. It's her great attitude and encouragement that made all the difference as everyone learns the ropes. She was dependable, with great follow through with pending documents, and made the process very clear.

Cynthia Schweers, Accounting
May 2015

Cynthia Schweers has contributed a great effort into the process that now surrounds the reimbursement from the State of Texas via USAS.  The paid E&G accounts had not been reimbursed between September - November going into the month of December 2014.  These funds amounted to approximately $36M that UTSA was funding from their investments. 

Cyndi patiently went through the process, most times more than once, to review the file prior to upload, prepare and send the file for upload, and then watch it through the process.  This included working with the USAS contact at UT System, ARDC, and UTSA Disbursements.  Once the file made it into USAS, there were many errors that had to be corrected.  Working with UT System and ARDC, these issues were discovered and worked through.  This took time and patience.  Our proactive approach while working on these issues helped other components as now the issue will be resolved before they send their files.

There were also vendor errors that had to be corrected. Due to staff turnover, Cyndi became the point person who oversaw the process and kept all abreast of any additional items that needed to be researched.

UTSA finally received reimbursement in January for these funds.  Additionally, payroll for December was then ready to be sent for reimbursement.  These funds amounted to an additional $24M.  The reimbursement process for that payroll cycle went smoother as a result of Cyndi's dedication.

Thanks to Cyndi’s efforts, we are now caught up on our reimbursement for payroll expenses from the State of Texas and know more about the process for reimbursement.  Her patience and effort are greatly appreciated and embody the guiding principle “We Partner for Success.

Disbursements and Travel Services
January 2014

(left to right) Nora Compean and Lindsay Stanisz

Lindsay has quickly embraced her duties as a Disbursements and Travel Services I(DTS I) and has manned the front desk admirably. She is friendly, cooperative, helpful, willing to assist others, and maintains a positive outlook to ongoing changes. Although Lindsay has been with DTS since early September, she has actively participated as part of the Halloween Committee in October and has been promoting and attending the State Employee Charitable Campaign(SECC) meetings with Robyn Rigney.

Lindsay maintains a positive attitude at all times and has been a great and welcomed addition to our group. Lindsay is prompt, efficient, and has proven to excel in her customer service skills with vendors, departments, and coworkers alike. Lindsay has proven to have a substantial understanding of the vendors quickly and has maintained her workload with minimal supervision.

Lindsay represents The Guiding Principles WE PARTNER to deliver excellent service and WE CREATE positive change.

In All We Do, We Do With Excellence - Every Person - Every Day - Every Job