Controller News

Procard Office Moves Operations to Controller's Office

Beginning January 2, 2012, the Procard Office will begin operating under Financial Affairs — reporting to the Controller's Office — and will be known as the Procard/Travel Cards Administration (PTCA) Office. Existing Procard Office staff will relocate from the Main Campus to University Heights (UH), building 2, suite 1.216.

PTCA staff members Anne Jackson and Lisa Bixenman will administer UTSA's Procurement Card (Procard) and Travel Card Program. Departments should contact this new office for assistance with any of the following services:

• Application processing (Procard and Corporate Liability Individual Billed Account (CLIBA) cards only)

• Cardholder training

• Cardholder maintenance (Citibank and/or DEFINE related):

  • Credit Limit

  • Merchant Category Codes (MCC)

  • Activation and deactivation

  • Authorized to Inquire (ATI) access (CLIBA card only)

• Process requests to change the electronic review and approval process for Procard payments.

In addition, this office will also perform the following functions:

• Reporting/Compliance

• Collections

• Reconciliations

• Procard audits

• Generate Procard payments on behalf of departments.

The Controller's Office and the Purchasing & Distribution Services Department are working together to ensure the transition is completed without any effect on departmental service. Procard forms and other information will remain available on the Purchasing and Distribution Services website through February 2012 and will transition to the PTCA website after the move. All Procard forms and correspondence should also be sent to the new office location beginning January 2.

Procard office staff will retain the same phone number. Cardholders may also contact PTCA via email at procard.travelcard@utsa.edu.

For more information related to the transition, please contact Anne Jackson (ext. 4059), Lisa Bixenman (ext. 7993), Rita Sutton (ext. 4063) or Diana Ollervidez (ext 6915).

07/22/11: Controller's Office is Moving to University Heights

Effective Tuesday, July 26, the Controller's Office (Assistant Vice President for Financial Affairs) and Grants & Contracts Financial Services will be relocated from Main Campus to University Heights (UH 1.104). Accounting Services will also relocate to UH on Monday, August 1.

Staff in the Controller's offices will retain existing phone numbers and departments should be fully operational by July 27 and August 2 (Accounting Services). All pending emails or phone messages will be answered as soon as staff have moved into their new locations.

Controller’s 1st Annual Halloween Costume Contest Winners

The Controller's Office would like to thank all those that participated in the 1st annual Halloween costume contest on Friday, October 31, 2010.

The winners were:

• Best Overall Costumes: Payroll Gangsters and Controller's Hippies
• Most Original: Controller's Hippie Paula Villagran
• Funniest: Traveling Diva Patty McCrae as Mae West
• Most Creative: Grants Three Blind Mice & Farmer

Financial Affairs Employee Recognition 4th Quarter FY2010 Recipient

Oct. 26, 2010: Cheryl Gay, Disbursements & Travel Services Supervisor was recognized for her commitment to her colleagues and customers at UTSA.

Disbursements & Travel Services (DTS) Director Lisa Cartier says she receives numerous comments from the university community on how Cheryl always goes above and beyond to answer questions and assist other departments and colleges with their payments.

Pictured (from left): Lisa Cartier and Cheryl Gay

Cheryl is very much a team player and often takes on special projects, such as the statement of reconciliation, work-study oversight and the review of outstanding petty cash vouchers.

In addition to her outstanding work ethic, Cheryl also received a Bachelor of Business Administration Degree in Accounting from UTSA in May 2010.

"I am grateful to have a supervisor and hard-worker liker her!" said Lisa.