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Section 1: Internal Control

Information and Communication

Effective Date:

6/21/11

Approved By:

Lenora Chapman, Associate Vice President for Financial Affairs

Last Revised On:

05/06/2016

For Assistance Contact:

Assistant Vice President, Financial Affairs and Controller

 

PURPOSE/SCOPE

To provide an overview of the Information and Communication element of internal control.

AUTHORITY

University of Texas (UT) System policy UTS142.1 - Policy on the Annual Financial Report assigns direct responsibility to the Institutional Financial Reporting Officer to establish internal controls over the preparation of the Annual Financial Report. 

Effective communication/dissemination of information is an essential element of internal control.


UNIVERSITY GUIDELINES

Obtaining and communicating appropriate information is essential for an internal control system to be effective. This includes both internal and external communication of financial and non-financial information.   An example of a financial report is the University of Texas at San Antonio (UTSA) Monthly Financial Report.

In addition, management must clearly communicate internal control responsibilities to employees, and employees and others must have a means of reporting suspected non-compliance without fear of retaliation (see the UTSA Hotline). Some additional examples of UTSA sources of information and communication include the Financial Area Representatives (FAR) meetings, the Procard/Travel Card Administration Office, the Business Contracts Office, UTSA Safety Manuals, and the Office of Research Integrity.

For an overview of internal control see Financial Management Operational Guideline - Internal Control Overview.


DEFINITIONS

Term Description

Financial Reporting Officer

The UTSA Associate Vice President for Financial Affairs is designated as the Financial Reporting Officer.

REFERENCES/LINKS

RELATED FORMS/WORKSHEETS

None at this time.


REVISION HISTORY

Date Description

05/06/16

Update to The University Guidelines.

06/21/11

Published new statement.


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Operational Guidelines

Helpful Links