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Section 15: Purchasing and Distribution Services

Historically Underutilized Business (HUB) Program

Effective Date:

11/30/16

Approved By:

Lenora Chapman, Associate Vice President for Financial Affairs

Last Revised On:

N/A

For Assistance Contact:

HUB Program Manager

PURPOSE/SCOPE

To provide information and guidance for University of Texas at San Antonio (UTSA) departments regarding the UTSA Historically Underutilized Business (HUB) program.

This guideline applies to all UTSA employees who make purchases using UTSA funds or influence such purchases.  Information for vendors and potential vendors is available at the UTSA HUB website.

AUTHORITY

   ·Texas Government Code Chapter 2161, Historically Underutilized Businesses
   ·University of Texas (UT) System Board of Regents’ Rules and Regulations Rule 20701 - Use of Historically Underutilized Businesses
   ·UT Systemwide Policy UTS137 - Historically Underutilized Business (HUB) Program


UNIVERSITY GUIDELINES

Table of Contents

A. Overview


The UT System HUB Office defines Historically Underutilized Business (HUB) as a corporation, sole proprietorship, partnership or joint venture formed for the purpose of making a profit in which at least 51 percent ownership of the business is by a woman, minority and/or service-disabled veteran.  To be designated as a HUB through the Texas Statewide HUB Program, vendors must complete the HUB Certification Process.

As an agency of the State of Texas and as a public institution of higher education, UTSA has a responsibility to support matters of public policy.  UTSA is committed to a good faith effort to increase purchases from and contract awards to HUBs consistent with the State of Texas goals for HUB participation and overall economic development.

All UTSA employees who make purchases using UTSA funds or influence such purchases must be aware of the program and participate in UTSA’s good faith effort to provide opportunities for HUB participation.

B.  HUB Requirements Based on Purchase Amounts



Dollar Range

Procedure

$0 to $15,000.00

Use HUBs when available.

$15,000.01 to $50,000.00
(Informal Bids, Quotes)

Requires (a) a competitive solicitation requesting quotes from a minimum of three possible providers, with at least two requests solicited to HUBs if available; (b) Exclusive Acquisition; or (c) Group Purchase.

$50,000.01 +
(Formal Procurement Solicitations)

Requires (a) a competitive solicitation requesting formal written responses from a minimum of three possible providers, with at least two requests solicited to HUBs if available; (b) Exclusive Acquisition; or (c) Group Purchase.

NOTE:  With limited exceptions, purchases for goods or services with an expected value of $100,000 or more require the vendor to provide a HUB Subcontracting Plan (see HUB Subcontracting Plan).

C. Finding HUBs


The following sources are available to departments for finding HUBs:
1. Centralized Master Bidders List (CMBL) – The State Comptroller maintains this database to assist state agencies in finding HUBs. Instructions for using the CMBL are available at the UTSA HUB website.

2. HUB Vendor List – This list is maintained by the UTSA HUB Office and provides HUB vendor names, website links and other useful information.

3. Contact the HUB Manager for additional assistance in finding HUBs.

D. HUB Subcontracting Plan


Texas Government Code §2161.252 requires state agencies to determine whether subcontracting opportunities are probable for contracts with an expected value of $100,000 or more.

This determination is made by the Purchasing Department in consultation with the HUB Manager before purchase solicitation documents are issued. If subcontracting opportunities are probable, the purchase solicitation documents will state that probability and require a HUB Subcontracting Plan documenting that the vendor:

  1. Has used its best efforts to select HUBs as subcontractors and will use the documented subcontractors in completion of the purchase; or
  2. Will perform all services under the purchase without subcontracting.

The HUB Subcontracting Plan, if required, becomes a provision of the awarded contract, and compliance is monitored by UTSA during the term of the contract.

E. Additional Resources


For more information on the UTSA HUB program see Handbook of Operating Procedures (HOP) 9.26 – Historically Underutilized Business Program, the UTSA HUB website, and the brochure Doing Business with UTSA.


DEFINITIONS

None at this time.

REFERENCES/LINKS

RELATED FORMS/WORKSHEETS

HUB Subcontracting Plan
(https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-allfms.pdf)


REVISION HISTORY

Date Description

11/30/16

New guideline published.

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