Financial Services Training

Learn how to provide relevant, accurate, and reliable financial and property accounting services to UTSA students, faculty and staff by learning how to efficiently process cash transactions and track university assets.

Cash Handling 101

Description
Cash Handling 101 is intended to help UTSA employees learn the policies and guidelines for handling cash, credit cards and reimbursements.
Objectives
After completing this class, you will be able to:
  • Explain credit card processes to include departmental deposits of credit card payments
  • Identify and Implement Payment Card Industry Data Security Standards (PCI DSS)
  • Identify and properly complete all cash handling and petty cash forms
  • Learn how to establish and replenish a petty cash fund using petty cash reimbursements
  • Review all cash handling and petty cash forms needed and required when accepting cash
  • Review policies and procedures for petty cash reimbursements for department without a petty cash fund for certain eligible purchases
  • Review policies and procedures regarding cash handling
  • Review policies and procedures regarding petty cash funds
Audience
Any faculty, staff, student, or volunteer who accept cash payments or would like to accept cash payments on behalf of the university.
Inventory Initial Training

Description
This initial training offers you an instructional presentation by Inventory SMEs. This course provides you with a complete overview of state laws, rules, regulations and procedures. You will also review the role and responsibilities of an Inventory Contact Persons (ICPs) day-to-day management of departmental assets and you will have hands-on training using a scanning device to conduct the annual inventory. This course is “mandatory” for new IPCs appointed by their respective department managers who will conduct their department’s annual inventory.
Objectives
After completing this class, you will be able to:
  • Conduct their Annual Physical Inventory using a barcode scanner device
  • Increase their knowledge on state mandates related to managing university assets
  • Gain a full understanding of their role and responsibilities in the inventory process
  • Complete required Inventory forms
  • Process updates to departmental asset records in the AM Module in PeopleSoft
Audience
Newly appointed departmental Inventory Contact Persons.
Inventory Refresher

Description
This is an online refresher training course for returning Inventory Contact Persons (ICPs) reappointed by their department managers who will conduct their department’s annual inventory. In this training, you will expand your current knowledge about conducting the annual inventory, you will receive a quick overview on the day-to-day care and accountability of property assigned to your department and you will cover any process or procedural changes about conducting the annual inventory.
Objectives
After completing this online class, you will be able to:
  • Conduct their departments Annual Physical Inventory (API)
  • Reaffirm their knowledge and responsibilities in managing the department’s assets, and conducting the Annual Physical Inventory
  • Quickly identify changes to inventory processes, appropriate inventory forms in the “What’s New” section
  • Use helpful tips in locating, scanning, reporting and reconciling their API
Audience
Property custodians and Inventory Contact People.
Contact Us
Financial Services
Email: financial.services@utsa.edu
Phone: 210-458-8000

Inventory
Email: inventory.department@utsa.edu
Phone: 210-458-4835

Fax: 210-458-2031 (both)

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