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Procard/Travel Card Administration

PTCA administers and manages UTSA's Procurement Card (Procard) and Travel Card Program. It is recommended that any faculty or staff member traveling on UTSA business take the Travel Card training course.

Procard Compliance & Processing Using UTShare/Peoplesoft

Description
New Procard cardholders and reviewers receive guidelines and policies for using the Citibank Procurement Card. The course will covers procedures for processing Procards using UTShare/Peoplesoft.
Note: This class is by invitation only. Eligible employees will be contacted about enrollment for this class. It is recommended that you complete the online courses Employee Self Service (ESS) AND Introduction to UTShare/PeopleSoft in addition to the classroom courses, Introduction to the Chart of Accounts and Managing Departmental Expenses and Revenue Budgets.
Objectives
After completing this class, you will be able to:
  • Identify restricted businesses and commodities
  • Demonstrate how to conduct a vendor hold search
  • Re-state card security
  • Demonstrate how to maintain adequate records and utilize the Procard log
  • Identify roles in Procard payment processing
  • Explain how to reconcile the transactions in UTShare/PeopleSoft to your Citibank statement
  • Restate how to assign chartfield strings to transactions
  • Demonstrate how to change the account code
Audience
Procard holders, PeopleSoft proxy reconcilers and reviewers
Job Aids
Travel Card

Description
Are you planning on traveling for a conference or a work related event? Are you responsible for processing travel for your department? The travel card is a great and easy way to take care of travel expenses. In this session, you will learn the guidelines for using the travel card, as well as the appropriate forms for processing the travel expenses.
Objectives
After completing this class, you will be able to:
  • Understand proper procedures and guidelines when using a travel card
  • Identify restrictions and adhere to policies
Audience
Travelers (faculty or staff), Admins who complete travel paperwork, Administrators who approve paperwork
Job Aids
Procard Compliance Refresher

Description
This course is an online refresher for current Procard holders who have had a card for three years. This training is also intended for card holders who have had unauthorized activity or have had their cards replaced.
Objectives
After completing this online class, you will be able to:
  • Explain the need for Procard purchasing controls
  • Identify your responsibilities for securing your card
  • Utilize and maintain proper documentation to support purchases
  • Demonstrate best practices for the use of the Procard
  • Apply appropriate guidelines when using Procard
Audience
Travelers (faculty or staff), Admins who complete travel paperwork, Administrators who approve paperwork
Contact Us
Email: procard.travelcard@utsa.edu
Phone: 210-458-7993
Fax: 210-458-4849
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