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Satisfactory Academic Progress Appeal Process

What is required to appeal SAP if my aid is cancelled?
What are the deadlines to submit a SAP appeal?
What do I have to do academically if my appeal is approved?
How am I notified of the outcome of my appeal?

SAP Appeal Paperwork Requirements

Students appealing their Satisfactory Academic Progress status are required to submit an appeal for review if they wish to be reconsidered for aid. The following are to be included with the SAP Appeal:

  • Financial Aid Appeal Form
  • All students must attach a typed letter answering the two questions below and provide related supporting documentation
    • Please provide details regarding the situations(s) that prevented you from maintaining SAP during the evaluation periods of Summer 2012, Fall 2012 and/or Spring 2013. (Examples: extenuating medical/personal issues, change in field of study, dual major, transferred hours not counted, etc.)
    • How has your situation changed that will allow you to demonstrate Satisfactory Academic Progress during the next evaluation period? (Examples: attending tutoring, adjusted work schedule, reduction in course schedule, etc.)
  • View and complete the Satisfactory Academic Progress tutorial. Print and attach quiz result page to appeal form.*
  • Complete the Satisfactory Academic Progress worksheet. Print and attach worksheet to appeal form.*
  • Degree Plan, if you were terminated due to exceeding Maximum Timeframe requirements as stated above.

    *The preferred internet browser to print the SAP tutorial/worksheet is Internet Explorer.

Appeals are reviewed by the Financial Aid Review Committee. Students are notified of the committee’s decision via their preferred email address.  A student who has an appeal approved will be placed into a Financial Aid Probation, Probation with Academic Plan, or Probation with Graduation Plan status for the following semester of enrollment. The appeal approval notification may list restrictions or requirements to be followed by the student. Failure to follow restrictions or requirements may result in immediate forfeiture of financial aid.
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SAP Appeal Deadlines

Priority Deadlines
Summer 2013
Fall 2013
Spring 2014
N/A
June 14, 2013
November 1, 2013

Appeal Deadlines
Summer 2013
M, F, T, J and I Terms
Summer 2013
S, L and O Terms
Fall 2013
Spring 2014
May 31, 2013
June 15, 2013
August 15, 2013
December 6, 2013

*For students attending Summer 2013, review your SAP letter for your Fall 2013 appeal deadline.

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Types of Financial Aid Probation

Probation – If a student has a Satisfactory Academic Progress (SAP) Appeal approved they will be placed on Probation if it is possible to bring their Course Completion Rate and/or GPA up to SAP standards after the next semester. All students on Probation will be checked at the end of the probation term. If a student does not improve to SAP standards after the probation term, they will be terminated from financial aid for the upcoming and subsequent terms until they are in compliance with SAP standards. If terminated, a new appeal will be required to be considered for financial aid reinstatement.

Probation with an Academic Plan – If a student has a SAP Appeal approved and it is NOT possible for them to maintain the required Course Completion Rate and GPA after one semester of enrollment; they will be placed on Probation with an Academic Plan by their Academic Advisor. If a student on Probation with an Academic Plan fails to meet the semester goals of their plan, they will be terminated from their financial aid for the upcoming and subsequent terms until they are in compliance with the SAP standards.  If terminated, a new appeal will be required to be considered for financial aid reinstatment.

Probation with a Graduation Plan – If a student’s appeal is approved for Maximum Timeframe, the student will be placed on Probation with a Graduation Plan. This Graduation Plan will be developed with a degree plan that consists of the classes and number of hours left to graduate as well as the signature of the student’s advisor.  The Graduation Plan will be reviewed at the end of each term. If a student’s appeal for Maximum Time Frame, or exceeding 150%, is approved, they will ONLY be approved for the number of hours indicated on their Graduation Plan and the required courses needed to graduate. Progress will be checked at the end of each semester until the student graduates.
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Notification of Status

Students who have been terminated from financial aid will be notified of changes to SAP status via their preferred email address. Changes in SAP status can also be viewed by the student by logging in to ASAP.  Paying out of pocket for classes or sitting out a semester are not grounds for reinstatement of aid.  Students must bring their academic progress back into compliance or have an appeal approved to have aid reinstated.  Students who are denied may not appeal continuously (each semester) for the same circumstance.   This policy decision does not prevent a student from enrolling in future semesters but, it does prevent financial aid awarding and disbursement. Students on financial aid termination are responsible for paying all educational expenses without the assistance of financial aid.
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For questions about a Satisfactory Academic Progress Appeal please email financialaid@utsa.edu.