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Publication Date: September 1, 1993

Chapter 3

Staff

3.4 Policies and Procedures for Grievances of Non-Faculty Employees

  1. Scope of Grievance Policy

    Complaints concerning wages, hours of work, working conditions, performance evaluations, merit raises, job assignments, reprimands or the interpretation or application of a rule, regulation or policy, or allegations that the termination of a probationary or temporary employee or an hourly or per diem employee who works on an "as needed" basis was for an unlawfully discriminating reason shall not be processed through the Discipline and Dismissal Appeal Procedure. Such complaints will be considered on an informal basis in order to allow prompt correction or explanation on the subject of the complaint.

    1. Probationary Employees Included

      The complaint of all non-faculty employees, including probationary and temporary employees and those hourly or per diem employees who work on an as needed basis, will be considered pursuant to the procedure provided below.

    2. Retaliation Prohibited

      No employee will be penalized, disciplined or prejudiced for exercising the right to make a complaint or for aiding another employee in the presentation of that complaint.

  2. Procedure for Bringing a Grievance

    1. The employee shall informally present the complaint to his or her supervisor or administrative official for discussion, consideration and resolution within five (5) work days from the date of the action which is the subject of the complaint. If the supervisor is the subject of the complaint, the employee may address the complaint to the appropriate unit head or administrative equivalent.

    2. If the complaint is not satisfactorily resolved by the supervisor or administrative official within five (5) work days, the employee may present the complaint in writing within five (5) work days to the appropriate unit head or administrative official for consideration and action. A written decision will be mailed to the employee within five (5) work days of receipt of the complaint.

    3. If the employee is not satisfied with the decision of the unit head or administrative official, a written appeal stating why the appealed decision is incorrect may be made to the appropriate dean, director or administrative official within five (5) work days of the date of the appealed decision. Within ten (10) work days of the date of the appeal, a written decision will be mailed to the employee.

    4. Complaints not satisfactorily resolved by the dean, director or administrative official may be appealed in writing to the appropriate vice president or administrative official for the employee's unit within five (5) work days of the date of the appealed decision. The appeal shall state why the appealed decision is not correct. Within a reasonable time, not to exceed thirty (30) days following receipt of the appeal, a written decision shall be mailed to the employee. This decision is final.

    5. The written complaint and all decisions or responses regarding such complaint shall be a part of the personnel file of the employee.

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