The
Job Description
Job
Title: Assistant to
the Dean
Code: 9008
Salary
Grade: 58
FLSA
Status: Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: Dean of the College
Summary
|
· Function: To provide high level administrative support to the Dean of a
College. · Scope: Responsible for a variety of
administrative services in support of the Dean. |
Duties
|
· Typical: 1.
Provides
direct, high level, administrative support and assistance to the Dean, to
include organization and oversight of special projects; management of dean’s
schedule and calendar; coordination of communication from and to the Dean’s
office. 2.
Works with
the Dean to draft, edit, and review research proposals, activity status
reports on grants, manuscripts, and other reports related to individual
scientific endeavors. 3.
Handles,
reviews, and prioritizes for action on all correspondence; makes travel
arrangements; monitors and maintains schedules; and performs related
administrative activities to assure full executive level service. 4.
Coordinates
and conducts follow-up on Dean’s administrative activities and projects to
assure deadlines are met ahead of schedule and deliverables meet or exceed
quality standards. 5.
Assists in
maintaining Dean’s editorial duties to include: formatting changes to
scientific texts and resubmitting for final reviews and approvals; preparing
peer review journal submissions for editorial examination. 6.
Monitors and
directs internal and external phone calls. 7.
Maintains
Dean’s filing system. 8.
Performs additional duties as assigned. |
Education
|
Required |
Preferred |
|
Bachelor’s degree from
an accredited institution. |
Master’s degree from an
accredited institution. |
Other Requirements
|
Required |
Preferred |
|
Ability
to work independently and handle diverse tasks. |
N/A |
|
Proven
track record of excellent organizational and interpersonal skills. |
|
|
Excellent
communication and writing skills. |
|
|
Capable
of coordinating complex projects. |
|
|
Demonstrated
ability to work well with others in a fast paced environment. |
|
|
Criminal
Background Check (CBC). |
Experience
|
Required |
Preferred |
|
Five years professional
administrative experience. |
Similar experience in
higher education or high-level management support. |
Equipment
|
Required |
Preferred |
|
Personal computer and
standard office equipment. |
Knowledge of specific
software used in the position. |
Working Conditions
|
Usual |
Special |
|
Normal office
conditions. |
May require evening and
weekend work. |
Supervision
|
Received |
Given |
|
Direct supervision from
the Dean. Works independently and
makes decisions based on previous experience. |
May supervise student
or support staff. |
Accuracy
|
Proficiency in all duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |