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Employee Educational Benefit Program - EEB

FAQ - Answers to the most Frequently asked EEB questions.

 

How much of the tuition and fees will the EEB cover?

For a current list of benefit amounts please go to http://www.utsa.edu/fiscalservices/EBB.html

What is the deadline for requesting EEB?

The completed form must be turned into Financial Aid no later than the census date for the semester you are requesting the benefit.  For academic dates please go to http://www.utsa.edu/calendar/ .  For question on academic dates please contact the Registrar's office at 210.458.8000 or registrar@utsa.edu .

Can I use the EEB for classes at a University or College other than UTSA?

No. The EEB is to be used for courses found in the UTSA official course schedule.

Since I am employed under a Federal grant, do I still qualify for EEB?

As long as you meet the benefits eligibility requirement, you do qualify for EEB.

How do I get the required Human Resource Department's signature?

    • Scan and email the supervisor approved form to HR-Records@utsa.edu  -or- 
    • Send it by campus mail (be aware of the time this will take when trying to meet deadlines) -or- 
    • Bring the form in person to NPB 4.102 and ask for the Records department. 

Do faculty have additional requirements to being students at UTSA?

Yes.  In addition to the EEB eligibility, faculty are subject to the following:

  1. Faculty shall obtain written approval from the Department Chair and Dean prior to enrolling in or auditing a class
  2. Tenured and tenure-track faculty member may not pursue an advanced degree at UTSA.
  3. Tenured and tenure track faculty members are required to obtain prior written approval of the Department Chair, Dean, Provost and Vice President for Academic Affairs and the President prior to enrolling in classes with the intent of obtaining an undergraduate degree.
  4. A non-tenure track faculty member wishing to pursue an Advanced Degree at UTSA must be recommended by their Department Chair, and the recommendation must be approved in writing by the appropriate Dean.

What is the definition of Successful Completion Standards?

Successful completion standards are as follows:

  1. Classes are completed, meaning they were not dropped or listed as incomplete, and
  2. Employee receives a letter grade of C or above, unless the specific program requires a higher letter grade.
  3. Any classes that do not meet both standards above will have the EEB funds revoked and the employee will owe the amount paid by UTSA.

Who will determine if I have met the Successful Completion Standards?

Financial Aid will review the employee's status at the end of the semester. If the employee did not meet the Successful Completion Standards, Financial Aid will contact them.

An employee, with an approved degree program, requested three (3) credit hours from the EEB program and took a total of six (6) credit hours for the semester.  The employee passed one class, but did not pass the second class.  Would the EEB funds be revoked?

No.  The EEB funds will apply to all classes in an approved degree program that meet the Successful Completion Standards first. Any classes not using the EEB funds will not be subject to this requirement.

Why can I take classes during normal business hours during Fall and Spring Semesters only?

The classes that occur during Summer semesters are condensed and would take an employee away from the work area for more than three hours in one week.

What if my supervisor does not approve my degree program as work related?

This type of supervisor decision may be grieved according to the procedures outlined in HOP 3.04 Grievances of Non-Faculty Employees.  There is a time limit to file the grievance.  It must be done within five (5) days of the supervisor's decision. 

What if my supervisor approves the degree program, but denies the request to take classes during the normal work hours?

This type of supervisor decision may be grieved according to the procedures outlined in HOP 3.04 Grievances of Non-Faculty Employees.  There is a time limit to file the grievance.  It must be done within five (5) days of the supervisor's decision. 

Does the supervisor need to approve each individual class that I am requesting EEB for?

The supervisor only approves individual classes if the employee is a not seeking a specific degree. 

If the employee is seeking a degree, and the degree is related to the current or prospective job duties, than the supervisor is approving the program as a whole. 

Example:  Employee is seeking a job related Bachelor's degree in Accounting.  Part of the requirements of this degree may be to take a general science class.  The degree is approved as work related, therefore the class may be covered by the EEB.

The same is true for classes taken during the normal work hours. 

Do I have to use the EEB if I am both a student and an employee at UTSA?

No, you are not required to use this benefit.

What are Prospective Job Duties?

Prospective job duties are duties, or position, that an employee may be reasonable able to attain at a future date.  These duties must be in alignment with current department functions. 

Example:  An employee working as an Administrative Assistant in the College of Science may have prospective duties that involve accounting, grant management or grant writing.  This employee could seek a degree that would increase their competency in any of these prospective duties.

 

Updated: May 5, 2016