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Day O.N.E. @ UTSA - Administrator Guide

New Benefits Eligible Employees

 

Human Resources hosts Day O.N.E. @ UTSA, (Orientation for New Employees), for all benefits eligible employees. During the program employees will become acquainted with the University and are provided information about policies, resources, and benefits.

Please note: A Criminal Background Check (CBC) is required before an individual can start work. Go to the UTSA CBC web page for instructions on the CBC process.


Staff:

All Staff positions are posted in STARS. Once the hiring proposal is approved, an email will be sent with instructions and a link to complete the Day O.N.E. Hiring form. Use the form to enter your new hire information and select the day they will attend orientation. The Day O.N.E. team will send the new hire an offer letter and an orientation information packet for new employees. Please also submit the appropriate eForm (Appointment or Transfer) when you complete the Day O.N.E. Hiring form.


Benefits Eligible Student

Benefits eligible student titles include Teaching Assistant (TA)Graduate Research Assistant (GRA), and Graduate Assistant (GA) positions. To hire these students, the department will use eForms and submit an Appointment form. This form is used to enter the new hire information into PeopleSoft, so all fields must be accurate. If an employee has previously worked for the university, the action is considered a Rehire. The submitter will receive email notification once the form has been completed. The email will explain the next steps the new hire should complete. The student will also be invited to a Day O.N.E. session to review benefits information. Requests must be submitted on time, please reference the processing calendar for submission deadlines:  HR Processing Due Dates


Tenure and Tenure Track Faculty:

All Tenure/Tenure Track Faculty positions are posted in STARS. The Tenure/Tenure Track Orientation is coordinated by the Office of the Vice Provost for Academic and Faculty Support. Orientation is typically held in the month of August. An eForm will need to be submitted to HR.


Non-Tenure Track Faculty:

All NTT Faculty positions are posted in STARS. To hire a NTT faculty member, the department will use eForms. An Appointment form is used when it is an inactive job record or a brand new faculty member. A Contract Addition form is used when the job record is still active.  EForms is used to enter the new hire information into PeopleSoft, so all fields must be accurate. The eForms will be routed through the appropriate Dean’s Office and the Office of the Vice Provost for Academic and Faculty Support for approvals.


UTSA Human Resources
One UTSA Circle
San Antonio, TX 78249
North Paseo Building (NPB)
4th Floor - 4.170 
p: (210) 458-4648 f: (210) 458-4236
dayone@utsa.edu
Hours: Mon-Fri 8-5




Updated: October 2018

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