Occasional Employment |
Processing Procedures |
An Occasional Worker is an employee who works sporadically, no more than 80 consecutive hours per special event or project. Since this type of employment does not allow the employee to work on a regular basis, these positions do not accrue state service.
A Criminal Background Check (CBC) is required BEFORE an individual can start work. Go to the UTSA CBC web page for instructions on the CBC process.
Forms
Following is a list of forms that are required to validate your employment and/or establish your employee and payroll record.
Complete these forms and return them to your department administrative staff or Human Resources within 3 business days from date of hire.
These required forms are available in the following Downloadable Packet Format, individual forms are accessible from the table below.
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To access the entire packet, click on the appropriate download button below. This option is the most efficient if your requirement is to obtain the entire packet of forms.
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To access individual forms, click on the appropriate links in the table that is located below the download button.
| The Occasional employment packet will be updated with the new I-9 form - effective April 3, 2009 | |
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Download & Print the forms that are described below |
- Occasional Employee Cover Sheet
- I-9 Form *NEW* Use this NEW form beginning April 3rd, 2009 - Please Note I-9 Form Revision Date 02/02/09
- W-4 Form
- Selective Service Registration Verification
- Direct Deposit Form (optional)
Employee completes and signs the top section. Employing department complete the bottom section. The department director must sign the form.
Employee must complete section 1. Department representative must complete all areas of Section 2 and
attach a copy of the appropriate documents. The employee must provide either one document from List A
OR one document from List B AND one document from List C. If the employee is authorized to work but is unable to present the required document(s) within three business days, they must present a receipt for the application of the document(s) within three business days and the actual document(s) within ninety (90) days.
For more information on the completion of the I-9 form and for examples of the most common documents provided, go to http://www.utsa.edu/hr/docs/I-9-Help.pdf
Employee must complete sections 1, 2, 3, 4 & 5, sign and date the form.
For questions, refer to the Payroll web site:
Citizens and Permanent Residents: http://www.utsa.edu/payroll/
Nonresident aliens: http://www.utsa.edu/payroll/nonresidentalien.htm
