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STARS - Hiring Manager

JOB OFFER PROCESS

I. Hiring Proposal (HP) Approved

Once the Criminal Background Check (CBC) is cleared and HR Compensation approves the HP, the hiring manager for that requisition will receive an email to proceed with extending the job offer.  Follow the steps outlined below, based on the classification of your candidate:

II. Classification

For New, Benefits-Eligible Employees

  • Contact your finalist and extend a verbal job offer
  • Negotiate start date based on pre-determined start dates in the Day O.N.E. Calendar
  • In STARS, your applicant pool should be fully worked at this point with only the FINALIST candidate(s) remaining in your active applicants view.
  • Complete the Hiring Form and submit form to HR.  (link to Hiring Form can be found in the STARS generated,  HP Approved email sent when HR Compensation approved your hiring proposal)
  • HR will complete the final hire process in STARS, send a written offer letter, invite new employee to orientation, and assign new employee in UTShare/PeopleSoft
  • You will also receive email notification regarding your new employee’s orientation

For Transferring, (Current, Benefits-Eligible Employee)

  • Contact your finalist and extend a verbal job offer
  • Negotiate start date (transfer should take place on a date mutually agreed upon by the affected departments)
  • In STARS, your applicant pool should be fully worked at this point with only the FINALIST candidate(s) remaining in your active applicants view.
  • Complete the Hiring Form and submit form to HR  (link to Hiring Form can be found in the STARS generated,  HP Approved email sent when HR Compensation approved your hiring proposal)
  • HR will complete the final hire process in STARS, send a written offer letter, and assign new employee in UTShare/PeopleSoft

If Candidate Declines Offer

Change the applicant status of the finalist who declined to 'Declined Offer'.  If you previously identified alternate finalists, and you want to offer the job to one of the alternate finalists, change alternate to ‘Finalist’, create a Hiring Proposal (HP) for that finalist and follow the same steps you used for the original finalist (Review Criminal Background Check info, create HP, submit HP thru department management for approval and make job offer when HP is approved).

 

 

Page updated: April 19, 2016

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