Date: October 27, 2008
Subject: IMPORTANT REMINDERS
Phase 1 of HRMS will be implemented on Monday, November 3, 2008. In anticipation of this implementation, there are certain DEFINE related deadlines contained in Part I of this message. Part II lists reference information in the event assistance is required on or after implementation and Part III, contains the links you'll need to access HRMS.
Part I.
Pre HRMS Implementation - Important Dates for *DEFINE Users:
To convert data from current systems into HRMS, certain operations will need to be turned off. Please note the key dates below, so you can prepare.
10/28/2008
Appointment processing deadline. All appointments must be routed to HRS by 5 pm CDT in order to guarantee that any payment due on November 7, 2008 is received on time.
10/30/2008
Appointment modules (all ANM and ACM commands) in *DEFINE will be unavailable beginning at 6 pm CDT. It is to your benefit to get appointments with effective dates of 11/1/2008 and beyond as accurate as possible in *DEFINE by 10/30/2008 at 6 pm, so that they will be picked up in the data conversion to create positions in HRMS.
11/3/2008
Appointment modules in *DEFINE will re-open on Monday, November 3 at start of business.
11/3/2008
Position modules in HRMS will be open on Monday, November 3rd starting at 10:00 am.
Part II.
Implementation Assistance: Following is a list of references should you require assistance associated with HRMS or DEFINE on or after November 3rd:
Please direct all calls pertaining to routing or authorizations issues to DEFINE Admin Services at x4346.
Direct all calls pertaining to HR related issues to:
Employment
For part-time or temporary (non benefit eligible) positions and changes to existing benefit eligible positions not pertaining to reclassifications/audits please call Marie Cameron at x4857.
Compensation
For reclassifications/audits/new positions please call Sarah Gonzales at x4254 or Denise Moore at x4653.
If you haven't attended one of the classes that address the changes to DEFINE/HRMS, there may be still time. Available classes and enrollment instructions can be found at http://www.utsa.edu/hr/HRMS.cfm.
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If you have questions, comments or concerns, please communicate them to Ron Golenski or Cheryl Nunn (ronald.golenski@utsa.edu or cheryl.nunn@utsa.edu)
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