The
Job Description
Job
Title: Academic Advisor IV
Code: 3084
Salary
Grade: 60
FLSA
Status: Exempt
Department/Division: Job Available in different
departments/colleges
Reports
To: In
accordance with specific departmental policies
Summary
|
· Function: To assist with the administration, coordination and supervision
of an advising unit, including direct supervision of staff when requested by
the center supervisor. Administration
and coordination of programs includes development and implementation, management
of publicity and data collection/interpretation, preparation of reports, and
meeting program objectives; and/or management of more complex academic
advising activities. · Scope: Responsible for working collaboratively across constituencies
to develop and implement practical solutions to complex problems; training and supervising advising staff
when requested; assisting with implementation and assessment of efficient
operations; understanding and communicating the needs of specific populations
of students to administrators; implementing and interpreting institutional
rules to students; and facilitating the exchange of academic advising
information to all concerned parties. |
Duties
|
· Typical: 1. Assist and support the director in organization,
delivery, and assessment of academic advising services and/or supervises
advising staff in the absence of or at the request of the direct supervisor. 2. Interact with and perform various outreach
functions with groups, including students, faculty, staff, administrators,
community members, and parents. 3. Administer academic advisor’s file reviews;
prepare advisors’ performance reviews; recommend/encourage professional
development of advisors; and develop, coordinate, and implement in-house
training programs. 4. Explore new models for effective and efficient
delivery of academic advising. 5. Prepare required reports, budget plans and other
information needed by the supervisor. 6. Conduct advisor file audits. 7. Develop and implement graduation/retention
project(s) as assigned that benefit the college advising center. 8.
Perform additional duties as assigned. · Periodic: 1.
Participate in professional conferences and individual
professional development. 2. Serve on committees
relevant to the mission of the unit. 3. Represent the unit in
community events that may occur outside of normal work hours. |
Education
|
Required |
Preferred |
|
Master’s Degree from an
accredited institution. |
N/A |
Other Requirements
|
Required |
Preferred |
|
Ability to work with
sensitive information and to maintain the highest level of confidentiality. |
N/A |
|
Ability to work in a
fast paced environment. |
|
|
Excellent customer
service skills. |
|
|
Familiarity with
student records systems. |
|
|
Criminal
Background Check (CBC). |
Experience
|
Required |
Preferred |
|
Six years of experience
working with college students or adolescents in an academic advising or
related capacity, including one year supervisory experience in an institution of higher
learning and three years academic
advising experience at UTSA. |
N/A |
Equipment
|
Required |
Preferred |
|
Proficiency
in personal computers and related office equipment. |
N/A |
Working Conditions
|
Usual |
Special |
|
Normal
office environment. |
May
be asked to work extended hours within a varying schedule, which may include
weekends and evenings. Occasional
travel to professional meetings and conferences. |
Supervision
|
Received |
Given |
|
General
supervision from designated supervisor. |
Manage,
train, or coordinate the work of assigned staff and student workers. |
Accuracy
|
High level of accuracy is required. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |