The University of Texas at San Antonio

Job Description

Job Title: Athletic Certification Specialist

Code: 3672

Salary Grade: 57

FLSA Status: Exempt

Department/Division: Office of the Registrar

Reports To: Certification Coordinator

Summary

· Function: To provide advanced skills in the interpretation of student-athlete qualifications for admission, eligibility and residency.

· Scope: Responsible for overseeing and reviewing student-athlete applications and documents and applying rules and regulations to determine eligibility and residency status.

Duties

· Typical:

1. Oversees and performs reviews of student applications and verification documents to determine residency status. Counsels students, parents, faculty and staff on residency and documentation requirements.

2. Communicates with students, parents and outside agencies regarding documentation for residency status and admissions eligibility.

3. Reviews applications, transcripts and academic documents to determine eligibility of student athletes as required by the National Collegiate Athletic Association.

4. Interacts with the Coordinating Board, Admissions Office, Athletics Office and Legal Counsel on current policies and regulations.

5. Reviews documents and transcripts for students in joint and special programs to determine eligibility status. Ensures enrollment in proper courses.

6. Uses independent judgment to resolve complex problems.

7. Maintains student files and records.

8. Addresses unusual or complicated issues referred by subordinates or other staff.

9. Performs other duties as assigned.

· Periodic:

1. Attends training, as necessary.

2. Assists with special projects.

Education

Required	Preferred
Two years (60 credit hours) of college courses from an accredited institution.	Bachelor’s degree from an accredited institution.

Other Requirements

Required	Preferred
Ability to work independently as part of a productive team. Works on multiple tasks with numerous interruptions.	Excellent interpersonal, verbal, and written communication skills. Ability to interact with others using tact and diplomacy. Ability to conform to and enforce policies and standards.
Criminal Background Check (CBC).

Experience

Required	Preferred
Six years of related office or clerical experience including a minimum of two years of academic or residency certification experience.	Similar experience with NCAA certification.
	Experience using Banner student information system software.

Equipment

Required	Preferred
Personal computer and standard office equipment.	N/A

Working Conditions

Usual	Special
Normal office conditions.	N/A

Supervision

Received	Given
Overall review for efficiency and effectiveness. Receives supervision from Certification Coordinator with oversight through VP Admissions and Asst. VP of Registrar.	Indirect supervision with student employees.

Accuracy

Proficiency in all phases of the duties performed.

Security Sensitive

Specific job requirements or physical location of some positions allocated to this classification may render the position security sensitive, and thereby subject to the provisions of section 51.215 Texas Education Code.

Internal Control

Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and applicable laws, regulations, policies, and procedures are complied with.