The
Job Description
Job
Title: Office
Assistant I
Code: 9021
Salary
Grade: 50
FLSA
Status: Non-Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: In accordance with
specific departmental policies
Summary
|
· Function: To provide basic
clerical and typing skills of limited complexity for a department or section. · Scope: Responsible for the
performance of routine clerical, typing and data entry duties as assigned. |
Duties
|
· Typical: 1. Receives, sorts and distributes mail and incoming
communications. Prepares
bulk mailings by stuffing and sealing envelopes. 2. Types routine correspondence, form letters, reports,
requisitions, vouchers, lists and tables using standardized forms. 3. Acts as a receptionist; answers the telephone and
screens visitors. 4. Maintains office filing system
to include creation of new files, cross-filing, re-filing and purging of
files. 5. Performs data entry and
retrieval to established data files, verifying accuracy and completeness of
data. Posts information to
records and ledgers. 6. Issues equipment, records,
receipts, and/or supplies. 7. Performs
other duties as assigned. · Periodic: 1. Assists in data collection for
periodic publications and reports. |
Education
|
Required |
Preferred |
|
High
School diploma or GED. |
Business courses at or above
the high school level. |
Other Requirements
|
Required |
Preferred |
|
Criminal
background check. |
Proficiency
in the use of English Grammar, spelling and business math. |
Experience
|
Required |
Preferred |
|
None. |
Six
or more months of clerical experience. |
Equipment
|
Required |
Possible |
|
Personal
computer and standard office equipment. |
Special equipment may
be used in specific departments or sections. |
Working Conditions
|
Usual |
Special |
|
Usual
office conditions. |
May
require long periods of sitting at a computer terminal. |
|
Some positions located
in areas where scientific or service hazards exist. |
Supervision
|
Received |
Given |
|
Detailed
supervision from direct supervisor. |
None. |
Accuracy
|
Proficiency in all phases of the duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |