The
Job Description
Job
Title: Administrative
Associate I
Code: 9025
Salary
Grade: 54
FLSA
Status: Non-Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: In accordance with specific
departmental policies
Summary
|
· Function: To assist in the administration of a department and handle
routine administrative decisions. · Scope: Responsible for the supervision of clerical staff and for
supplying dependable and factual information for use by the department
administrators. |
Duties
|
· Typical: 1. Uses initiative and independent
judgment to relieve one or more administrators of many routine matters and
decisions. 2. Composes, types, edits, proofreads and produces in
final form correspondence, forms, reports and other documents. 3. Develops and oversees the maintenance of office
filing systems. Maintains
complex and confidential files for administrators. 4. Assists in preparing
departmental budgets by gathering and compiling information and making recommendations. 5. Collects data from various sources and analyzes
for accuracy, completeness and relevance.
Prepares complex, statistical, technical, financial, confidential and other various reports. 6. Initiates paperwork or
electronic documents for faculty and staff appointments. Coordinates courses and faculty teaching schedules. 7. Supervises clerical staff
members. Monitors workload, determines work priority
and evaluates job progress. 8. Performs
other duties as assigned. · Periodic: 1. Assists with special projects. 2. Assists in the annual evaluation
of assigned clerical staff. |
Education
|
Required |
Preferred |
|
High
School diploma or GED. |
Bachelor’s Degree. |
Other Requirements
|
Required |
Preferred |
|
Knowledge
of current methods and systems of bookkeeping, filing and purchasing. |
Advanced
knowledge of university organizational structure, policies, rules and
procedures. |
|
Demonstrated
ability to apply knowledge in everyday work situations while utilizing
independent judgment. |
|
|
Criminal
background check. |
Experience
|
Required |
Preferred |
|
Four years of
increasingly responsible administrative, clerical or office experience. |
Similar
experience with two or more years in higher education. |
|
At the department’s
discretion, a Bachelor’s degree may be substituted for experience. |
Equipment
|
Required |
Possible |
|
Personal
computer and standard office equipment. |
Special equipment may
be used in specific departments or sections. |
Working Conditions
|
Usual |
Special |
|
Usual
office conditions. |
Occasional overtime may
be required. |
Supervision
|
Received |
Given |
|
General
supervision from administrator. |
General
supervision of clerical staff. |
Accuracy
|
Proficiency in all phases of the duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |