The
Job Description
Job
Title: Administrative
Associate II
Code: 9026
Salary
Grade: 55
FLSA
Status: Non-Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: In accordance with
specific departmental policies
Summary
|
· Function: To assist in the supervision and administration of a department
and handle various administrative decisions. · Scope: Responsible for the supervision of clerical staff and
administrative planning of internal activities, programs and special
projects. Makes
administrative decisions requiring a thorough knowledge of regulations,
policies and procedures. |
Duties
|
· Typical: 1. Use initiative and independent judgment to relieve
one or more administrators of administrative matters and decisions. Assist administrators in establishing and
attaining departmental goals and objectives. 2. Plans, organizes and coordinates administrative
duties. Supervises and trains clerical
staff. Establish organizational
policies, work rules and operating procedures. 3. Assist in preparing departmental budgets by
gathering and compiling information and making recommendations. Maintains and monitors budgets and fiscal
reports. 4. Collects data from various sources and analyzes
for accuracy, completeness and relevance.
Prepare complex, statistical, technical, financial and confidential
reports, charts and graphs. 5. Edit speeches, memoranda, reports and proposed
publications. 6. Act as a liaison with other departments and
agencies regarding inventory control, building services, equipment
maintenance and repair, purchasing, safety and other administrative matters. 7. Perform other duties as
assigned. · Periodic: 1. Disseminate important policy and procedure
information to faculty and staff. 2. Perform annual evaluations of assigned clerical
staff. |
Education
|
Required |
Preferred |
|
High
School diploma or GED. |
Bachelor’s Degree. |
Other Requirements
|
Required |
Preferred |
|
Knowledge
of current methods and systems of bookkeeping, filing and purchasing. |
Advanced
knowledge of university organizational structure, policies, rules and
procedures. |
|
Demonstrated
ability to apply knowledge in everyday work situations while utilizing
independent judgment. |
|
|
Criminal
background check. |
Experience
|
Required |
Preferred |
|
Six years of
increasingly responsible administrative, clerical or office experience. |
Similar
experience with three or more years in higher education. |
|
At the department’s
discretion, a Bachelor’s degree may be substituted for four years of
experience. |
One year of supervisory
experience. |
Equipment
|
Required |
Possible |
|
Personal
computer and standard office equipment. |
Special equipment may
be used in specific departments or sections. |
Working Conditions
|
Usual |
Special |
|
Usual
office conditions. |
Occasional overtime and/or
travel may be required. |
Supervision
|
Received |
Given |
|
General
supervision from administrator. |
General
supervision of clerical staff. |
Accuracy
|
Proficiency in all phases of the duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |