The
Job Description
Job
Title: Senior
Administrative Associate
Code: 9027
Salary
Grade: 57
FLSA
Status: Exempt
Department/Division: Job available in different
departments/divisions
Reports
To: In accordance with
specific departmental policies
Summary
|
· Function: To coordinate and/or direct the administration of a large
department or unit. · Scope: Responsible for fiscal, budgetary, personnel, faculty and
other administrative matters of a department or unit. Makes complex
administrative decisions requiring a thorough knowledge of regulations,
policies and procedures. |
Duties
|
· Typical: 1. Uses initiative and independent
judgment to relieve one or more administrators of administrative matters and
decisions. Acts as an administrative
specialist for the department or unit.
Handles complex office decisions. 2. Oversees the coordination of
administrative duties. Supervises, hires
and trains clerical staff and maintains personnel files. Establishes
organizational policies, work rules and operating procedures. 3. Assists in preparing department
and/or unit fiscal year operating budgets. Maintains
accounting records, prepares monthly reports and
approves expenditures for multiple accounts. 4. Collects data from various sources and analyzes
for accuracy, completeness and relevance.
Prepares complex, statistical, technical, financial, confidential and other various reports, charts and graphs. 5. Performs
other duties as assigned. · Periodic: 1. Provides counsel to administrator on departmental
or institutional matters. 2. Makes arrangements for official guests and
receives them in the absence of the administrator. 3. Performs annual evaluations of
assigned clerical staff. |
Education
|
Required |
Preferred |
|
High
School diploma or GED. |
Bachelor’s Degree. |
Other Requirements
|
Required |
Preferred |
|
Advanced
knowledge of university organizational structure, policies, rules and
procedures. |
N/A |
|
Demonstrated
ability to apply knowledge in everyday work situations while utilizing
independent judgment. |
|
|
Criminal
background check. |
Experience
|
Required |
Preferred |
|
Nine years of
increasingly responsible administrative, clerical or office experience. |
Similar
experience with five or more years in higher education. |
|
At the department’s
discretion, a Bachelor’s degree may be substituted for five years of
experience. |
One
or more years of supervisory experience. |
Equipment
|
Required |
Possible |
|
Personal
computer and standard office equipment. |
Special equipment may
be used in specific departments or sections. |
Working Conditions
|
Usual |
Special |
|
Usual
office conditions. |
Occasional overtime
and/or travel may be required. |
Supervision
|
Received |
Given |
|
General
supervision from administrator. |
General
supervision of clerical and administrative staff. |
Accuracy
|
Proficiency in all phases of the duties performed. |
Security Sensitive
|
Specific
job requirements or physical location of some positions allocated to this
classification may render the position security sensitive, and thereby
subject to the provisions of section 51.215 Texas Education Code. |
Internal Control
|
Within the scope of position duties,
responsible for seeing that operations are effective and efficient, assets
are safeguarded, reliable financial data is maintained, and applicable laws,
regulations, policies, and procedures are complied with. |