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UTSA Appointment Worksheet

The following worksheet contains a list of the administrative actions required to properly record/report and account for the hire/re-hire of employees. 

 

APPOINTMENT WORKSHEET
Type Employee
Document Requirements
Create a DEFINE Electronic Appointment using the
Document Type and Reason Code listed below
Document
Type
Reason
Code  
Notes
  Benefits Eligible Employees
New Hire or Re-hire after a 1 year break
Faculty

CBC, I-9, Attend Benefits Orientation

ANF * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Staff CBC, I-9, Attend Benefits Orientation
ANC or ANA * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Student Titles CBC, I-9, Attend Benefits Orientation
ANS,ANI, or ANH * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
 
Reappointments
Faculty - Tenure Track NA BDL BDL
Faculty - Non-tenure track NA ARF or ANF B   
Staff NA BDL BDL
Student Titles NA ANS,ANI, or ANH B
 
Re-Hires Returning After a 120 day break   but less than 1 year
Faculty CBC, I-9 if non-US Citizen, Attend Benefits Orientation ANF * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Staff CBC, I-9 if non-US Citizen, Attend Benefits Orientation ANC or ANA * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Student Titles CBC, I-9 if non-US Citizen, Attend Benefits Orientation ANS, ANI, or ANH * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
 
Re-Hires Returning w/120 day or less break
Faculty Attend Benefits Orientation ANF * CBC is not required if returning to
the same job with same department
Staff Attend Benefits Orientation ANC or ANA * CBC is not required if returning to
the same job with same department
Student Titles Attend Benefits Orientation ANS, ANI or ANH * CBC is not required if returning to
the same job with same department
 
Non-Benefits Eligible Employees
New Hire or Re-hire after a 1 year break
Faculty CBC, I-9, Non-benefits Employment Packet ANF * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Staff CBC, I-9, Non-benefits Employment Packet ANH (for hourly) ANC or ANA (for exempt titles) * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Student Titles CBC, I-9, Non-benefits Employment Packet ANH, ANI or ANS * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Workstudy CBC, I-9, Non-benefits Employment Packet ANH * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
 
Reappointments
Faculty - TT NA BDL BDL
Faculty - NTT NA ARF or ANF B
Staff NA ANH (for hourly) ANC or ANA (for exempt titles) B
Student Title NA ANS, ANI or ANH B
WorkStudy NA ANH B
 
Re-Hires Returning After a 120 day break   but less than 1 year
Faculty CBC, I-9 If non-US Citz ANF * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Staff CBC, I-9 If non-US Citz ANH (for hourly) ANC or ANA for exempt titles * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Student Titles CBC, I-9 If non-US Citz ANH, ANS or ANI * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
Workstudy CBC, I-9 If non-US Citz ANH * Enter data in DEFINE Employee Information screen (EI1) sections 4, 5 & 6.
 
Re-Hires Returning w/120 day or less break
Faculty None ANF * CBC is not required if returning to
the same job with same department
Staff   None ANH (for hourly) ANC or ANA (for exempt titles) * CBC is not required if returning to
the same job with same department
Student Titles None ANH, ANS or ANI * CBC is not required if returning to
the same job with same department
Workstudy None ANH * CBC is not required if returning to
the same job with same department
 
Legend:
DEFINE Document Types DEFINE Reason Codes
ANF = Faculty * = New hire
ANH = Hourly B = Reappoint
ANC = Monthly Classified
ANA = Admin. & Professional
ANS = Monthly Student Title
ANI = Teaching Assistant
 
 
The non-benefits eligible employment packet is located at: http://www.utsa.edu/hr/employment/temppacket.cfm
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