Identity GuidelinesEditorial Style GuideAIn general, avoid using abbreviations in running text (including the ampersand), except when they are part of official names. While many acronyms and initialisms may be well-known to those of us who attend school at UTSA or work in a particular department on campus, those reading your publication may not be as familiar with terms such as CAB, MAES or FAFSA. So spell them out on first reference—Campus Activities Board, Mexican American Engineers and Scientists, and Free Application for Federal Student Aid. To aid understanding, the abbreviation may be listed in parentheses following the first reference; however, do not list UTSA in brackets following The University of Texas at San AntonioAbbreviations of degrees, time expressions and countries’ names take periods, with no space between the elements: M.F.A., B.A., B.S., Ph.D. Use periods and no space when an individual uses initials instead of a first name: Professor L.J. Shrum, G.V.S. Raju Acronyms and initialisms for job titles and names of organizations, centers, buildings, forms, tests and assorted other objects are generally spelled without periods: UTSA, USAA, NASA, FBI, UN, EU Acronyms are made plural without apostrophes, unless the last letter of the acronym is an s, in which case an apostrophe is needed: GREs, SATs, DVDs, SOS’s Abbreviations having more than one period generally take an ’s to indicate the plural: M.A.’s, Ph.D.’s academic degrees accent marks (diacritical marks) Option + e, the letter For PC users, use these keystrokes in Microsoft Word for Windows: Ctrl + ' , A When accenting personal names, follow the preference of the individual, if known, even though this could result in different spellings of the same last name. Treviño, Trevino acknowledgment addresses The Graduate School College of Public Policy adviser/advisor afterward alphabetizing
Alphabetize acronyms letter by letter. Alphabetize numbers at the beginning of the list, before the A’s. Accented or other specially treated letters—such as those with umlauts—should be alphabetized as though unaccented. For individuals and organizations that share a name, always alphabetize the individuals first: Tom C. Frost For individuals with compound family names, alphabetize them according to the last name; hyphenated names should be treated as one word and alphabetized according to first part. Patricia Torres Hernandez (alphabetized under H) Personal names containing particles such as de la, di, la, von, van, and saint should be treated on a case-by-case basis and alphabetized according to the individual’s preference, if known. alumnus, alumni, alumna, alumnae In some uses, alumnus is not gender specific. For example, the UTSA Alumni Association does not change the name of its Alumnus of the Year Award depending on the gender of the recipient. Alicia C. Treviño was named 2004 Alumnus of the Year. Anyone who attended The University of Texas at San Antonio is an alumnus or an alumna, even if he or she left without earning a degree. and AT&T, Fulbright & Jaworski archaeology athletics
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