STANDARD FOR DISPOSAL OF COMPUTING DEVICES


Office of Information Technology

Office of Information Security (OIS) Standards

 

OIS 12 – Standard for Disposal of Computing Devices

 


I. STANDARD STATEMENT


When computers and other electronic devices are replaced or discarded, it is necessary to minimize the risks of (1) exposing the data contained in memory to individuals who are not authorized to view it and (2) the software to those who are not licensed to use it.


II. RATIONALE


This standard supports HOP Policy 8-12 Information Resources Use and Security Policy


III. SCOPE



This standard applies to all UTSA faculty, staff, and students.


IV. CONTACTS


If you have any questions about OIS 12 – Standard for Disposal of Computing Devices contact the following office:

 

The Office of Information Security

informationsecurity@utsa.edu

 


V. PROCEDURES  


 

1. Computer equipment to be destroyed must be transferred to the Surplus Property department in UTSA Financial Affairs Office where procedures are in place to ensure proper handling.

 

2. The devices which are physically destroyed to ensure data security include computer hard drives, mobile/cellular phones, RAM device memory, device hard drives, Personal Digital Assistants (PDA's) and digital storage media.

 

3. For information about the disposal program:

http://www.utsa.edu/financialaffairs/opguidelines/5.3.html

 

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Effective Date: January 1, 2014
Last Revised: March 17, 2016

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