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OIT Home > Projects > Laptop Encryption Program > Roles and Responsibilities

Roles and Responsibilities

Each group's responsibilities is also defined on the Encryption Schedule and Process page.

Laptop User

  • Review the Laptop Encryption Program Memorandum (PDF sample) e-mailed to you by your Inventory Control Person (ICP).

  • Complete the Laptop Encryption Preparation Worksheet (PDF) (regardless of whether the laptop is going to be encrypted).

  • Contact your specified Information Security Administrator (ISA) listed in the Laptop Encryption Program Memorandum to arrange a laptop drop-off time. Drop off laptop to the ISA at that scheduled time.

  • Complete the Equipment Removal Form (hard copy only) provided to you by your assigned ICP.

  • At scheduled time, drop off the laptop with your assigned ISA.

  • Place AC adapter and completed forms into Ziploc bag. Return Ziploc bag to your ISA.

Inventory Contact Person (ICP)

  • Use the Inventory List to send an e-mail message to all laptop users in your area during Week 1 of the Encryption Program process. OIT will provide an e-mail template. ICPs should view the Encryption Schedule and Process page for a more comprehensive timeline.

  • Deliver the Encryption Deployment Package (distributed at your departmental kick-off meeting).

Information Security Administrator (ISA)

  • Complete the Laptop Encryption Scheduling Worksheet (PDF).

  • Arrange and schedule the pick-up time for the users' laptops.

  • Collect laptops from laptop users.

  • Collect the plastic bags (with AC adapter and two completed forms) from each end laptop user.

  • Return laptops to laptop users after they have been serviced.

 

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