roundup reservations - freshmen
As a new student at UTSA you are strongly encouraged to come to the earliest Roadrunner Roundup possible for the best selection of classes. All students will register online via the UTSA Automated Student Access Program.
The reservation process is quick and easy and best of all you will receive immediate confirmation of your selections. Students will be able to register themselves and their family members for an orientation program.
Each orientation program has a limited number of spaces which are filled on a first-come, first-served basis.
Please note that some special populations and majors have designated program dates and locations. Roundup reservations can only be made through the online system. No reservations will be accepted by phone, email, fax, in-person or onsite.
Not all instructions steps apply to every enrollment term(summer, fall, spring) please respond to all those that apppear for you.
Please review, print and follow these easy steps to secure your spot at Roadrunner Roundup.
View and/or print these instructions using ™Adobe Acrobat.
Step 1
Have your UTSA Banner ID number @00- - - - - available.
This can be located on your acceptance letter from UTSA.
Step 2
Click or type https://asap.utsa.edu into your browser address bar.
Step 3
Click on the ‘LOGIN to ASAP’ link.
Step 4
Follow the onscreen instructions to logon.
Your USER ID is your Banner ID. Your initial PIN will be your birthday in the format MMDDYY. If this is your first time to access ASAP, your default PIN is your birth date in the format 'MMDDYY'. You must change this PIN upon sign in as it will automatically expire. If your birth date is December 6, 1973 your PIN is 120673.
NOTE: If this is your first time to log on to ASAP, you may be required to read information provided by Health Services. Once you have read the information, click SUBMIT at the bottom of the screen to continue to the Main Menu.
Step 5
Select the link for Student Services & Financial Aid on the Main Menu screen.
Step 6
Choose New Student Orientation from the list of options on the Student Services & Financial Aid screen.
Step 7
You will be given a screen with your Testing and Major information. Please review it carefully and take any actions suggested on that screen.
Then, click the Roundup sessions button at the bottom of the screen.
Step 8
Choose a program from the available menu and click Continue.
Step 9
Declare any Special Needs.
Step 10
Confirm the Downtown Residential Experience ** This step is optional
Step 11 *Optional
Designate your Family/Guests and any special needs they may have.
Step 12
Review your selections
Step 13
A $50 orientation pre-payment is REQUIRED of all students attending a freshman/freshman transfer fall orientation program. This pre-payment MUST be paid in full in order to confirm your orientation reservation. Students have the option to pay online within the orientation reservation system by e-check or credit card. When payment is made online a student’s orientation reservation is confirmed immediately. The student can then print out their orientation confirmation letter.
If a student is unable to pay online-NO ORIENTATION RESERVATION WILL BE MADE.
Students must then make their $50 pre-payment in person to Fiscal Services at either the 1604 or Downtown Campus. Once the payment is received the student can go back online and make their orientation reservation and it will be confirmed immediately. For more information about in person payments contact orientation at (210)458-4724.
Step 14
Confirm your selection.
Print your confirmation and orientation parking permit. This is the only confirmation that you will receive of your Roundup program reservation. Please remember to bring both the confirmation and parking permit with you on the day of your Roadrunner Roundup.
**important note**
Changes to your Roadrunner Roundup reservation can be made if done so prior to the reservation deadline and that time and space permit. A student can not register for more than one program at a time. You must release your space in a program before you will be allowed to register for another program.
Each time a change is made to your reservation you will receive a new confirmation detailing the changes. It is strongly suggested that you keep all confirmations for your records.
The system will not allow you to make any changes after the reservation deadline. If you need to make changes after the reservation deadline you will be assessed a reschedule fee and/or a cancellation fee. For more information about fees see the Fee section of the website.