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Payroll Office Calendars & Timesheet Deadlines

Payroll Front Office Calendar 2018-19

UTSA Payroll Timekeeper Deadlines Calendar 2018-19

Save Pay/Time dates to your Outlook Calendar: Outlook File Download

Downloadable

Monthly Employee Payroll Calendar

Salary employees are paid on a monthly pay period basis. All monthly paydays are the first business day of the following month of the pay period. Business days are defined as days other than weekend and University holidays days.
2018-19 MONTHLY PAY DATES
Pay Period Begin Date Pay Period End Date Payday
08/01/2018 08/31/2018 *September 04, 2018
09/01/2018 09/30/2018 October 01, 2018
10/01/2018 10/31/2018 November 01, 2018
11/01/2018 11/30/2018 *December 03, 2018
12/01/2018 12/31/2018 *January 02, 2019
01/01/2019 01/31/2019 February 01, 2019
02/01/2019 02/28/2019 March 01, 2019
03/01/2019 03/31/2019 April 01, 2019
04/01/2019 04/30/2019 May 01, 2019
05/01/2019 05/31/2019 *June 03, 2019
06/01/2019 06/30/2019 July 01, 2019
07/01/2019 07/31/2019 August 01, 2019
08/01/2019 08/31/2019 *September 03, 2019
Asterisk (*) designates a payday that does not occur on the 1st of the month
Downloadable

Semi-Monthly Payroll Calendar

Hourly employees are paid on semi-monthly basis as listed per the schedule below.
Note: Hourly employees must submit their timesheet according to the Timesheet Deadline Schedule to have their hours processed in time for payroll processing.
2018-19 SEMI-MONTHLY PAY DATES
Pay Period Begin Date Pay Period End Date Payday
08/16/2018 08/31/2018 September 10, 2018
09/01/2018 09/15/2018 September 21, 2018
09/16/2018 09/30/2018 October 05, 2018
10/01/2018 10/15/2018 October 22, 2018
10/16/2018 10/31/2018 November 07, 2018
11/01/2018 11/15/2018 November 26, 2018
11/16/2018 11/30/2018 December 07, 2018
12/01/2018 12/15/2018 December 21, 2018
12/16/2018 12/31/2018 January 08, 2019
01/01/2019 01/15/2019 January 23, 2019
01/16/2019 01/31/2019 February 07, 2019
02/01/2019 02/15/2019 February 22, 2019
02/16/2019 02/28/2019 March 07, 2019
03/01/2019 03/15/2019 March 22, 2019
03/16/2019 03/31/2019 April 05, 2019
04/01/2019 04/15/2019 April 22, 2019
04/16/2019 04/30/2019 May 07, 2019
05/01/2019 05/15/2019 May 22, 2019
05/16/2019 05/31/2019 June 07, 2019
06/01/2019 06/15/2019 June 21, 2019
06/16/2019 06/30/2019 July 08, 2019
07/01/2019 07/15/2019 July 22, 2019
07/16/2019 07/31/2019 August 07, 2019
08/01/2019 08/15/2019 August 22, 2019
08/16/2019 08/31/2019 September 09, 2019
Hourly employees are paid on a semi-monthly basis as listed per the schedule above.
Note: Hourly employee MUST complete and submit their timesheet and they must be approved and entered into PeopleSoft according to the Timesheet Deadline Schedule to have their hours processed in time to be paid according to the calendar above.
Downloadable

Monthly Timesheet Deadlines

2018-19 MONTHLY TIMESHEET DEADLINES
Timesheet Begin Timesheet End Employee Submission/ Supervisor Approval Deadline Timekeeper Entry Deadline*
27-Aug 02-Sep 04-Sep 06-Sep
03-Sep 09-Sep 10-Sep 12-Sep
10-Sep 16-Sep 17-Sep 19-Sep
17-Sep 23-Sep 24-Sep 26-Sep
24-Sep 30-Sep 01-Oct 03-Oct
01-Oct 07-Oct 08-Oct 10-Oct
08-Oct 14-Oct 15-Oct 17-Oct
15-Oct 21-Oct 22-Oct 24-Oct
22-Oct 28-Oct 29-Oct 31-Oct
29-Oct 04-Nov 05-Nov 07-Nov
05-Nov 11-Nov 12-Nov 14-Nov
12-Nov 18-Nov 19-Nov 21-Nov
19-Nov 25-Nov 26-Nov 28-Nov
26-Nov 02-Dec 03-Dec 05-Dec
03-Dec 09-Dec 10-Dec 12-Dec
10-Dec 16-Dec 17-Dec 19-Dec
17-Dec 23-Dec 02-Jan 04-Jan
24-Dec 30-Dec 02-Jan 04-Jan
31-Dec 06-Jan 07-Jan 09-Jan
07-Jan 13-Jan 14-Jan 16-Jan
14-Jan 20-Jan 22-Jan 24-Jan
21-Jan 27-Jan 28-Jan 30-Jan
28-Jan 03-Feb 04-Feb 06-Feb
04-Feb 10-Feb 11-Feb 13-Feb
11-Feb 17-Feb 18-Feb 20-Feb
18-Feb 24-Feb 25-Feb 27-Feb
25-Feb 03-Mar 04-Mar 06-Mar
04-Mar 10-Mar 11-Mar 13-Mar
11-Mar 17-Mar 18-Mar 20-Mar
18-Mar 24-Mar 25-Mar 27-Mar
25-Mar 31-Mar 01-Apr 03-Apr
01-Apr 07-Apr 08-Apr 10-Apr
08-Apr 14-Apr 15-Apr 17-Apr
15-Apr 21-Apr 22-Apr 24-Apr
22-Apr 28-Apr 29-Apr 01-May
29-Apr 05-May 06-May 08-May
06-May 12-May 13-May 15-May
13-May 19-May 20-May 22-May
20-May 26-May 28-May 30-May
27-May 02-Jun 03-Jun 05-Jun
03-Jun 09-Jun 10-Jun 12-Jun
10-Jun 16-Jun 17-Jun 19-Jun
17-Jun 23-Jun 24-Jun 26-Jun
24-Jun 30-Jun 01-Jul 03-Jul
01-Jul 07-Jul 08-Jul 10-Jul
08-Jul 14-Jul 15-Jul 17-Jul
15-Jul 21-Jul 22-Jul 24-Jul
22-Jul 28-Jul 29-Jul 31-Jul
29-Jul 04-Aug 05-Aug 07-Aug
05-Aug 11-Aug 12-Aug 14-Aug
12-Aug 18-Aug 19-Aug 21-Aug
19-Aug 25-Aug 26-Aug 28-Aug
26-Aug 01-Sep 03-Sep 05-Sep
02-Sep 08-Sep 09-Sep 11-Sep
09-Sep 15-Sep 16-Sep 18-Sep
16-Sep 22-Sep 23-Sep 25-Sep
23-Sep 29-Sep 30-Sep 02-Oct
**All Exceptions must be cleared by Timekeeper Entry Deadlines
Downloadable

Semi-Monthly Timesheet Deadlines

2018-19 SEMI-MONTHLY TIMESHEET DEADLINES
Timesheet Begin Timesheet End Employee Submission Deadline 10am
Supervisor Approval Deadline 5pm
Timekeeper Entry Deadline*
16-Aug 19-Aug 20-Aug 22-Aug
20-Aug 26-Aug 27-Aug 29-Aug
27-Aug 02-Sep 04-Sep** 3:00PM on 05-Sep*
03-Sep 09-Sep 10-Sep 12-Sep
10-Sep 16-Sep 17-Sep** 3:00PM on 18-Sep*
17-Sep 23-Sep 24-Sep 26-Sep
24-Sep 30-Sep 01-Oct** 3:00PM on 02-Oct*
01-Oct 07-Oct 08-Oct 10-Oct
08-Oct 14-Oct 15-Oct** 3:00PM on 17-Oct*
15-Oct 15-Oct 16-Oct** 3:00PM on 17-Oct*
16-Oct 21-Oct 22-Oct 24-Oct
22-Oct 28-Oct 29-Oct 31-Oct
29-Oct 31-Oct 01-Nov** 3:00PM on 02-Nov*
01-Nov 04-Nov 05-Nov 07-Nov
05-Nov 11-Nov 12-Nov 14-Nov
12-Nov 15-Nov 16-Nov** 3:00PM on 19-Nov*
16-Nov 18-Nov 19-Nov 21-Nov
19-Nov 25-Nov 26-Nov 28-Nov
26-Nov 02-Dec 03-Dec** 3:00PM on 04-Dec*
03-Dec 09-Dec 10-Dec 12-Dec
10-Dec 16-Dec 17-Dec** 3:00PM on 18-Dec*
17-Dec 23-Dec 02-Jan** 3:00PM on 03-Jan*
24-Dec 30-Dec 02-Jan** 3:00PM on 03-Jan*
31-Dec 31-Dec 02-Jan** 3:00PM on 03-Jan*
01-Jan 06-Jan 07-Jan 09-Jan
07-Jan 13-Jan 14-Jan 16-Jan
14-Jan 15-Jan 16-Jan** 3:00PM on 17-Jan*
16-Jan 20-Jan 22-Jan 24-Jan
21-Jan 27-Jan 28-Jan 30-Jan
28-Jan 31-Jan 01-Feb** 3:00PM on 04-Feb*
01-Feb 03-Feb 04-Feb 06-Feb
04-Feb 10-Feb 11-Feb 13-Feb
11-Feb 17-Feb 18-Feb** 3:00PM on 19-Feb*
18-Feb 24-Feb 25-Feb 27-Feb
25-Feb 28-Feb 01-Mar 04-Mar
01-Mar 03-Mar 04-Mar 06-Mar
04-Mar 10-Mar 11-Mar 13-Mar
11-Mar 17-Mar 18-Mar** 3:00PM on 19-Mar*
18-Mar 24-Mar 25-Mar 27-Mar
25-Mar 31-Mar 01-Apr** 3:00PM on 02-Apr*
01-Apr 07-Apr 08-Apr 10-Apr
08-Apr 14-Apr 15-Apr** 3:00PM on 17-Apr*
15-Apr 15-Apr 16-Apr** 3:00PM on 17-Apr*
16-Apr 21-Apr 22-Apr 24-Apr
22-Apr 28-Apr 29-Apr 01-May
29-Apr 30-Apr 01-May** 3:00PM on 02-May*
01-May 05-May 06-May 08-May
06-May 12-May 13-May 15-May
13-May 15-May 16-May** 3:00PM on 17-May*
16-May 19-May 20-May 22-May
20-May 26-May 28-May 30-May
27-May 02-Jun 03-Jun** 3:00PM on 04-Jun*
03-Jun 09-Jun 10-Jun 12-Jun
10-Jun 16-Jun 17-Jun** 3:00PM on 18-Jun*
17-Jun 23-Jun 24-Jun 26-Jun
24-Jun 30-Jun 01-Jul** 3:00PM on 02-Jul*
01-Jul 07-Jul 08-Jul 10-Jul
08-Jul 14-Jul 15-Jul** 3:00PM on 17-Jul*
15-Jul 15-Jul 16-Jul** 3:00PM on 17-Jul*
16-Jul 21-Jul 22-Jul 24-Jul
22-Jul 28-Jul 29-Jul 31-Jul
29-Jul 31-Jul 01-Aug** 3:00PM on 02-Aug*
01-Aug 04-Aug 05-Aug 07-Aug
05-Aug 11-Aug 12-Aug 14-Aug
12-Aug 15-Aug 16-Aug** 3:00PM on 19-Aug*
16-Aug 18-Aug 19-Aug 21-Aug
19-Aug 25-Aug 26-Aug 28-Aug
26-Aug 01-Sep 03-Sep** 3:00PM on 04-Sep*
02-Sep 08-Sep 09-Sep 11-Sep
09-Sep 15-Sep 16-Sep** 3:00PM on 17-Sep*
16-Sep 22-Sep 23-Sep 25-Sep
23-Sep 29-Sep 30-Sep** 3:00PM on 02-Oct*
30-Sep 30-Sep 01-Oct** 3:00PM on 02-Oct*
*All time must be entered and exception cleared by deadline date
**Two timesheets due during this week based on payroll end dates
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