Faculty Appointments

Although a faculty contract usually covers nine months, budget constraints will dictate how the appointment is created in DEFINE, and how that appointment is created will dictate how the payroll system will process wage payments. 

Use command YI4 in DEFINE to see your appointment. 

The table below shows the different options that can be used to appoint faculty.  

UTSA processes three payrolls per month: one monthly payroll and two semi-monthly payrolls.  The monthly payroll pays on the first working day of each month for all days worked in the previous month, and the semi-monthly payroll pays five working days after the end of the semi-monthly payroll period.  The first semi-monthly payroll period includes the 1st through the 15th day of the month, and the second semi-monthly payroll period includes the 16th through the last day of the month.

If your appointment ends on the 15th of the month (January 15), the semi-monthly payroll will process the last payment on that appointment, and you will be paid for one-half month's pay on the fifth working day after the 15th.  If you have an appointment for the following semester (beginning January 16), you will receive the remaining half-month's pay on the first working day of the following month. Technically, you get a half-month's pay a few days early.

Faculty Salary Pay Election

Faculty members have the option of choosing a 12-month Salary Election from their 9-month Salary appointment. Faculty member who choose the 12-month Salary Election will be paid from September until August of the following year in 12 equal payments.

Internal Revenue Code Section 409a and Deferred Compensation regulations stipulate and require a 12-month Salary Election must be made and completed prior to the school year or work period. Furthermore, the election of either 12-month or 9-month Salary Election is irrevocable during the school year. Salary Pay Election will remain in effect until a future Pay Election is submitted or when pay from an ineligible funding source invalidates the 12-month Salary Pay Election.

12-month Salary Election is not available for salaries paid from Grants or Faculty Development appointments.

If you terminate your employment prior to August 31, all deferred funds will be paid in a lump sum to the employee or estate.  Helpful hint, deferred lump sum payment may possibly be  relatively large, we suggest you contact a professional tax advisor to recommend changing your Federal Income Tax Withholding based on your Form W-4. 

Faculty Salary Election Agreement Form

9-month Faculty Salary Election faculty individuals should read Summer Out-of-Pocket Insurance Payment section below as it will pertain to you.

Summer Out-of-Pocket Insurance Payments

If you have chosen 9-month Salary Election, another issue for you as a faculty member is how you will pay your out-of-pocket costs of insurance during the summer months.  IF you are not teaching a summer course AND you did not choose the 12-month Salary Election, your paycheck on June 1 will deduct quadruple your insurance costs and add quadruple your premium sharing.   Your out-of -pocket costs for May, June, July and August will be deducted from this check. You will receive an email from the payroll department in April of each year asking if you will be appointed (receiving a salary) during the summer.  If you indicate that you will have a full summer appointment (from June 1 through August 31), or will be teaching both summer sessions, you may elect to have the insurance costs deducted from your summer pay. 

For Faculty who have both an administrative appointment and a faculty appointment, call the Payroll Office for individual consultation on your summer insurance payments.

If you are retiring on June 1, do not elect quadruple deductions.  Please let Payroll know of your intentions to retire.  Your insurance costs will change.

Summer Insurance Premium Elections Information

Parking

If you do not wish to utilize and pay for parking during the summer, you must turn in your parking pass to the Police Department.  If you do not turn in the pass, and you have a payroll deduction for parking, your October 1 check will deduct the summer charges as well as the charge for September.

UTSA Payroll Home Page