UT System Policies
The primary UT System policies related to contract review and execution are:
- UT System Policy UTS145 located at http://www.utsystem.edu/board-of-regents/policy-library
- UT System Contract Review Procedures at http://www.utsystem.edu/offices/general-counsel/contract-review-procedures.
Additional UT System policies related to contracting can be found at http://www.utsystem.edu/offices/general-counsel/ut-system-policies-related-contracting-and-procurement
Requirements for Approval by the UT System Office of General Counsel
Certain contracts require review and approval by the UT System Office of General Counsel (“OGC”) prior to execution. If the contract falls into one of the categories noted below, the Business Contracts Office will review the agreement locally and then forward to the Office of General Counsel for review and approval as to legal form. These categories include:
- Non-standard Business Contracts exceeding $500,000. This requirement does not apply to those contracts designated by UT System as Standard Contracts. To view a list of Standard Contracts, refer to http://www.utsystem.edu/ogc/contracts/standard.htm
- Special Procedure Contracts: These contracts typically require OGC approval regardless of monetary value and include contracts related to third-party solicitation on campus, use of UTSA’s marks, contracts with foreign governments, health & safety issues, and real property. For a full list of “special procedure contracts”, go to http://www.utsystem.edu/offices/general-counsel/special-procedure-contracts.
Requirements for Approval by the UT System Board of Regents
Certain contracts require the review and approval by the University of Texas System Board of Regents prior to execution.
As a general rule, all contracts with a value exceeding $1M must be approved by the Board. In addition, certain contracts must be approved by the Board regardless of the dollar value of the contract, such as contracts with foreign governments. See Board Rule 10501 at http://www.utsystem.edu/offices/board-regents/regents-rules-and-regulations.
Board approval for construction projects is set at $10M. (Board Rule 80402 and 80403).