End of Fiscal Year Dates to Remember
To comply with requirements for the processing of the end Fiscal Year 2006-2007 purchase orders and new purchase order for Fiscal Year 2007-2008 the following dates have been established for receiving purchase requests in the Purchasing Office:
Date |
Action |
|---|---|
| May 31, 2007 | First day to create PB4s and PB7s for fiscal year 2007-2008 |
| June 29 , 2007 | Last day to submit renewal purchase requests (PB4s and PB7s) with all required approvals for contracts expiring August 31 2007 |
| July 6, 2007 | Last day to submit purchase requests (PB4), in excess of $25,000, to Purchasing, with all required approvals using fiscal year 2006-2007 non-state appropriated funds. |
| August 3, 2007 | Last day to submit all other purchase requests (PB4) to Purchasing, with all required approvals using fiscal year 2006-2007 funds. |
| August 29, 2007 | Last day to create small dollar (PBO) transactions using 2006-2007 funds. |
| August 30, 2007 | Last day to approve small dollar (PBO) transactions using 2006-2007 funds. |
| August 31, 2007 | First day to create small dollar (PBO) transactions for fiscal year 2007-2008. |
Purchase requests to be funded out of fiscal year 2007-2008 funds may be submitted prior to September 1, 2007, for purchases to be delivered and invoiced on or after September 1, 2007. Requisitions payable from 2006-2007 funds must include the following statement:
"To be invoiced and delivered on or after September 1, 2007"
Requisitions for State Contract items cannot be encumbered with 2007-2008 funds, if the contract expires on or before August 31, 2007.
Fiscal year 2008 purchase requests should have purchase request numbers beginning with the prefix 08.
REMINDER: If your purchase is going to involve entering into a contract/agreement with a vendor, negotiations may take a minimum of one month.
NOTE: When submitting a purchase request electronically for fiscal year 2008, please remember to change the fiscal year in Point Plus to 07-08.
Please forward this information to the appropriate personnel. If you have any questions, please do not hesitate to contact the Purchasing Office Buyer assigned to your department.
