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Graduation

Graduation vs. Commencement: What is the difference?


Application Deadlines

The Application for Graduation must be submitted by the semester deadlines:

Graduation Date

Deadline to Apply**

Spring 2013
   Undergraduates
   Master's/Doctoral


November 15, 2012
February 15, 2013

Summer 2013* walking in May
Undergraduates
Master's
Summer Doctoral candidates may only participate in December


February 15, 2013
February 15, 2013

Summer 2013*
   Undergraduates
   Master's/Doctoral


June 15, 2013
June 15, 2013

Fall 2013
Undergraduates
Master's/Doctoral


April 15, 2013
September 15, 2013

Spring 2014
   Undergraduates
   Master's/Doctoral


November 15, 2013
February 15, 2014

Summer 2014* walking in May
Undergraduates
Master's
Summer Doctoral candidates may only participate in December


February 15, 2014
February 15, 2014

Summer 2014*
   Undergraduates
   Master's/Doctoral


June 15, 2014
June 15, 2014


* Degrees awarded in Summer will state a graduation date of August, regardless of the date of participation in commencement.
There is not a summer commencement ceremony offered. Undergraduates and Master’s students have the choice of participating in May or December commencement ceremonies.

** Any applications received after the September 15th or February 15th deadlines will not be allowed to participate in the commencement ceremonies.


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Missed Deadline Procedure

Students who miss the application for graduation deadline must petition for graduation, it is not guaranteed that a student’s petition will be approved.

  • Undergraduate students: Contact the undergraduate advising center in the college in which you are enrolled

  • Graduate students: Contact the office of the Associate Dean for Graduate Studies of the college in which you are enrolled

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Applying for Graduation: It’s Your Responsibility!

It is recommended that undergraduates apply for graduation after completing 90 semester credit hours; graduate students after completing 24 semester credit hours.

How Do I Apply for Graduation?

Log into ASAP:

  • Click on the Student Services link

  • Click on the Student Records link

  • Click on the Graduation link

  • Click on the Graduation Application/Survey link

  • Read all instructions very carefully. Your application will not be processed unless you complete the application in its entirety and receive a confirmation number on the last page. Print the confirmation page and keep it for your records.

I have a double major, minor or concentration - how do I apply?

Please submit the following form to the registrar’s office:
Application for Graduation with Multiple Degree Information


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Awarding of Your Degree

All Students
Once all final audits are completed – approximately 30 days after the end of the term – degrees will be posted to the transcripts.


Undergraduate Students
To ensure that requirements for the degree are met, the college undergraduate advising center in which the student is enrolled is responsible for the degree audit. A final audit is conducted at the close of the semester. Contact the advising center for questions concerning the audit process.


Graduate Students
Degree audits are conducted by the college in which the student is enrolled. The documents needed to complete the degree are compiled and verified by the college Associate Dean’s office. The documents are forwarded to Graduation Coordination in the Registrar’s office for recording.


Degrees awarded in Summer will state a graduation date of August, regardless of the date of participation in commencement.


What happens if I apply for graduation, but do not actually graduate?
Students who apply for the degree in a given semester but do not fulfill all requirements must submit a new application for graduation before the deadline for the semester in which they intend to graduate.


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Commencement Honors

  • Commencement honors are determined by using the institutional GPA at the end of the semester immediately preceding the semester in which the student is a candidate.

  • Honors eligibility for cum laude, magna cum laude, and summa cum laude are used as indicated in the section below titled “University Honors”.

  • The student must have a minimum of 45 UTSA semester credit hours, including those currently in progress.

  • Prior to the May and December Commencement ceremonies students will be notified if they are eligible to participate with honors at the commencement ceremonies.

  • Participation with honors at commencement does not infer or imply that the student will be awarded University Honors. Students must achieve an honors eligible GPA once final grades are posted for the semester in which the student is a candidate.

  • Honor cords can be picked up at the Graduation Coordination table at GradFest (Main Campus and Downtown).

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University Honors

Undergraduate students with an overall GPA in all semester credit hours attempted at UTSA:

GPA of 3.5

Cum Laude

GPA of 3.75

Magna Cum Laude

GPA of 3.9

Summa Cum Laude

  • Candidates may graduate with honors when they meet the GPA requirements listed above, in addition to completing a minimum of 45 semester credit hours at UTSA by the time of graduation (excluding courses challenged by examination or taken on a credit/no-credit basis in which only the symbol "CR" is recorded).

  • Master's and Doctoral degree candidates are not eligible for University Honors.

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Diplomas

When and how will I get my diploma?

  • Diplomas are mailed approximately 60 days after the end of the term in which you applied via first-class mail in a 12” X 16” cardboard mailer.

  • Diplomas are mailed to the address provided by you on the ASAP Application for Graduation. It is recommended that all degree candidates log into ASAP before the end of the semester and verify that the diploma address is correct, if incorrect, update it under the Personal Information menu.

  • Diplomas will not be mailed to students with University Holds.

  • Please log into ASAP to verify that no holds exist on your account.

What’s On My Diploma?

  • Diplomas include the following information: Student’s name (first, middle, and last), degree and major. University honors and Honors College tiers are included for qualifying students.

  • Diplomas DO NOT include minors and or concentrations.

Dual Majors and
Degree Chart
Number of Majors Number of Degrees Number of Colleges Number of Diplomas
Examples Accounting & Art B.A.; B.S.; B.B.A. Business & Liberal Arts

Examples
B.B.A. Finance &
B.B.A. Marketing

Two

One

One

One

B.A. Economics &
B.B.A.Finance

Two

Two

One

Two

B.A. Political Science &
B.A.Criminal Justice

Two

One

Two

Two

B.A. Psychology &
B.S.Biology

Two

Two

Two

Two


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Questions

If you have any further questions or need assistance with any graduation information please contact Graduation Coordination at 210-458-8000 or via email at graduationcoordination@utsa.edu.


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