COS Research Conference Judging


Thank you very much for volunteering your time.
You are making a true impact on young researchers.


Information for Judges

  • Contact: Dr. Gail Taylor
  • Judging Room: Convocation Center, second floor
  • Poster Session 1: 10:45 am - 12:00 pm     • Poster Session 2: 1:00 pm - 2:15 pm
  • Introductory Meetings: At 10:30 am and 12:45 pm, gather in the Judging Room to discuss the judging and pick up packets. Lunch will be provided at 12:00 pm.
  • Judging:
    • Judging FAQ
    • There are three competitions in each judging category: Undergraduate, Graduate, and a Postdoc award.
    • Most judges will have five posters per session; judges will receive all their Judging Forms (with student names, poster titles, numbers, etc.) at the Introductory Meeting.
    • Every attempt will be made to provide judges with the numbers, category, and abstracts of the posters they will judge prior to the conference. Links to the poster numbers and presenters for each session will be available on the Conference Schedule page.
  • Judging Form:
    • Judging Form Sample
    • Judging Rubric
    • Judges will receive a packet of pre-filled Judging Forms; please use these forms rather than pre-filling forms found online.
    • The Judging Form uses a five point scale in six areas. Please note that moving from a 4 to a 5 rating is a jump between Excellent and Exceptional. Be careful to avoid the ceiling -- those who receive all top scores should be truly exceptional.
    • If you award an overall score of 26 or above, please include comments to help break any ties that may result. We will NOT have access to the poster and will use your words as the tie-breaker. There will be only one winner at each level in each category.
    • Return your Judging Forms to the Judging Room frequently (minimally at the end of each session). The forms must be tallied within a very short time period and getting the forms early assists with this.

Additional Considerations

  • The COS Research Conference has many positive impacts, and one of them is to give our UTSA students a "safe" local environment to present their work and become familiar with the work of others.
  • A judges' interaction with students can be extremely influential on a student's development as a researcher - particularly for undergraduates and novice presenters. Choose your words carefully and give the students an overall positive experience.
  • Please determine what level of student you are judging and adjust your approach accordingly. Also, some of our newer students may have little or no data (proposal poster), which is allowable.
  • Presenters are NOT given the judging form at the end of the conference. If you want to compliment and encourage a presenter, or give feedback for improvement, please do so in person.