Spring 2007 – Registration/Add/Drop Time Frames

Transaction Type	Time Frame	ASAP	How/Where Registration/Add/Drop Overrides are Processed
Open Registration No Registration	11/6/06 – 1/7/07 1/8/07 – 1/9/07	Yes	By the College academic advisors or at the Enrollment Services Center (ESC) with the written permission of the department/downtown associate dean’s office; payment deadline 1/08/07 – students who do not pay by 1/08/07 at 5:00 p.m. are dropped from all classes and must reregister during late registration. No registration due to reporting requirements
Late Registration * – (No classes on SFAREGS)	1/12/07 – 1/22/07 1/23/07 – 1/31/07	Yes No	The advisor/ department/ downtown associate dean’s office granting override permission processes most overrides.	The payment deadline is 1/25/07at 5:00 p.m. for students who registered 1/10/07 – 1/22/07.	Students must pay by their deadline or their classes are dropped. Students who are unsure if their financial aid has been applied to their tuition and fee bill should be referred to the ESC. Note: Department staff and advisors should remind students who do not have any classes on SFAREGS that they must pay by the appropriate deadline.
			Departments complete Add Form for each course section. The students return to the ESC where the Add Forms are processed.	The payment deadline is 1/31/07 p.m. for students who registered 1/23/07 – 1/31/07
Adding Courses * - (Classes on SFAREGS)	1/12/07 – 1/22/07 **1/10 – 1/11/07 ______________ 1/23/07 – 1/31/07	Yes ______ No	The advisor/department/downtown associate dean’s office granting override permission processes most overrides. Students are billed for added courses and should view the amount they owe in ASAP. ** Add/drop for registered and paid students only. Only students who have registered and paid may make changes during this two-day period. ___________________________________________________ Students must complete an Add Form in the advisor/department/downtown associate dean’s office and return it to ESC for processing during regular business hours. Students are billed for added courses and should view the amount they owe in ASAP.
Dropping Courses (no grade earned)	1/10/07 – 1/31/07	Yes	Students may not drop developmental courses via ASAP, but must go to their advising center: · Undecided students (listed with the major UND) go to the Tomás Rivera Center for Student Success (TRCSS) · Freshmen with declared majors/colleges go to the Colleges’ Freshman Advising Center (CFAC) · Sophomores through Seniors with declared majors/colleges go to the advising center of the major.
Dropping Courses (automatic “W” grade) Withdrawal from all classes	2/1/07 – 3/26/07 Students > 30 SCH 3/27/07-4/30/07	Yes No	Students may not drop developmental courses via ASAP, but must go to their advising center (see same detail as 1/12/07– 1/22/07 above). Time frame for students to withdraw from all classes; an individual class may not be dropped. A “W” will be given for each class the student is passing; a grade of “F” will be given for any class the student is failing.
Dropping Courses (automatic “W” grade)	2/1/07 – 4/30/07 Students < 30 SCH	Yes	Students may not drop developmental courses via ASAP, but must go to their advising center (see same detail as 1/12/07 – 1/22/07 above).
Withdrawing from all classes before first day of class	Up to 1/15/07	Yes	All students may drop all their classes including the last class via ASAP.
Withdrawing from all classes beginning first day of class	1/16/07 – 4/30/07	No	Students may not drop their last class via ASAP, but must go in person to ESC with a completed Withdrawal Form signed by an advisor.

* When an Add Form is processed by the Office of the Registrar or Enrollment Services Center the signatures imply that permission is granted by the department for registration overrides to be performed.

Important Enrollment Dates

11/06/06-1/7/07 and 1/10/07-1/22/07	· Designated college/department staff have registration permission in Banner
1/16/07	· Classes begin
1/31/07	· Census Date - registration, section adjustments, course cancellations, etc. must be done by 5 p.m. in the Office of the Registrar; deadline to assign faculty
5/3/07 and 5/4/07	· Study days
5/5/07 and 5/7-5/11/07	· Final exams
5/5/07 – 5/15/07, 2 p.m. deadline	· Faculty enter grades

Overrides during Late Registration

Type of Override	Exception Authority	Office Performing Override (Registrar’s Office and ESC staff also may process overrides if student is sent with properly signed registration approval memo)
Time Conflict	Faculty teaching class(es) where time is missed and advisor	Students must bring a memo granting permission of faculty member(s) involved to ESC.
Major Restriction	Advisor or department/downtown associate dean’s office	Advisor or department/downtown associate dean’s office
Prerequisite Courses	Advisor or department/downtown associate dean’s office	Advisor or department/downtown associate dean’s office
Corequisite Courses	Usually no override is required since Banner allows students to register in corequisite classes if the correct classes are selected.	If a student is to be registered in only one of the corequisite courses, only the advisor or department/downtown associate dean’s office for the course may perform the override.
Duplicate Sections	Usually no exception is required	Advisor or department/downtown associate dean
Undergrad Taking Graduate Course	Department/downtown associate dean’s office	Students bring the appropriate signed form to ESC where they will be registered.
Closed Section	Advisor, department/downtown associate dean’s office	Advisor or department/downtown associate dean’s office (Independent Study courses require a form to be completed with all approval signatures and returned to ESC.)
Exceeds 19 Hour Maximum For ASAP Registration	Advisor	Advisor NOTE: Students on probation are limited to registering for 13 semester credit hours via ASAP.
Advisor Approval	Advisor or department/downtown associate dean’s office	Students usually add courses by ASAP after the advisor or department/downtown associate dean’s office staff member enters the appropriate override code in Banner.

Other Special Situations

REMINDER TO ADVISORS AND DEPARTMENT/COLLEGE STAFF RESPONSIBLE FOR REGISTRATION OVERRIDES Prior to registering a student, on the registration screen: 1) Check the Banner SFAREGS Holds field. If Y, check Holds form by clicking on the flashlight to determine the hold office; refer the student to that office to clear the hold. 2) Check the Banner SFAREGS Status field. If Eligible, determine if the student is registered for any classes. If not registered, remind the student to pay by the appropriate deadline. If already registered, the student will be billed for any added class and should view the amount owed in ASAP. Proceed with the registration in Banner. If the Status field is anything other than Eligible, refer student to the ESC. Once Late Registration is over, but the date is on or before Census Date, if an admitted student without holds needs to add a course, check whether the student has registered. If registered, then complete an Add Form and return it to the student to bring to ESC for processing. The student will be billed. If not registered, then complete an Add Form and return it to the student to bring to ESC for processing. Remind the student to pay by the appropriate deadline or the classes will be dropped.
Special Situation	Office with Responsibility	Special Instructions
TSI holds	Advising Centers Testing Services	· Undecided students (listed with the major UND) go to the Tomás Rivera Center for Student Success (TRCSS) · Freshmen with declared majors/colleges go to the Colleges’ Freshman Advising Center (CFAC) · Sophomores through Seniors with declared majors/colleges go to the advising center of the major. Students who are special undergraduates (SU, CU, etc.) with TSI holds.
Freshmen	The Colleges’ Freshman Advising Center for freshmen with college majors. TRCSS for freshmen who are undecided (UND)	New freshmen must complete orientation and advising prior to registration; continuing freshmen must be advised prior to registration and may have holds if they have not been advised.
Athletes	Intercollegiate Athletics Academic Advisor	Athletes with Texas Success Initiative holds must be sent to the TRCSS.
Other holds	The appropriate office must clear holds before registration occurs.	Note: Orientation holds should be referred to Orientation and Transition Services
Honors courses	University Honors College Office	Includes HON and honors sections of other disciplines
Independent Study courses	Approval signatures required up through deans’ level	Independent Study courses require a form to be completed and returned to ESC by the student.
Dropping developmental courses	Through the respective advising center	All students requesting to drop developmental courses must be referred to TRCSS even if they do not have a TSI hold.
Adjusting student schedules due to course cancellation	Advisor or department/associate dean’s office	After the first week of class, Drop/Add forms must be completed, approved and brought to the ESC.