Spring 2007 – Registration/Add/Drop Time
Frames
Transaction Type |
Time Frame |
ASAP |
How/Where Registration/Add/Drop Overrides are Processed |
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Open Registration
No Registration |
|
Yes |
By
the College academic advisors or at the Enrollment Services Center (ESC) with
the written permission of the department/downtown associate dean’s office;
payment deadline No registration due to reporting requirements |
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Late
Registration * – (No
classes on SFAREGS) |
|
Yes
No |
The
advisor/ department/ downtown associate dean’s office granting override permission
processes most overrides. |
The
payment deadline is 1/25/07at |
Students must pay by their
deadline or their classes are dropped.
Students who are unsure if their financial aid has been applied to
their tuition and fee bill should be referred to the ESC. Note: Department
staff and advisors should remind students who do not have any classes on
SFAREGS that they must pay by the appropriate deadline. |
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Departments
complete Add Form for each course section.
The students return to the ESC where the Add Forms are processed. |
The
payment deadline is |
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Adding
Courses * - (Classes
on SFAREGS) |
**1/10 – ______________ |
Yes ______ No |
The
advisor/department/downtown associate dean’s office granting override
permission processes most overrides.
Students are billed for added courses and should view the amount they
owe in ASAP. ** Add/drop for registered and paid students only. Only students who have registered and paid
may make changes during this two-day period. ___________________________________________________ Students
must complete an Add Form in the advisor/department/downtown associate dean’s
office and return it to ESC for processing during regular business
hours. Students are billed for added
courses and should view the amount they owe in ASAP. |
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Dropping
Courses (no grade earned) |
|
Yes |
Students
may not drop developmental courses via ASAP, but must go to their
advising center: ·
Undecided students (listed with the major UND) go to the ·
Freshmen with declared majors/colleges go to the Colleges’ Freshman
Advising Center (CFAC) · Sophomores through Seniors with declared majors/colleges go to the advising center of the major. |
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Dropping
Courses (automatic “W” grade) Withdrawal
from all classes |
Students >
30 SCH 3/27/07-4/30/07 |
Yes No |
Students
may not drop developmental courses via ASAP, but must go to their
advising center (see same detail as 1/12/07– 1/22/07 above). Time
frame for students to withdraw from all classes; an individual class may not
be dropped. A “W” will be given for each class the student is passing; a
grade of “F” will be given for any class the student is failing. |
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Dropping Courses (automatic “W” grade) |
Students < 30
SCH |
Yes |
Students may not drop developmental courses via ASAP, but must go to their advising center (see same detail as |
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Withdrawing
from all classes before first day of class |
Up to |
Yes |
All
students may drop all their classes including the last class via ASAP. |
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Withdrawing
from all classes beginning first day of class |
|
No |
Students
may not drop their last class via ASAP, but must go in person to
ESC with a completed Withdrawal Form signed by an advisor. |
* When an Add Form is processed
by the Office of the Registrar or
Important Enrollment
Dates
11/06/06-1/7/07 and
1/10/07-1/22/07 |
·
Designated
college/department staff have registration permission in Banner |
|
·
Classes begin |
|
·
Census Date - registration, section
adjustments, course cancellations, etc. must be done by |
|
·
Study days |
|
·
Final exams |
|
·
Faculty enter grades |
Overrides during Late Registration
Type of Override |
Exception Authority |
Office Performing Override (Registrar’s Office and ESC
staff also may process overrides if student is sent with properly signed
registration approval memo) |
Time Conflict |
Faculty teaching class(es) where time is missed and
advisor |
Students must bring a memo granting permission of faculty
member(s) involved to ESC. |
Major Restriction |
Advisor or department/downtown associate dean’s office |
Advisor or department/downtown associate dean’s office |
Prerequisite Courses |
Advisor or department/downtown associate dean’s office |
Advisor or department/downtown associate dean’s office |
Corequisite Courses |
Usually no override is required since Banner allows
students to register in corequisite classes if the correct classes are
selected. |
If a student is to be registered in only one of the
corequisite courses, only the advisor or department/downtown associate dean’s
office for the course may perform the override. |
Duplicate Sections |
Usually no exception is required |
Advisor or department/downtown associate dean |
Undergrad Taking Graduate Course |
Department/downtown associate dean’s office |
Students bring the appropriate signed form to ESC where
they will be registered. |
Closed Section |
Advisor, department/downtown associate dean’s office |
Advisor or department/downtown associate dean’s office
(Independent Study courses require a form to be completed with all approval
signatures and returned to ESC.) |
Exceeds 19 Hour Maximum For ASAP
Registration |
Advisor |
Advisor NOTE: Students on probation are limited to registering for
13 semester credit hours via ASAP. |
Advisor Approval |
Advisor or department/downtown associate dean’s office |
Students usually add courses by ASAP after the advisor or department/downtown
associate dean’s office staff member enters the appropriate override code in
Banner. |
REMINDER
TO ADVISORS AND DEPARTMENT/COLLEGE STAFF RESPONSIBLE FOR REGISTRATION
OVERRIDES
Prior to registering
a student, on the registration screen: 1) Check the Banner SFAREGS Holds field. If Y,
check Holds form by clicking on the flashlight to determine the hold office;
refer the student to that office to clear the hold. 2) Check the Banner SFAREGS Status
field. If Eligible, determine if the
student is registered for any classes.
If not registered, remind the student to pay by the appropriate
deadline. If already registered, the
student will be billed for any added class and should view the amount owed in
ASAP. Proceed with the registration in
Banner. If the Status field is
anything other than Eligible, refer student to the ESC. Once Late Registration is over, but the date is on or before Census Date, if an admitted student without holds needs to add a course, check whether the student has registered. If registered, then complete an Add Form and return it to the student to bring to ESC for processing. The student will be billed. If not registered, then complete an Add Form and return it to the student to bring to ESC for processing. Remind the student to pay by the appropriate deadline or the classes will be dropped. |
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Special Situation |
Office with Responsibility |
Special Instructions |
TSI holds |
Advising Centers Testing Services |
·
Undecided students (listed with the major UND)
go to the ·
Freshmen with declared majors/colleges go to
the Colleges’ Freshman Advising Center (CFAC) ·
Sophomores
through Seniors with declared majors/colleges go to the advising center of
the major. Students who are
special undergraduates (SU, CU, etc.) with TSI holds. |
Freshmen |
The Colleges’ TRCSS for freshmen
who are undecided (UND) |
New freshmen must
complete orientation and advising prior to registration; continuing freshmen
must be advised prior to registration and may have holds if they have not
been advised. |
Athletes |
Intercollegiate
Athletics Academic Advisor |
Athletes with Texas
Success Initiative holds must be sent to the TRCSS. |
Other holds |
The appropriate
office must clear holds before registration occurs. |
Note: Orientation
holds should be referred to Orientation and Transition Services |
Honors courses |
|
Includes HON and
honors sections of other disciplines |
Independent Study
courses |
Approval signatures
required up through deans’ level |
Independent Study
courses require a form to be completed and returned to ESC by the student. |
Dropping
developmental courses |
Through the
respective advising center |
All students
requesting to drop developmental courses must be referred to TRCSS even if
they do not have a TSI hold. |
Adjusting student
schedules due to course cancellation |
Advisor or
department/associate dean’s office |
After the first week
of class, Drop/Add forms must be completed, approved and brought to the ESC. |