Snapshots Announcements Spotlight UTSA Athletics

March 2011, Issue 6



Business Tips

Please note that, per the information below from Disbursements & Travel Services, you may scan and email invoices that meet the appropriate criteria and your office’s “OK to pay” to disbursements.travel@utsa.edu.

DTS doesn’t have an issue with obtaining a “blanket” ok to pay from the department when the base charges are the same amount and duplicated every month, which was the case here. This would be acceptable only in the event that the description and base charges are exactly the same month after month and the department agrees to this approval. In the event that there is a discrepancy on the invoice or something is different, then the department would be contacted.

As far as the invoices for purchase order payments ONLY, it would be acceptable to submit the invoices electronically to the disbursements.travel@utsa.edu mailbox ONLY when ALL of the following exist:

1. Purchase order is final approved
2. A final invoice is received, with the date and initials of receiver, to note the date it was received on campus
3. An approved/released receiving report is available
1. An “ok to pay” and date noted on the invoice (on items where services are being provided)

The reason for each item to all be in place is due to the Texas Prompt Payment Act that notes when the 30 days begin: http://www.utsa.edu/financialaffairs/opguidelines/2.6.1.html.



The DTS office processing time is 7-10 business days for purchase order payments. I bring attention to this timeline as to eliminate any unnecessary interest expense to departments. In the event that invoices are sent to the DTS inbox the day before the payment is due and the department has had the documentation but not submitted it to DTS, then the department would be responsible for the interest charges that may have accumulated.

Have a Business Procedures Tip to share? Please send it to Bob Miller.

For previous Business Procedures Tips, please visit the archive.

Bob Miller
Bob Miller
Associate Director of Student Affairs Budget
Office of the Vice President for Student Affairs
Bob.Miller@utsa.edu




Wellness Tips

It is so important to exercise regularly and get enough calcium in our diets in order to maintain bone mass as we age. Peak bone mass is hit around the age of 25, so we want to keep as much of that bone mass as we can to prevent osteopenia (low bone mass) or osteoporosis (weak, brittle bones).

The 2010 Dietary Guidelines for Americans recommends that the average adults eats 3 cups of dairy each day, and the healthiest milk group choices should be fat-free or low-fat and should be a good source of calcium, such as:

  • Low-fat cheese in a sandwich

  • Yogurt dips with vegetables

  • Low-fat shredded cheese on soups and salads

  • Evaporated low-fat or fat-free milk in recipes that call for cream

  • Prepare instant oatmeal with low-fat or fat-free milk in place of water. Top with dried cranberries and almonds


Heather Stark
Heather Stark
Assistant Director of Fitness & Wellness
Campus Recreation
heather.stark@utsa.edu