New UTSA travel advance guide and request form published online

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(June 10, 2010)--The UTSA Office of Disbursements and Travel Services published online June 1 the new Operational Guide 2.9.2 for Travel Advances. The purpose of the travel advance is to minimize the financial hardship for employees or students traveling on official UTSA business.

Travel advances should be minimal and other payment methods should be pursued first, such as using the Central Bill Account (CBA) card, or direct billing through other authorized payment processes. The amount of the advance is based on the estimated allowed, out-of-pocket expenses to be incurred by the traveler.

The Travel Advance Request form, previously called the Local Funds Travel voucher, also was revamped and released June 1.

Travel advances are processed in accordance with the IRS accountable plan rules in Internal Revenue Code sections 62(a)(2) and 62(c).

For more information, contact at 210-458-4391.