(Aug. 2, 2011)--As a result of changes to the Fair Credit Reporting Act (FCRA) and the University of Texas System policy UTS124, UTSA has revised its criminal background check (CBC) process as follows:
The billing will be processed via an interdepartmental transfer (IDT) on a monthly basis.
As a reminder, CBCs are conducted on all applicants (faculty, staff, students), current employees who bid on and receive a new position (e.g. promotion), new volunteers and occasional workers (an employee that works sporadically, no more than 80 consecutive days, e.g. athletics or activities assistant).
Note: Because of additional federal notification requirements (and the cost), HR recommends that you request a CBC only on your final applicant.
Types of CBCs and employment categories
Below are the types of Criminal Background Checks to be conducted with categories of employee/applicant for each beginning Aug. 8, 2011:
Category A: Vendor search:
Newly assigned = have not had an assignment/appointment within 1 year in HRMS
Category B: DPS secure site:
Category C: DPS public site:
CBC will not be required for the following:
New CBC Forms have been created and will be required for all positions at UTSA. Destroy any existing copies or forms saved to your desktop. Do not save this form on your desktop, but access the forms via the HR website (new website will be live Aug. 8, 2011) each time you complete the form. This ensures that you will always have the most recent version.
The estimated average turnaround time for CBCs is three days for the vendor search, but this is dependent upon where the applicant has lived and worked. If an applicant has lived or worked in a state or county that has a manual records system (such as Massachusetts, Florida or Georgia) the CBC can take up to two weeks or longer.
Training classes on the new Criminal Background Check procedure will be offered the week of Aug. 8. Register for a class at the My Training website; select course SD575, CBC Information Session.
Questions? Contact Sharmane at 210-458-4252.
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