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Update: OIT establishes laptop encryption center, information website

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(July 27, 2012) -- In order to protect private student records and scholarly data, the University of Texas System requires that all laptop computers owned by UT institutions be encrypted by the end of August.

At UTSA, approximately 4,000 laptop computers used by UTSA faculty and staff members must be encrypted by Aug. 28; this includes 2,500 un-encrypted laptops and another 1,500 previously encrypted that must be re-encrypted with the newer software tool, SecureDoc.

Adding encryption software dramatically reduces the chances that sensitive data will be compromised if the laptop is lost or stolen. In 2007, the UT System adopted a policy requiring encryption of laptops storing sensitive data, which helped avoid a number of data exposures. The new policy will virtually eliminate data exposure because of the comprehensive mandate.

Encryption policy guidelines:

  • The mandate pertains to all laptops regardless of operating system (Windows or Mac).
  • Laptops older than seven years (as of September 1, 2012) must be sent to UTSA Surplus because they are not configured to accept the encryption software and still operate in an acceptable manner.
  • Laptops between five and seven years old (as of Sept. 1, 2012) may be encrypted if the configuration software allows it. Any laptop that cannot be encrypted must be sent to UTSA Surplus.
  • Laptops that previously were encrypted with BitLocker, TrueCrypt or FileVault (Mac) must be decrypted and re-encrypted with SecureDoc.

For any faculty or staff member with a UTSA-owned laptop:

  • Your laptop can be encrypted either by the local technology support personnel (usually referred to as an Information Technology Associate or ITA) assigned to your department or college or by scheduling an appointment to bring your laptop to the Laptop Encryption Center in McKinney Humanities Building Room 2.02.02, Main Campus.
  • If you do not have an ITA assigned to your area, email LEC@utsa.edu or call 210-458-7648 to schedule a date to bring your laptop to the center for encryption.
  • It is recommended that you install all operating system updates before having your laptop encrypted.
  • Although it is highly recommended, laptops do not need to be joined to the UTSARR domain to be encrypted.
  • The laptop user is responsible for backing up data before delivering the laptop for encryption. (OIT Support Services will provide guidance with the backup process.) While under most circumstances there will not be any data loss, on rare occasions, a computer may experience problems during the encryption process.

Employees who do not take the appropriate steps to ensure their assigned laptops are encrypted by Aug. 28 may experience account lockouts and/or loss of Internet access from UTSA campuses.

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>> Read details at the Laptop Encryption Project website. Check the website on a regular basis; the site will be updated as new information is available.

>> Questions? Email LEC@utsa.edu or call the Laptop Encryption Center at 210-458-7648.

 

 

Events
Feb. 5, 6:15 p.m.

First Friday Stargazing

The UTSA Department of Physics and Astronomy's Curtis Vaughan Observatory will offer free stargazing for the public beginning on top of the 4th floor of the Flawn Science Building. Experienced astronomers will be on hand to show a variety of astronomical objects and answer any questions. This event is free and open to the public, so feel free to invite friends and family.
Curtis Vaughan Observatory

Feb. 6, All Day

10th annual San Antonio Writing Project Teachers' Conference

This year's keynote speaker is Donalyn Miller, author of The Book Whisper. The event will feature breakout sessions and a presentation by the Creative Writers from North East School of the Arts. The event is free and open to all teachers from Pre-K through university level. Attendees can earn a certificate for 3 hours of Professional Development Credit.
Riklin Auditorium (FS1.406), Downtown Campus

Feb. 9, 11 a.m. - 1 p.m. & 6 - 9 p.m.

Rowdy Gras 2016

The UTSA community is invited to attend the 3rd annual Rowdy Gras celebration! This year Rowdy Gras includes a daytime event from 11 a.m. -1 p.m. with a free food tasting and music on the UC Paseo. The main event takes place from 6 - 9 p.m. in the UC Lawn. The event includes free food, live jazz music, activities and giveaways.
University Center Paseo & Lawn, UTSA Main Campus

Feb. 10, 5:30 p.m.

UTSA College of Architecture, Construction and Planning 2015-16 Speaker Series

The UTSA College of Architecture, Construction and Planning’s 2015-16 Speaker Series continues with Dana Cuff, Ph.D., a professor of architecture and urbanism at the University of California, Los Angeles. In her talk, Cuff will discuss new forms of “studio” and new types of practices. Free and open to the public.
Aula Canaria Lecture Hall (BV 1.328), UTSA Downtown Campus

Feb. 13, 10 a.m. - 5 p.m.

29th annual Asian Festival - Year of the Monkey

The UTSA Institute of Texan Cultures invites Texas and Texans to the Asian Festival. What began as a traditional family reunion for the Chinese New Year has expanded to include other Asian communities and participants, showcasing their unique culture and traditions.
The UTSA Institute of Texan Cultures

Feb. 13, 1 p.m.

2016 Interdisciplinary Studies Colloquium

Join the UTSA Department of Interdisciplinary Learning and Teaching in celebrating interdisciplinary inquiry at the 2016  Interdisciplinary Studies Colloquium.  The colloquium will include a panel of faculty and recent doctoral graduate and a showcase of the best IDS undergraduate inquiry projects of the year 2015. The event is free and open to the public.
Business Building (BB 2.06.04), UTSA Main Campus

Feb. 23, 5:30 p.m.

African-American Social Welfare Pioneers Responding to Community Needs

The UTSA College of Public Policy presents the Dean's Distinguished Lecture Series featuring Dr. Iris Carlton-LaNey, Professor of the School of Social Work at the University of North Carolina-Chapel Hill. Dr. Iris Carlton LaNey will speak to the UTSA community about the role and impact of African-Americans in the social work profession.
Buena Vista Theater (BV 1.326), Downtown Campus

Feb. 23, 7 p.m.

Presentation and Book Signing with Luis Carlos Montalvan

Please join us for a presentation and book signing by Luis Carlos Montalván (Fmr. Capt., USA), author of the New York Times Bestseller Until Tuesday and the international award-winning childrens book Tuesday Tucks Me In. His books will be available for purchase at the UTSA Bookstore. This event is free and open to the public.
Southwest Room (DB 1.124), Downtown Campus

Feb. 25, 6 p.m.

12th Annual Black Heritage Gala

The 12th Annual Black Heritage Gala is a formal event which includes a student performance, keynote remarks by Michael Brown, an award presentation, dinner and dancing. Tickets are $10 for UTSA students and $15 for all other guests. Tickets are on sale now at Roadrunner Express. Contact (210) 458-4770 for more information.
H-E-B University Center Ballroom, Main Campus

Feb. 27, 9 a.m.

Cultural Contrasts in Latin America

The UTSA Institute of Texan Cultures will host a free workshop focusing on teaching Latin American culture and geography for students seeking their teacher certification. The workshop includes free resources for teaching Latin American subject matter as well as presentations on language, identity, music, geography, and political and developmental history, and a special educators’ tour of the museum’s Los Tejanos exhibit. Free with registration.
The UTSA Institute of Texan Cultures (ITC 3.01.02)


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