UTSA announces business changes in workweek and FMLA procedure


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(Oct. 19, 2012) -- UTSA will convert its financial and HR systems to PeopleSoft in spring 2013. In anticipation of the PeopleSoft implementation, the Office of Human Resources announces two major business changes in the standard workweek and Family and Medical Leave Act counting method.

Standard workweek: UTSA will change its current workweek (Sunday through Saturday) to Monday through Sunday effective Monday, Nov. 26, 2012. Employees scheduled to work on Sunday, Nov. 25, 2012, will include their hours worked with those recorded during the previous week (Sunday, Nov. 18 through Sunday, Nov. 25, 2012), resulting in a one-time eight-day workweek instead of seven.

Human Resources will send in an email next week additional information regarding updated time sheets, available from the Payroll department website, and electronic time sheets.

For questions regarding the change of the workweek, contact Employee Relations at 210-458-7891.

FMLA counting method: The federal Family and Medical Leave Act (FMLA) provides eligible employees with 12 workweeks of qualifying leave within a 12-month period. Effective Jan. 1, 2013, UTSA's method for calculating the 12-month period will change to a "rolling" 12-month period measured backward from the date an employee first uses any FMLA leave.

This announcement fulfills the requirement to provide 60 days' notice of the change to all employees. During the transition period, employees taking FMLA between now and Dec. 31, 2012, will do so under whichever method yields the greatest benefit to the employees.

For questions regarding changes to the FMLA, contact HR Leave Management at 210-458-6647, or for more information and examples of the new method, download the document Employee Notice -- October 19, 2012.