Financial Affairs Announces Changes To M&O And Travel Accounts

Effective June 1, Financial Affairs began converting the majority of the university's "14" Travel and M&O accounts to "19" accounts. As of that date, the affected "14" M&O and Travel free balances were transferred to the 19 accounts. Any encumbrances currently in the "14" M&O accounts will remain there. Certain accounts funded from lab fees, graduate tuition, indirect costs, and ARP or ATP grants will remain in the "14" fund group.

What does this mean for the university's account administrators?

Since the new 19 accounts will be funded by Tuition Designated funds, they will be institutionally controlled as opposed to the current "14" accounts which must be processed through the State Comptroller's Office. This will allow for somewhat simpler purchasing procedures. Entertainment and food expenses will not be allowed on these accounts since they will be funded from student fees. However, travel rules can be simplified and only one set of travel rules will apply to institutionally controlled accounts, that is "18", "19", "26", "29" and "30" fund groups.

Since the remainder of your operating budgets will remain in the "14"s for this fiscal year and in succeeding fiscal years, any budget adjustments to your M&O or Travel accounts coming from lapsed salaries will be processed once a month through the Budget Office. Short-term overdrafts will be allowed on these new "19" M&O and Travel accounts until these budget adjustments are processed.

The conversion table of the "14" accounts to the new "19" accounts is online at: http://www.utsa.edu/payroll.